Minutes of a meeting of the Wellington Town Council Finance Committee held in the United Reformed Church hall in Fore Street, Wellington, on Monday 1 December 2008 at 5.15p.m.
PRESENT: Councillor P Critchard (Mayor)
Councillors J Clark, G Copley, A Govier, J Govier, K. C. Hindley and D Mitton
Greg Dyke (Town Clerk) and Janet Palmer (Assistant to the Clerk).
1. OCTOBER BANK RECONCILIATION
Details of the Bank reconciliation figures for October were submitted. The Town Clerk once more drew attention to the reducing funds in the Council’s Deposit Account. It was recognised that funds would need to be transferred from the Treasury Account in order to meet planned expenditure for the remainder of the financial year. It was also intended to synchronise the timing of receipt of all bank statements so that members were always given an up to date picture of the Council’s finances. It was RECOMMENDED that the following reconciliation figures be noted:
Wellington Town Council
RECEIPTS AND PAYMENTS RECONCILIATION
Period 1st October to 31st october 2008
£ : p
Balance brought forward at 1st October 2008
£146,249.61
Add cashbook receipts cumulative to 30.09.08
£186,867.59
Total
£333,117.20
Less cashbook expenditure cumulative to 30.09.08
£215,675.12
Balance brought forward as 31st October 2008
£117,442.08
These cumulative Funds are represented by:
LloydsTSB Current Account No. 2195145
Statement no: 221
£5,000.00
LloydsTSB deposit A/C No. 7788306
Statement no: 194
£10,900.21
LloydsTSB treasury deposit placed 7.7.08
£102,408.85
Total
£118,309.06
Less unpresented cheques
£866.98
Total
£117,442.08
Unpresented cheques
002178 Eight Bells Inn £40
002254 Rosemary Eaton £100.00
002531 Community Council for Somerset £25.00
002558 Councillor N Wilson £100.00
002559 Councillor R Henley £100.00
002560 Councillor C Hindley £100.00
002562 Councillor D Mitton £100.00
002564 Councillor J Clark £100.00
002566 Councillor G Goodwin £100.00
002568 Councillor Mrs S Walters £100.00
002552 J Thorne £1.98
2. PAYMENTS AND RECEIPTS
Reported that the following Payments and Receipts had been transacted in the period up to the end of November 2008 (this included payments made during October which had only recently appeared on the Council’s Bank Account).
RECOMMENDED that the following details of Payments and Receipts be noted:
WELLINGTON TOWN COUNCIL INCOME AND EXPENDITURE
TO END OF NOVEMBER 2008. ITEM 9 ON 1 DECEMBER AGENDA
RECEIPTS
Estimated to 31/3/09
£
£
Precept
76,670
76,670
Bank interest
3,021
6,000
Museum rent
62.5
250
Footpath grants
2,275
1,540
Tone play area grants
0
735
Christmas lights donations
0
250
Allotments
0
750
Miscellaneous
102,559
3,000
Twinning/hospitality
0
500
VAT refund
2,396
5,000
Total
186,984
94,695
PAYMENTS
Estimated to 31/3/08
£
£
Administration
85,606
50,000
Friends of W. Park
1,650
1,650
School crossing patrols
605.53
900
Street lighting
23
1,500
Grants
19,998
16,000
Christmas lights
0
10,000
Chairman's allowance
500
500
Highway improvements
380
8,000
Hospital car service
1,187
3,000
Footpath maintenance/guides
0
4,000
Dog Waste bins/emptying
0
2,000
Youth action programme
0
3,000
Tone play area/allotments
1,583
2,000
Wellington in Bloom
1,350
1,250
Museum lease
500
1,000
Twinning/hospitality
500
1,500
Miscellaneous
4,024
8,000
VAT Paid
1,371
260
CCTV/Crime Prevention
597
11,000
Wellington Food Town
5,000
5,000
Disabled access to chamber
0
9,000
TOTAL
124,875
139,560
3. ACCOUNTS FOR PAYMENT
RECOMMENDED that the following accounts be paid:
(a) Transporting Somerset - concessionary journeys to Musgrove Park Hospital - £99
(b) Magellan Projects – Web site development - £1,950.51 subject to the Web Site Working Party being satisfied that the contract had been satisfactorily fulfilled
(c) TDBC - fitting spy hole to office door - £61.10
(d) WCCTV – calls to CCTV -£39.69
(e) Judith Goss – Bouquets for Land Army Girls - £70
(f) Hinewood Cleaning Services – Cleaning of windows and bus shelters - £64
(g) BT – Recurring and useage charges - £313.10
(h) Councillor V Stock-Williams – travelling expenses for attending course - £20
(i) Free Range Catering (Jilly Cambell) – Catering for Civic Service - £125
(j) Viking Direct – Photocopier paper - £163.80
(k) Councillor D Mitton – travelling expenses April/May/June - £55.20
(l) Councillor D Mitton – travelling expenses June/July/September - £74
(m) Wimbleball Sailability – Grant previously agreed. Satisfactory information has now been received to show that the total amount will be raised - £300
(n) BT – Calls and rental for FAX machine - £56.94
(o) HMRC - £563.43
(Councillor Mitton declared a personal and prejudicial interest in items (k) and (l) above)
The meeting closed at 5.40p.m.
Friday, 16 January 2009
Tuesday, 25 November 2008
Wellington Town Council minutes November 2008
PLEASE NOTE THESE ARE DRAFT MINUTES TO BE CONFIRMED ON DECEMBER 1
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 3 November 2008 at 7.00p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), R Bowrah, J Clark G Copley J Govier, A Govier, G Goodwin, R Henley, K C Hindley, D Mitton, V Stock-Williams, S Walters and N Wilson
Greg Dyke (Town Clerk)
There were 8 members of the public present.
14889 APOLOGIES
Councillor J Lloyd
14890 MINUTES
The minutes of the meetings of the Council held on 6 October 2008, copies of which had been circulated, were taken as read and signed by the Mayor as correct.
14891 TOWN MAYOR’S ANNOUNCEMENTS
The Mayor reported that since the last meeting he had attended the Wellington in Bloom Awards evening when he had taken the opportunity to thank everyone concerned on behalf of the Town Council. Together with the Mayoress, he had also been present at the Big Brew Up event which had been organised by SSAFA.
He had also attended The Writhlington School Orchid Project presentation organised by the Wellington Garden Project, been the guest of the Mayor of Taunton Deane at the Taunton Carnival, hosted a presentation for the Land Army Girls and Bevin Boys and judged a poster competition with the Deputy Mayor at Wellesley Park School.
14892 POLICE REPORT
Details were submitted of the latest crime figures for the area. It was noted that there had been a slight increase in certain types of crime during the last month. Sergeant Bell drew attention to a spate of crimes in the three allotment sites within the Town. As a result of this, the Police were working to set up an Allotment Watch Scheme. Appropriate advice had also been given to Allotment holders. Attention was drawn to an arson attack on the former ski lodge on land adjoining Wellington Sports Centre.
Sergeant Bell was pleased to report that following representations made to his commanding officer, arrangements were now in hand to make Wellington Police Station a response Station once again. This would take effect from 1 January 2009.
14893 PROPOSED YOUTH SHELTER ON LAND ADJOINING WELLINGTON SPORTS CENTRE
The Mayor reported that a number of members had mentioned a proposal to provide a Youth Shelter on the land adjoining Wellington Sports Centre. The item
had therefore been included on this agenda so that councillors might have an opportunity to discuss the matter further.
Some years ago the Police had available sufficient funds to provide such a shelter. However, as a suitable site could not be found at that time the proposal did not materialise and the funds were diverted elsewhere. It was now felt that the site of the former ski lodge at Wellington Sports Centre might prove to be a suitable site for a shelter.
Informal consultations with interested parties had indicated that there was a great deal of support for a shelter to be located in this position. Young people themselves had been informally consulted and they were happy with the proposed site and the provision of a shelter provided they had some input into its design, were able to graffiti art it and have certain appropriate contact numbers within it.
The Police confirmed that they were in support of this proposal but that they no longer had any funds which could be used to provide it. In view of the high level of support for a shelter in this position it was felt that further action should be taken to see if there was any way it could be provided.
Resolved that the Clerk make further enquiries and report back to the Council in due course.
14894 PUBLIC PARTICIPATION TIME
(a) Sean Nightingill, a resident of Sylvan Road, drew attention to continuing problems caused by anti social behaviour in and around the Blackdown Business Park.
Resolved that the problems of anti social behaviour be discussed further between Mr Nightingill and Sergeant Bell and that Taunton Deane Borough Council, as owners of this land, be informed of the problems.
(b) Richard Fox drew attention to the fact that 2009 would be the bi centenary of the date that Sir Arthur Wellesley became Viscount Wellington. He asked if the Council might consider arranging some civic event to commemorate this anniversary.
Resolved that this suggestion be considered further by the Wellington 1100 Working Party.
(c) Roy Maggs asked if the roads at Dobree Park had been adopted by the Highway Authority. He was concerned that residents would be responsible for the pipe work under the roads once they had been adopted. Councillor Andy Govier stated that he had spoken to Mr Maggs previously about this complicated situation and offered to obtain a written explanation to the position.
Resolved that Councillor Govier’s offer to obtain an explanation of the situation be accepted.
(d) Isabel Ward drew attention to the provision of a cycleway and footway that had been constructed on the Taunton Road. The result of this development had been to destroy the spring display of bulbs which had been such a feature of the entrance into the town. She felt that the developers of the land should be persuaded to
contribute towards the replanting of the bulbs in order that this particularly fine feature could be retained.
Resolved that the Clerk contact the developers with a request that they contribute towards the re-planting of these spring bulbs.
(e) Brian Hillier drew attention to problems he had experienced with bus journeys to Wellington (and other locations) leaving the Taunton Depot late.
Reference was also made to problems currently being experienced with insufficient buses being provided at peak times. This was particularly so in relation to students travelling to and from Taunton. The fact that some students were unable to board the buses because of insufficient room meant that they were arriving late at College and missing vital lessons.
Resolved that the Clerk contact First Bus and the Traffic Commissioners to express the Town Council’s concern over these issues.
(f) Diana Land referred to the Buildbase development at Bagley Road. She expressed concern that the landscaping condition imposed when planning permission was granted had not been properly complied with. The land appeared to be sparsely planted and many of the infill trees had died off.
Resolved that the Clerk contact the Borough Council’s Enforcement Officer and request that he ensure that the landscaping condition be properly complied with.
(g) Bridget Baker said that she had requested the painting of a white line in the North Street Car Park some time ago but that no action appeared to have been taken.
She also suggested that the Christmas lights be switched on during dark winter afternoons so that those shopping during that time could take advantage of them.
Resolved that the Clerk pursue these matters further.
14895 GRANT: WESTCOUNTRY HEALTH EDUCATION AND RESEARCH ENTERPRISE (WHERE)
An application for a grant of £700 from WHERE towards the provision of an area with raised beds which service users could access was submitted.
Resolved that consideration of this application be deferred pending receipt of further information.
14896 LOCALITY BASED SERVICE DELIVERY PROJECT
Further to Minute 14772 – 2 June 2008 submitted correspondence from Jane Chipp, TDBC regarding the Locality Based Service Delivery Project. Following the workshop on 3 July 2008 the feedback had been analysed and generated a number of recommendations that were then taken to an extended steering group. Details of the recommendations from phase 1 were submitted.
A key message that came out of the these meetings had been that a new location would not solve existing service delivery issues unless significant improvement was made in better enabling joined up working. As such, the team would now only be looking at a high level case for developing a new location in Wellington (rather than a detailed case) and would be focussing more on designing and testing a new structure which would enable joined up working around different customer groups. As a result, phase 2 of the project would now focus on demonstrating the benefits of a customer centric approach by running three work streams relating to Service Planning, Location Planning and Customer Based Locality Working. The Clerk had been invited to attend two further workshops in relation to the Location Planning workstream.
Also submitted was a copy of letter from the Wellington Medical Centre regarding the suggestion previously made regarding future use of the existing Cooperative Store. (Minute 14773 – 2 June 2008). As the Medical Centre had now located a site in Mantle Street they would not have any interest in any proposal to relocate to this building.
Resolved that the report be noted and the Council express its disappointment that the Medical Centre felt unable to respond to the community interest and investigate further the opportunity to relocate to the Cooperative store.
14897 WELLINGTON SQUASH CLUB - GRANT
Further to Minute 14632 – 3 March 2008 a letter from the Chairman of Wellington Squash Club was submitted which thanked the Council for its grant of £1,000.
Resolved that the letter be noted
14898 WIMBLEBALL SAILABILITY - GRANT
With reference to Minute 14861 – 6 October 2008 a letter was submitted from Wimbleball Sailability thanking the Council for its grant of £300. The organisation had stated that it was well on its way to raising the total amount needed for this project.
Resolved that the letter be noted.
14899 TRAFFIC IN THE TOWN CENTRE
Councillor Andy Govier drew attention to the ongoing problems being experienced by many traders in the town centre because of the length of time being taken to complete various road works.
The Council felt that everything possible should be done to ease the problems during this difficult time.
Resolved that the Clerk look into how the traders could investigate the possibility of obtaining rate relief. Any such application would receive the support of the Town Council.
14900 PROPOSED CAR PARKING CHARGES IN WELLINGTON 2009/2010
Detailed consideration was given proposals of TDBC regarding car park charges in all public car parks in Wellington. Notice had been received that the Borough Council had proposed the following increases to the charges for car parking in Wellington:
1. To increase the parking tariff in the South Street ‘Shopper Car Park’ as follows:-
Car Park
South Street (maximum stay 3 hours)
Up to
1 Hr
2 Hrs
3 Hrs
Current
60p
£1.00
£1.40
Proposed
70p
£1.10
£1.50
2. To increase the parking tariff in the ‘Commuter Car Parks’ as follows:-
Car Parks
Longforth Road and
North Street
Up to
2 Hrs
3 Hrs
4 Hrs
All Day
Current
60p
£1.00
£1.40
£1.80
Proposed
70p
£1.10
£1.50
£1.90
3. To increase the Season Ticket (6 months) charges in the Wellington ‘Commuter Car Parks’ from £230 to £245.
Members drew attention to the inconvenience and suffering that had been caused to local traders during the road works that had now been taking place in and around Wellington for some time. Reference was also made to the economic downturn which had already had an adverse effect on both shoppers and traders. The Town Council were keen to ensure that no additional burdens were placed on shoppers and traders and in the circumstances felt that this was the wrong time to be increasing car parking charges. For this reason the Town Council decided to object to the proposed increases in car parking charges for the car parks in Wellington.
Resolved that Taunton Deane Borough Council be informed that the Town Council formally object to the proposed increases in car parking charges for the reasons set out above.
14901 AUDITED ANNUAL RETURN
The Council considered the audited Annual Return which had been received from the Auditors for the year ended 31 March 2008. It was noted that the Auditors had stated that there were no matters which had come to their attention giving cause for concern that relevant legislation and regulatory requirements had not been met.
They did, however, draw attention to the gratuity paid to the retiring Town Clerk in accordance with his contract. The Council had confirmed that this payment was acceptable for tax purposes but had not sought advice on the legality of the payment before approving it. Although the payment was not believed to be unlawful, the Auditors had suggested that in future the Council should seek advice from NALC for any large or unusual payments to ensure that they were legal and within the powers of the Council. For this particular payment the Council were advised to seek advice from NALC and to forward a copy of the response to the external auditors.
Resolved that the report of the Auditor be noted.
14902 BT PUBLIC CALL BOXES
Further to Minute 14763 - 2 June 2008 submitted a letter from Councillor Ross Henley, Leader of TDBC regarding proposals by BT to close a number of local call boxes. The Borough Council had recently heard back from BT who had accepted
objections to 14 of the phone boxes which would now be taken out of BT’s removal programme. The company had said that retaining the remaining 25 could not be justified because they were rarely used and the majority were in areas where mobile coverage was present.
Resolved that the position be noted and Councillor Henley be thanked for his work on this issue.
14903 SOMERSET AREA CRUSE BEREAVEMENT CARE
Consideration was given to a request for a donation from Somerset Area Cruse Bereavement Care. Such a donation would be used to help fund the team of volunteers who supported bereaved adults and children in the area, paying their expenses such as travel and telephone costs. Cruse relied on the support of local councils and other grant giving organisations to enable it to provide this free service to the community.
Resolved that CRUSE be requested to submit a formal application for grant aid.
14904 ACCOMMODATING HOUSING AND EMPLOYMENT GROWTH WORKSHOPS
Reported that the draft Regional Spatial Strategy (RSS) had proposed significant growth for Taunton Deane. The Borough Council therefore needed to respond to the draft RSS by preparing a Core Strategy which was, in effect, a replacement of the old style Local Plan. The Core Strategy would establish the role and function of the various settlements throughout the Deane and identify areas to accommodate major developments.
To begin the process each community was being given the opportunity to identify its future role and function. Dedicated assistance was being offered to the Town Council and arrangements were being made for a facilitated workshop.
Resolved that the report be noted
14905 PARISH PLAY AREA GRANT SCHEME
Submitted a letter from the Community Leisure Officer, TDBC, inviting the Council to submit any applications for funding towards improvements to and or creation of new play areas in accordance with the Parish Play Area Grant Scheme.
Attention was drawn to the Play Area at the Recreation Ground which, although not in the ownership of the Town Council, appeared to be in need of upgrading.
Resolved that Taunton Deane Borough Council be advised of the situation and asked if funds were available to carry out the much needed work at this play area.
14906 WELLINGTON IN BLOOM
The Council were pleased to receive a Certificate of thanks from Wellington in Bloom Committee in relation to the support it had given to this year’s competition.
Resolved that the Certificate be noted and the Chairman of Wellington in Bloom be thanked.
14907 CIVIC SERVICE – 16 NOVEMBER 2008
The Town Mayor, Councillor Critchard reminded members that a Civic Service would be taking place on Sunday 16 November 2008 at 9.45a.m. at St John the Baptist Parish Church, High Street, Wellington. He hoped that as many councillors, representatives of local organisations and members of the community as possible would be able to attend.
Resolved that the position be noted.
14908 ALLOTMENTS COMMITTEE
Submitted the Minutes of the Allotments Committee held on 13 October 2008 .
Resolved that the minutes be noted and the recommendations contained therein be agreed.
14909 WEB SITE WORKING PARTY
Submitted the notes of a meeting of the Web Site Working Party held on 14 October 2008. Since the meeting of the Working Party a meeting had taken place with Magellan Projects and the areas of concern had now been addressed and satisfactorily resolved.
Resolved that the report be noted and a further meeting of the Web Site Working Party take place to finalise any outstanding details.
14910 ENVIRONMENT COMMITTEE
Submitted the Minutes of Environment Committee held on 20 October 2008.
Resolved that the report be noted and the recommendation regarding the production of a Town Guide for 2009 be agreed.
14911 EMERGENCY COMMITTEE
Councillor Jackie Govier reported upon a meeting of the Committee that had taken place on 30 October 2008. Members had visited Swallowfield where they had received a full presentation on all aspects of the firm’s health and safety policy including its’ emergency plan document and procedures.
Resolved that the report be noted.
14912 COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 October 2008 was £185,733 and the expenditure for the same period was £119,581. The Finance Committee had considered this report earlier in the evening when the Clerk had given a detailed explanation of all the figures. Details were also submitted and accepted at that meeting of the new, interim, salary scales for staff.
Resolved that the report regarding Payments and Receipts, including the revised salary scales, be noted and approved.
14913 ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) Moore Stephens Chartered Accountants - £646.25 Audit fees;
(b) Taunton Deane Community Transport Ltd - £135 – Concessionary journeys to Musgrove Park Hospital;
(c) Hinewood Cleaning - £64.00 – Cleaning of office windows and bus shelters;
(d) Cosalt - £130 – Maroon Rockets for use on 11th of the 11th
(e) Judith Goss Florist – Flowers for war Graves - £30.00
(f) Wellington Allotments Restoration Group - £250 – for cutting hedges and grass at the Basins Allotments;
(g) Jilly Cambell (Free Range Catering) - £162.50 – for catering at Land Army Girls/Bevin Boys Reception
(h) Taunton Deane Borough Council - £70 – Premises Licence Annual Fee for Wellington Town Centre
(i) Judith Goss Florist – £70 - Flowers for Land Army Girls
(k) EDF Energy - £531.69 – Electricity charges
The meeting closed at 8.34p.m.
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 3 November 2008 at 7.00p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), R Bowrah, J Clark G Copley J Govier, A Govier, G Goodwin, R Henley, K C Hindley, D Mitton, V Stock-Williams, S Walters and N Wilson
Greg Dyke (Town Clerk)
There were 8 members of the public present.
14889 APOLOGIES
Councillor J Lloyd
14890 MINUTES
The minutes of the meetings of the Council held on 6 October 2008, copies of which had been circulated, were taken as read and signed by the Mayor as correct.
14891 TOWN MAYOR’S ANNOUNCEMENTS
The Mayor reported that since the last meeting he had attended the Wellington in Bloom Awards evening when he had taken the opportunity to thank everyone concerned on behalf of the Town Council. Together with the Mayoress, he had also been present at the Big Brew Up event which had been organised by SSAFA.
He had also attended The Writhlington School Orchid Project presentation organised by the Wellington Garden Project, been the guest of the Mayor of Taunton Deane at the Taunton Carnival, hosted a presentation for the Land Army Girls and Bevin Boys and judged a poster competition with the Deputy Mayor at Wellesley Park School.
14892 POLICE REPORT
Details were submitted of the latest crime figures for the area. It was noted that there had been a slight increase in certain types of crime during the last month. Sergeant Bell drew attention to a spate of crimes in the three allotment sites within the Town. As a result of this, the Police were working to set up an Allotment Watch Scheme. Appropriate advice had also been given to Allotment holders. Attention was drawn to an arson attack on the former ski lodge on land adjoining Wellington Sports Centre.
Sergeant Bell was pleased to report that following representations made to his commanding officer, arrangements were now in hand to make Wellington Police Station a response Station once again. This would take effect from 1 January 2009.
14893 PROPOSED YOUTH SHELTER ON LAND ADJOINING WELLINGTON SPORTS CENTRE
The Mayor reported that a number of members had mentioned a proposal to provide a Youth Shelter on the land adjoining Wellington Sports Centre. The item
had therefore been included on this agenda so that councillors might have an opportunity to discuss the matter further.
Some years ago the Police had available sufficient funds to provide such a shelter. However, as a suitable site could not be found at that time the proposal did not materialise and the funds were diverted elsewhere. It was now felt that the site of the former ski lodge at Wellington Sports Centre might prove to be a suitable site for a shelter.
Informal consultations with interested parties had indicated that there was a great deal of support for a shelter to be located in this position. Young people themselves had been informally consulted and they were happy with the proposed site and the provision of a shelter provided they had some input into its design, were able to graffiti art it and have certain appropriate contact numbers within it.
The Police confirmed that they were in support of this proposal but that they no longer had any funds which could be used to provide it. In view of the high level of support for a shelter in this position it was felt that further action should be taken to see if there was any way it could be provided.
Resolved that the Clerk make further enquiries and report back to the Council in due course.
14894 PUBLIC PARTICIPATION TIME
(a) Sean Nightingill, a resident of Sylvan Road, drew attention to continuing problems caused by anti social behaviour in and around the Blackdown Business Park.
Resolved that the problems of anti social behaviour be discussed further between Mr Nightingill and Sergeant Bell and that Taunton Deane Borough Council, as owners of this land, be informed of the problems.
(b) Richard Fox drew attention to the fact that 2009 would be the bi centenary of the date that Sir Arthur Wellesley became Viscount Wellington. He asked if the Council might consider arranging some civic event to commemorate this anniversary.
Resolved that this suggestion be considered further by the Wellington 1100 Working Party.
(c) Roy Maggs asked if the roads at Dobree Park had been adopted by the Highway Authority. He was concerned that residents would be responsible for the pipe work under the roads once they had been adopted. Councillor Andy Govier stated that he had spoken to Mr Maggs previously about this complicated situation and offered to obtain a written explanation to the position.
Resolved that Councillor Govier’s offer to obtain an explanation of the situation be accepted.
(d) Isabel Ward drew attention to the provision of a cycleway and footway that had been constructed on the Taunton Road. The result of this development had been to destroy the spring display of bulbs which had been such a feature of the entrance into the town. She felt that the developers of the land should be persuaded to
contribute towards the replanting of the bulbs in order that this particularly fine feature could be retained.
Resolved that the Clerk contact the developers with a request that they contribute towards the re-planting of these spring bulbs.
(e) Brian Hillier drew attention to problems he had experienced with bus journeys to Wellington (and other locations) leaving the Taunton Depot late.
Reference was also made to problems currently being experienced with insufficient buses being provided at peak times. This was particularly so in relation to students travelling to and from Taunton. The fact that some students were unable to board the buses because of insufficient room meant that they were arriving late at College and missing vital lessons.
Resolved that the Clerk contact First Bus and the Traffic Commissioners to express the Town Council’s concern over these issues.
(f) Diana Land referred to the Buildbase development at Bagley Road. She expressed concern that the landscaping condition imposed when planning permission was granted had not been properly complied with. The land appeared to be sparsely planted and many of the infill trees had died off.
Resolved that the Clerk contact the Borough Council’s Enforcement Officer and request that he ensure that the landscaping condition be properly complied with.
(g) Bridget Baker said that she had requested the painting of a white line in the North Street Car Park some time ago but that no action appeared to have been taken.
She also suggested that the Christmas lights be switched on during dark winter afternoons so that those shopping during that time could take advantage of them.
Resolved that the Clerk pursue these matters further.
14895 GRANT: WESTCOUNTRY HEALTH EDUCATION AND RESEARCH ENTERPRISE (WHERE)
An application for a grant of £700 from WHERE towards the provision of an area with raised beds which service users could access was submitted.
Resolved that consideration of this application be deferred pending receipt of further information.
14896 LOCALITY BASED SERVICE DELIVERY PROJECT
Further to Minute 14772 – 2 June 2008 submitted correspondence from Jane Chipp, TDBC regarding the Locality Based Service Delivery Project. Following the workshop on 3 July 2008 the feedback had been analysed and generated a number of recommendations that were then taken to an extended steering group. Details of the recommendations from phase 1 were submitted.
A key message that came out of the these meetings had been that a new location would not solve existing service delivery issues unless significant improvement was made in better enabling joined up working. As such, the team would now only be looking at a high level case for developing a new location in Wellington (rather than a detailed case) and would be focussing more on designing and testing a new structure which would enable joined up working around different customer groups. As a result, phase 2 of the project would now focus on demonstrating the benefits of a customer centric approach by running three work streams relating to Service Planning, Location Planning and Customer Based Locality Working. The Clerk had been invited to attend two further workshops in relation to the Location Planning workstream.
Also submitted was a copy of letter from the Wellington Medical Centre regarding the suggestion previously made regarding future use of the existing Cooperative Store. (Minute 14773 – 2 June 2008). As the Medical Centre had now located a site in Mantle Street they would not have any interest in any proposal to relocate to this building.
Resolved that the report be noted and the Council express its disappointment that the Medical Centre felt unable to respond to the community interest and investigate further the opportunity to relocate to the Cooperative store.
14897 WELLINGTON SQUASH CLUB - GRANT
Further to Minute 14632 – 3 March 2008 a letter from the Chairman of Wellington Squash Club was submitted which thanked the Council for its grant of £1,000.
Resolved that the letter be noted
14898 WIMBLEBALL SAILABILITY - GRANT
With reference to Minute 14861 – 6 October 2008 a letter was submitted from Wimbleball Sailability thanking the Council for its grant of £300. The organisation had stated that it was well on its way to raising the total amount needed for this project.
Resolved that the letter be noted.
14899 TRAFFIC IN THE TOWN CENTRE
Councillor Andy Govier drew attention to the ongoing problems being experienced by many traders in the town centre because of the length of time being taken to complete various road works.
The Council felt that everything possible should be done to ease the problems during this difficult time.
Resolved that the Clerk look into how the traders could investigate the possibility of obtaining rate relief. Any such application would receive the support of the Town Council.
14900 PROPOSED CAR PARKING CHARGES IN WELLINGTON 2009/2010
Detailed consideration was given proposals of TDBC regarding car park charges in all public car parks in Wellington. Notice had been received that the Borough Council had proposed the following increases to the charges for car parking in Wellington:
1. To increase the parking tariff in the South Street ‘Shopper Car Park’ as follows:-
Car Park
South Street (maximum stay 3 hours)
Up to
1 Hr
2 Hrs
3 Hrs
Current
60p
£1.00
£1.40
Proposed
70p
£1.10
£1.50
2. To increase the parking tariff in the ‘Commuter Car Parks’ as follows:-
Car Parks
Longforth Road and
North Street
Up to
2 Hrs
3 Hrs
4 Hrs
All Day
Current
60p
£1.00
£1.40
£1.80
Proposed
70p
£1.10
£1.50
£1.90
3. To increase the Season Ticket (6 months) charges in the Wellington ‘Commuter Car Parks’ from £230 to £245.
Members drew attention to the inconvenience and suffering that had been caused to local traders during the road works that had now been taking place in and around Wellington for some time. Reference was also made to the economic downturn which had already had an adverse effect on both shoppers and traders. The Town Council were keen to ensure that no additional burdens were placed on shoppers and traders and in the circumstances felt that this was the wrong time to be increasing car parking charges. For this reason the Town Council decided to object to the proposed increases in car parking charges for the car parks in Wellington.
Resolved that Taunton Deane Borough Council be informed that the Town Council formally object to the proposed increases in car parking charges for the reasons set out above.
14901 AUDITED ANNUAL RETURN
The Council considered the audited Annual Return which had been received from the Auditors for the year ended 31 March 2008. It was noted that the Auditors had stated that there were no matters which had come to their attention giving cause for concern that relevant legislation and regulatory requirements had not been met.
They did, however, draw attention to the gratuity paid to the retiring Town Clerk in accordance with his contract. The Council had confirmed that this payment was acceptable for tax purposes but had not sought advice on the legality of the payment before approving it. Although the payment was not believed to be unlawful, the Auditors had suggested that in future the Council should seek advice from NALC for any large or unusual payments to ensure that they were legal and within the powers of the Council. For this particular payment the Council were advised to seek advice from NALC and to forward a copy of the response to the external auditors.
Resolved that the report of the Auditor be noted.
14902 BT PUBLIC CALL BOXES
Further to Minute 14763 - 2 June 2008 submitted a letter from Councillor Ross Henley, Leader of TDBC regarding proposals by BT to close a number of local call boxes. The Borough Council had recently heard back from BT who had accepted
objections to 14 of the phone boxes which would now be taken out of BT’s removal programme. The company had said that retaining the remaining 25 could not be justified because they were rarely used and the majority were in areas where mobile coverage was present.
Resolved that the position be noted and Councillor Henley be thanked for his work on this issue.
14903 SOMERSET AREA CRUSE BEREAVEMENT CARE
Consideration was given to a request for a donation from Somerset Area Cruse Bereavement Care. Such a donation would be used to help fund the team of volunteers who supported bereaved adults and children in the area, paying their expenses such as travel and telephone costs. Cruse relied on the support of local councils and other grant giving organisations to enable it to provide this free service to the community.
Resolved that CRUSE be requested to submit a formal application for grant aid.
14904 ACCOMMODATING HOUSING AND EMPLOYMENT GROWTH WORKSHOPS
Reported that the draft Regional Spatial Strategy (RSS) had proposed significant growth for Taunton Deane. The Borough Council therefore needed to respond to the draft RSS by preparing a Core Strategy which was, in effect, a replacement of the old style Local Plan. The Core Strategy would establish the role and function of the various settlements throughout the Deane and identify areas to accommodate major developments.
To begin the process each community was being given the opportunity to identify its future role and function. Dedicated assistance was being offered to the Town Council and arrangements were being made for a facilitated workshop.
Resolved that the report be noted
14905 PARISH PLAY AREA GRANT SCHEME
Submitted a letter from the Community Leisure Officer, TDBC, inviting the Council to submit any applications for funding towards improvements to and or creation of new play areas in accordance with the Parish Play Area Grant Scheme.
Attention was drawn to the Play Area at the Recreation Ground which, although not in the ownership of the Town Council, appeared to be in need of upgrading.
Resolved that Taunton Deane Borough Council be advised of the situation and asked if funds were available to carry out the much needed work at this play area.
14906 WELLINGTON IN BLOOM
The Council were pleased to receive a Certificate of thanks from Wellington in Bloom Committee in relation to the support it had given to this year’s competition.
Resolved that the Certificate be noted and the Chairman of Wellington in Bloom be thanked.
14907 CIVIC SERVICE – 16 NOVEMBER 2008
The Town Mayor, Councillor Critchard reminded members that a Civic Service would be taking place on Sunday 16 November 2008 at 9.45a.m. at St John the Baptist Parish Church, High Street, Wellington. He hoped that as many councillors, representatives of local organisations and members of the community as possible would be able to attend.
Resolved that the position be noted.
14908 ALLOTMENTS COMMITTEE
Submitted the Minutes of the Allotments Committee held on 13 October 2008 .
Resolved that the minutes be noted and the recommendations contained therein be agreed.
14909 WEB SITE WORKING PARTY
Submitted the notes of a meeting of the Web Site Working Party held on 14 October 2008. Since the meeting of the Working Party a meeting had taken place with Magellan Projects and the areas of concern had now been addressed and satisfactorily resolved.
Resolved that the report be noted and a further meeting of the Web Site Working Party take place to finalise any outstanding details.
14910 ENVIRONMENT COMMITTEE
Submitted the Minutes of Environment Committee held on 20 October 2008.
Resolved that the report be noted and the recommendation regarding the production of a Town Guide for 2009 be agreed.
14911 EMERGENCY COMMITTEE
Councillor Jackie Govier reported upon a meeting of the Committee that had taken place on 30 October 2008. Members had visited Swallowfield where they had received a full presentation on all aspects of the firm’s health and safety policy including its’ emergency plan document and procedures.
Resolved that the report be noted.
14912 COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 October 2008 was £185,733 and the expenditure for the same period was £119,581. The Finance Committee had considered this report earlier in the evening when the Clerk had given a detailed explanation of all the figures. Details were also submitted and accepted at that meeting of the new, interim, salary scales for staff.
Resolved that the report regarding Payments and Receipts, including the revised salary scales, be noted and approved.
14913 ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) Moore Stephens Chartered Accountants - £646.25 Audit fees;
(b) Taunton Deane Community Transport Ltd - £135 – Concessionary journeys to Musgrove Park Hospital;
(c) Hinewood Cleaning - £64.00 – Cleaning of office windows and bus shelters;
(d) Cosalt - £130 – Maroon Rockets for use on 11th of the 11th
(e) Judith Goss Florist – Flowers for war Graves - £30.00
(f) Wellington Allotments Restoration Group - £250 – for cutting hedges and grass at the Basins Allotments;
(g) Jilly Cambell (Free Range Catering) - £162.50 – for catering at Land Army Girls/Bevin Boys Reception
(h) Taunton Deane Borough Council - £70 – Premises Licence Annual Fee for Wellington Town Centre
(i) Judith Goss Florist – £70 - Flowers for Land Army Girls
(k) EDF Energy - £531.69 – Electricity charges
The meeting closed at 8.34p.m.
Wellington Town Council planning minutes November 2008
PLEASE NOTE THESE ARE DRAFT MINUTES TO BE CONFIRMED ON 1 DECEMBER 2008
MINUTES OF THE PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 3 NOVEMBER 2008 AT 6PM
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), R Bowrah, J Clark, G Goodwin, A Govier, J Govier, K C Hindley, D Mitton and V Stock-Williams
Greg Dyke (Town Clerk) and John Hamer (Taunton DBC Planning Manager).
There were no members of the public present.
14882 APOLOGIES
Councillors Copley, Henley, Lloyd and Wilson.
14883 DECLARATIONS OF INTERESTS
The Mayor (Councillor Critchard) and Councillor Bowrah stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them.
Councillor Jackie Govier declared a personal interest in Agenda item 5 (43/2008/124) as an employee of Wellesley Park School. Councillor Andy Govier declared a personal interest in the same item as a member of Somerset County Council.
14884 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Conversion of redundant building to form dwelling at land to the south of Westford Court, Wellington (43/2008/080)
Recommended that permission be granted
(b) Demolition of building and erection of 2 dwellings, Phase 1 at land rear of 14 High Street, Wellington (Amendment to 43/20087/112)
Recommended that permission be granted
(c) Demolition of building and erection of 6 dwellings, Phase 2, at land rear of 14 High Street, Wellington (Amendment to 43/2007/113)
Recommended that permission be granted
(d) Erection of enclosure (4.23m x 2.12m x 2.7m high) to provide weather protection for electrical control equipment at Swallowfield House, Station Road, Wellington (43/2008/111)
Recommended that permission be granted
(e) Development of land for B1(C), B2 and B8 uses and formation of access from previously approved part of site, Westpark 26 Business Park, Chelston House Farm, Wellington (43/2008/118)
Recommended that permission be granted.
(f) Erection of two semi detached dwellings on land adjoining 8 Burgage, Wellington (Amended Design to 43/2008/090) (43/2008/119)
Recommended that permission be refused as the proposal was considered to be overdevelopment of the site.
14885 APPLICATION TO BE DETERMINED BY SOMERSET COUNTY COUNCIL:
Small extension to form a Therapy Suite and replacement of steps with accessible ramp and stairs at Wellesley Park Primary School, Homefield, Wellington (43/2008/124).
Recommended that permission be granted
14886 PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following decisions had been made by Taunton deane Borough Council;
PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of 2.2 m high fence in back garden on 3 sides at 38 Millstream Gardens, Tonedale, Wellington (43/2008/102);
(b) Management work to one evergreen oak tree within Wellington Conservation Area at Northfield House, North Street, Wellington (43/2008/112T);
(c) Display of non illuminated advertisement for new Business Park, Chelston House Farm, land adjacent to Portlands, Chelston, Wellington (43/2008/108A);
(d) Certificate of Lawfulness issued in respect of the erection of garages at 55 Millstream Gardens, Tonedale, Wellington;
(e) Erection of Conservatory to the rear of 37 The Brambles, Wellington (43/2008/117)
(f) Erection of a tiled cover to low level bicycle park and wood store at front of Town Stream House, Pyles Thorne Road, Wellington (43/2008/109);
(g) Erection of dwelling (revised design) Plot 13 at 60 Mantle Street, Wellington (43/2008/106)
PERMISSION REFUSED FOR THE FOLLOWING APPLICATIONS:
(a) Demolition of garages and outline application for the erection of 4 residential units and associated garages at land adjacent to Oak Villa, 1 North Side, Rockwell Green, Wellington (43/2008/098)
Resolved that the report be noted.
14887 CONSULTATION PROCESS
Councillor Andy Govier drew attention to the existing consultation process in relation to planning applications. It was apparent that representations made by interested members of the public that were submitted direct to the Local Planning Authority did not reach the Town Council. It was felt that in order to better engage members of the public with the planning process and to keep the Town Council fully informed of all representations made in respect of planning applications the system could be improved.
RESOLVED that
(a) the Local Planning Authority be requested to make what alterations were necessary to consultation letters and site notices to encourage any representations to be submitted to the Town Council as well as the Borough Council;
(b) this information be included in the Town Council’s new web site.
14888 LAY BY TAUNTON ROAD
The Mayor (Councillor Critchard) reported that the lay by that had previously been situated on the Taunton Road had disappeared as a result of the development of a cycleway on this land.
RESOLVED that further enquiries be made of the Highway Authority
THE MEETING CLOSED AT 6.25PM
MINUTES OF THE PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 3 NOVEMBER 2008 AT 6PM
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), R Bowrah, J Clark, G Goodwin, A Govier, J Govier, K C Hindley, D Mitton and V Stock-Williams
Greg Dyke (Town Clerk) and John Hamer (Taunton DBC Planning Manager).
There were no members of the public present.
14882 APOLOGIES
Councillors Copley, Henley, Lloyd and Wilson.
14883 DECLARATIONS OF INTERESTS
The Mayor (Councillor Critchard) and Councillor Bowrah stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them.
Councillor Jackie Govier declared a personal interest in Agenda item 5 (43/2008/124) as an employee of Wellesley Park School. Councillor Andy Govier declared a personal interest in the same item as a member of Somerset County Council.
14884 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Conversion of redundant building to form dwelling at land to the south of Westford Court, Wellington (43/2008/080)
Recommended that permission be granted
(b) Demolition of building and erection of 2 dwellings, Phase 1 at land rear of 14 High Street, Wellington (Amendment to 43/20087/112)
Recommended that permission be granted
(c) Demolition of building and erection of 6 dwellings, Phase 2, at land rear of 14 High Street, Wellington (Amendment to 43/2007/113)
Recommended that permission be granted
(d) Erection of enclosure (4.23m x 2.12m x 2.7m high) to provide weather protection for electrical control equipment at Swallowfield House, Station Road, Wellington (43/2008/111)
Recommended that permission be granted
(e) Development of land for B1(C), B2 and B8 uses and formation of access from previously approved part of site, Westpark 26 Business Park, Chelston House Farm, Wellington (43/2008/118)
Recommended that permission be granted.
(f) Erection of two semi detached dwellings on land adjoining 8 Burgage, Wellington (Amended Design to 43/2008/090) (43/2008/119)
Recommended that permission be refused as the proposal was considered to be overdevelopment of the site.
14885 APPLICATION TO BE DETERMINED BY SOMERSET COUNTY COUNCIL:
Small extension to form a Therapy Suite and replacement of steps with accessible ramp and stairs at Wellesley Park Primary School, Homefield, Wellington (43/2008/124).
Recommended that permission be granted
14886 PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following decisions had been made by Taunton deane Borough Council;
PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of 2.2 m high fence in back garden on 3 sides at 38 Millstream Gardens, Tonedale, Wellington (43/2008/102);
(b) Management work to one evergreen oak tree within Wellington Conservation Area at Northfield House, North Street, Wellington (43/2008/112T);
(c) Display of non illuminated advertisement for new Business Park, Chelston House Farm, land adjacent to Portlands, Chelston, Wellington (43/2008/108A);
(d) Certificate of Lawfulness issued in respect of the erection of garages at 55 Millstream Gardens, Tonedale, Wellington;
(e) Erection of Conservatory to the rear of 37 The Brambles, Wellington (43/2008/117)
(f) Erection of a tiled cover to low level bicycle park and wood store at front of Town Stream House, Pyles Thorne Road, Wellington (43/2008/109);
(g) Erection of dwelling (revised design) Plot 13 at 60 Mantle Street, Wellington (43/2008/106)
PERMISSION REFUSED FOR THE FOLLOWING APPLICATIONS:
(a) Demolition of garages and outline application for the erection of 4 residential units and associated garages at land adjacent to Oak Villa, 1 North Side, Rockwell Green, Wellington (43/2008/098)
Resolved that the report be noted.
14887 CONSULTATION PROCESS
Councillor Andy Govier drew attention to the existing consultation process in relation to planning applications. It was apparent that representations made by interested members of the public that were submitted direct to the Local Planning Authority did not reach the Town Council. It was felt that in order to better engage members of the public with the planning process and to keep the Town Council fully informed of all representations made in respect of planning applications the system could be improved.
RESOLVED that
(a) the Local Planning Authority be requested to make what alterations were necessary to consultation letters and site notices to encourage any representations to be submitted to the Town Council as well as the Borough Council;
(b) this information be included in the Town Council’s new web site.
14888 LAY BY TAUNTON ROAD
The Mayor (Councillor Critchard) reported that the lay by that had previously been situated on the Taunton Road had disappeared as a result of the development of a cycleway on this land.
RESOLVED that further enquiries be made of the Highway Authority
THE MEETING CLOSED AT 6.25PM
Saturday, 25 October 2008
Wellington Town Council minutes October 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 6 October 2008 at 7.00p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), R Bowrah, G Copley J Govier, A Govier, G Goodwin, K C Hindley, D Mitton, and V Stock-Williams.
Greg Dyke (Town Clerk) and Christina Green (Assistant to the Town Clerk)
There were 31 members of the public present.
14855 APOLOGIES
Councillors J Clark, R Henley, J Lloyd, S Walters and N Wilson
14856 MINUTES
The minutes of the meetings of the Council held on 1 September 2008, copies of which had been circulated, were taken as read and signed by the Mayor as correct.
14857 TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported upon the engagements he had been involved in since the last meeting of the Council. He had attended the 65th anniversary of the Women’s Section of the Royal British Legion, a concert by the RAF Band at Weston super Mare and a performance by the local youth group from the Arts Association “Re-wired for Sound”. He reflected on what a credit to the town these young people were.
He had also attended functions at The Lighting Centre which celebrated its 3rd anniversary and the opening of a new worship centre at the Baptist Church.
A successful Wellington carnival had taken place where, in addition to receiving guests at a reception, the Mayor and Mayoress had taken part in the procession.
Attention was drawn to an event taking place on 21 October when the Town Council would be honouring those local people who had seen service in the Second World War as Bevin Boys and Land Army Girls.
14858 POLICE REPORT
Details were submitted of the latest crime figures for the area. The number of crimes had reduced and the detection rate was much higher than normal. This was mainly because convictions had been achieved in relation to 61 cases all of which had been perpetrated by the same individuals.
Sgt Bell also drew attention to two particular campaigns that the Police were currently involved in. One was aimed at reducing the fear of crime for people aged 60 and over and the other was to make parents more aware of where their children were when they were not at home.
Sgt Bell had also submitted a letter which he explained was concerned with the negative view that many local residents had of the place they lived. He felt that every opportunity should be taken to promote the many positive things that happened or were available in and around Wellington.
14859 PUBLIC PARTICIPATION TIME
(a) Clive Gill, Chairman of the Tonedale Local Action Team drew attention to the problems currently being experienced by the decision of the owner of The Orchards to fence off a footpath which ran between Millstream Gardens and Burchills Hill. The decision to fence off this footpath meant that pedestrians, many of them children, now had to use the far more dangerous Milverton Road to get from Millstream Gardens to Burchills Hill. There was evidence to show that this route had been used as a public footpath for well over 50 years and he asked that the Council do all it could to get public access reinstated.
Roger Pickersgill, a resident of Five Houses emphasised the period of time over which this path had been used by the public. Mr E Tottle, also of Five Houses, drew attention to the traffic danger in this area caused by cars using Burchills Hill as a “rat run”.
The Town Clerk reported that the responsibility for rights of way lay with the County Council. They had notified him that an application to include this footpath on the Definitive Map had been submitted but that it was unlikely to be dealt with until at least 2011.
Councillor Govier also reported that following consultation with the Borough Council and the County Council enforcement action was now being investigated in relation to the unauthorised erection of the fence and the possibility of making a Creation Order which, if successful, would reinstate the path far earlier than anticipated.
Resolved that;
(i) Taunton Deane Borough Council be informed that the Town Council supported any appropriate enforcement action that might be taken in relation to the unauthorised fence;
(ii) Somerset County Council be informed that the Town Council would support the making of a Creation Order in an effort to reinstate public access.
(The Mayor (Councillor Critchard), Councillor Bowrah and Councillor Copley stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning meeting than at the Town Council meeting as different facts could be placed before them.)
(b) Pauline Sturgess of Friends of Wellington Park informed the Council of forthcoming events. It was hoped that children from Court Fields School would be able to take part in events at the Park in the future.
(c) Samantha King, a resident of Mount Pleasant, Wellington drew attention to anti social activities from which she and other residents had suffered in the Bulford area. The problems surrounded the use of a bench on an open, unused area of land which was regularly being used as a meeting point.
Sgt Bell confirmed that he was aware of the problems and that patrols in that area would be increased as a result.
The bench was in a poor state of repair and local councillors stated that they would support its removal. Investigations were also being undertaken into a different use of this area of land.
Resolved that Taunton Deane Borough Council be asked to remove the seats in the first instance and to liaise with local Councillors to find a more constructive use of this area of land.
(d) Mrs Diana Land asked what progress had been made to reinstate a collar on the Belisha Beacon at the junction of Courtland Road and Waterloo Road.
The Town Clerk confirmed that he had contacted the Highway Authority and that they had agreed to investigate the problem with a view to putting the collar back.
14860 THE NEW CURRICULUM AND CHANGES IN EDUCATION
Jeannie Lillywhite, Assistant Head Teacher at Court Fields Community School gave a presentation on the new curriculum and the raft of changes that were happening in education over the next five years.
She particularly focussed on how it would affect the Wellington area. The aim of the reforms was to ensure that by the age of 19 young people were prepared by education to succeed in life.
The Youth Opportunities Programme would personalise the curriculum. She drew attention to the time period over which these changes would take place and the different opportunities that were now being offered including Young Apprenticeships and new work based qualifications. There was a possibility that these new opportunities might be able to link in with the work being undertaken in connection with Wellington Food Town.
The Mayor thanked Jeannie for this most interesting presentation and for sharing these proposals with the Town Council.
14861 GRANT APPLICATION: WIMBLEBALL SAILABILITY
An application for a grant of £300 had been received from Wimbleball Sailability towards the provision of a toilet for disabled persons inside it’s clubhouse and the purchase of a rescue boat. The Finance Committee had considered the application in detail and had recommended that a grant be paid.
Resolved that a grant of £300 be made subject to the total amount required for these works being achieved.
14862 YOUTH COUNCIL
Christina Green, Assistant to the Clerk reported that following the previous decision of the Council to further develop this initiative she had written to local schools, colleges and youth organisations regarding the possibility of setting up a Youth Council. This matter had arisen as a result of the Vision for Wellington work.
A number of positive replies expressing initial interest had been received. The next step was to call the various groups together with a view to establishing a Youth Council.
Resolved that further action be taken to enable this initiative to develop.
14863 WELLINGTON 1100
Further to Minute 14842 the Town Clerk reported that he had discussed this idea with the Chairman of the Wellington Museum Society. The Society had considered the matter and had agreed that it would do all it could to support and promote any celebration but did not want to lead on it.
It was felt that any celebration or event should be community led and not necessarily organised and arranged by the Town Council.
In order to progress this matter it was agreed that a Working Party be formed.
Resolved that a Working Party comprising The Mayor (Councillor Critchard), Councillors A Govier and Mitton be formed to look into how this matter might developed further.
14864 FUNDING FOR RESTORATIVE JUSTICE PROJECT IN WELLINGTON.
Submitted details of an email from Scott Weetch, Community Safety Coordinator, Taunton Deane Borough Council which asked for expressions of interest in continuing funding for the Restorative Justice Scheme in Wellington.
Although funding for the scheme would run out on 20 January 2009, the project would be able to continue until the end of March 2009. In order for the scheme to continue beyond then, into the 2009/10 financial year, a total funding of £35,000 needed to be secured.
The project had been successful and had exceeded expectations – the Town Council having received a presentation from the Coordinator at its last meeting. Funding had been sourced from a number of different areas with the Town Council’s contribution being £2,500. The Council were now being asked for an expression of interest in the scheme continuing together with an indication of the amount it was likely to contribute.
Resolved that Taunton Deane Borough Council be informed that this Council were fully supportive of the scheme and would like to see it continue. Subject to consideration of the Council’s budget for 2009/10 it was likely to contribute towards the funding but at this stage were not able to indicate at what level.
(Councillor A Govier declared a personal interest in this matter as Chair of the Restorative Justice Group)
14865 COUNCIL QUESTION TIME EVENTS
Submitted a letter from the County Council and 5 District Councils drawing attention to a series of these event taking place throughout the county. Parish and Town Councils had been invited to attend.
Resolved that the letter be noted.
14866 PIONEER SOMERSET
Submitted a letter from South Somerset District Council regarding a survey of District Council services. It was felt that before the survey questionnaire was completed and the devolution workstream developed it would be helpful to meet with the appropriate Borough Council officer. Members wanted reassurance that should additional responsibilities be undertaken at this level, then sufficient funding be made available to allow them to carry it out.
Resolved that Brendan Cleere, Strategic Director, Taunton Deane Borough Council, or an appropriate officer, be invited to meet the Council before the survey was completed.
14867 DEVELOPMENT AT PRIORY, WELLINGTON
The Town Clerk reported that it had now been confirmed that this development would be named “Gillian Allen Court”
Resolved that the report be noted and an appropriate naming ceremony be held when the development was completed.
14868 SOMERFIELD DEVELOPMENT, HIGH STREET, WELLINGTON
Consideration was given to a request from the developers that the Somerfield Supermarket development at High Street be named “Red Lion Court”. This would be in accordance with a historical name which was in use in this area in 1890.
Resolved that the request be agreed and the development be named Red Lion Court
14869 TAUNTON DEANE COMMUNITY TRANSPORT
The Town Clerk reported that he had been informed by the County Council that the charity running TDCT has ceased trading. Transporting Somerset would be providing a new service from 1 October 2008.
Resolved that the information be noted.
14870 MAP OF WELLINGTON
Councillor Copley drew attention to the lack of an adequate map in the town that provided directions to the many facilities available. It was suggested that there might be an opportunity to involve local traders in the provision of such a map.
Resolved that the suggestion be investigated further and the Chamber of Trade be approached to ascertain if they would be interested in this idea.
14871 NORTHERN RELIEF ROAD – PETITION
Councillor Jackie Govier reported that a petition regarding the provision of a Northern Relief Road had recently been launched. It was hoped that there would be widespread support for this proposal. Once sufficient signatures had been obtained the petition could then be submitted as evidence of the weight of local support for the development.
Resolved that the present position be noted.
14872 CIVIC SERVICE – 16 NOVEMBER 2008
Councillor Critchard (Town Mayor) reported that arrangements were now well in hand for a Civic service at St John the Baptist Parish Church at 9.45a.m. on 16 November 2008. The Service would be part of the usual Communion Service in that Church.
It was intended to invite representatives of surrounding local authorities, local businesses, clubs, places of worship and organisations. In addition an open invitation to all local residents would be published in the Press. The aim was to make this a Service that would reflect the local community.
Resolved that the proposal be welcomed.
14873 EMERGENCY COMMITTEE
Submitted the minutes of Emergency Committee held on 9 September 2008.
Resolved that the minutes be noted and the recommendations contained therein be agreed.
14874 WELLINGTON ECONOMIC PARTNERSHIP
Submitted the minutes of the Wellington Economic Partnership meetings held on 22 May and 31 July 2008. Councillor Mitton, the Secretary of the Partnership, informed the Council that it had considered the Vision for Wellington and had agreed to champion those parts that related to the economy of the town. In addition it would be giving further consideration to a Business Plan for the Food Town.
Resolved that the report be noted.
14875 WELLINGTON TWINNING ASSOCIATION
Councillor Copley reported upon the activities that had been undertaken by the Twinning Association throughout the year. A number of events were planned for the future, details of which were submitted.
A letter was also submitted from the Wellington Twinning Association thanking the Council for its grant in connection with the recent visit from Torres Vedros and giving details of how the funds were used.
Resolved that the report be noted
14876 VISION FOR WELLINGTON
Prior to this meeting Councillor Mitton had made a presentation to the Council explaining the details of the Vision for Wellington. A successful launch for the Vision had recently taken place.
In view of the valuable content of the Plan members considered that it would be appropriate and beneficial to use the Vision Document as a basis for the Town Plan. Initially this could be looked at in some detail by a small group of members.
Resolved that the Vision for Wellington be used as a basis for the Town Plan and that a Working Party comprising the Mayor (Councillor Critchard) and Councillors A Govier and Mitton be formed to consider the matter further.
14877 PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Display of internally illuminated advertisement sign at 17 Fore Street, Wellington (43/2008/101A);
(b) Demolition of utility and conservatory and erection of single storey extension to rear at 18 Seymour Street, Wellington (43/2008/096);
(c) Erection of bungalow on land adjacent to 27 Ashford Road, Wellington (43/2008/104);
(d) Erection of porch, single storey rear extension and erection of 2 storey side extension, including balcony, 30 Drakes Park, Wellington (43/2008/093);
(e) Erection of two storey extension and single storey flat roof extension to the front of 78, Sylvan Road, Wellington (43/2008/095);
(f) Fell and replace cherry tree at The Old Vicarage, Wellington (43/2008/100T);
(g) Residential development consisting of 50 Units at Cades farm, Wellington (Reserved Matters) (43/2008/068)
PERMISSION REFUSED FOR THE FOLLOWING APPLICATIONS:
(a) Application to fell one Wellingtonia at 5 Oldway Park, Wellington (43/2008/092T);
(b) Erection of extension and loft conversion at 3 Oldway Park, Wellington (43/2008/103).
Resolved that in future, details of these decisions be reported to the regular Planning meeting of the Council rather than the Council meeting itself.
14878. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 September 2008 was £185,629 and the expenditure for the same period was £112,854. The Finance Committee had considered this report at its meeting earlier in the evening when the Clerk had given a detailed explanation of all the figures. The Committee had noted steps that were to be taken to introduce a cost coding system and to prepare a draft revised grants policy.
Resolved that the report regarding Payments and Receipts be noted and approved.
14879 ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) £100 councillors allowance to each of the following councillors:
Councillor Bob Bowrah BEM
Councillor Andrew Govier
Councillor Mrs Jackie Govier
Councillor Mrs Nicola Wilson
Councillor Ross Henley
Councillor Chris Hindley
Councillor Peter Critchard
Councillor Dave Mitton
Councillor Mrs Vivienne Stock-Williams
Councillor John Clark
Councillor Mrs Gloria Copley
Councillor Guy Goodwin
Councillor Mrs Janet Lloyd
Councillor Mrs Sue Walters
Councillor Mrs Janet Reed
(b) St John’s CofE VA Primary School – Crossing Patrol for Summer term - £383.65
(c) Taunton Deane Borough Council – Rental of Offices - £250
(d) Konica Minolta – rental of photocopier - £272.20
(e) Konica Minolta – copying charges - £403.13
(f) Hinewood – Cleaning of Bus Shelter and windows - £64.00
(g) Councillor Peter Critchard – Town Mayor’s Allowance - £500
(h) Councillor Peter Critchard – Travelling expenses - £30.40
(i) Wellington Squash Club – payment of grant previously authorised - £1,000
(j) Free Range catering – Carnival reception - £182
(k) EDF Energy – Energy charges - £11.80
(l) An invoice had also been received from Magellan Projects in connection with the work they had carried out on revising the Council’s web site. As there appeared to be certain issues surrounding the work undertaken, it was agreed that this should be referred to the Web Site Working Party for consideration before payment was made.
14880 EXCLUSION OF PRESS AND PUBLIC
Resolved that the following item be considered after the exclusion of the press and public because of the likelihood that exempt information would otherwise be disclosed in accordance with Schedule 12A of the Local Government Act 1972.
14881 MAYOR’S SPECIAL AWARD
The Town Mayor (Councillor Peter Critchard) drew attention to the contribution made to the community over a long period of time by a particular local resident. In the circumstances it was felt that the Council should acknowledge this service by making a special, one off, award.
A discussion ensued around the basis on which such awards should be made.
Resolved that
(a) an appropriate Award be made to the person referred to at a future meeting of the Council;
(b) the Clerk draft a criteria against which any such future awards might be based and submit it to the Council for consideration.
The meeting closed at 9.07 p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), R Bowrah, G Copley J Govier, A Govier, G Goodwin, K C Hindley, D Mitton, and V Stock-Williams.
Greg Dyke (Town Clerk) and Christina Green (Assistant to the Town Clerk)
There were 31 members of the public present.
14855 APOLOGIES
Councillors J Clark, R Henley, J Lloyd, S Walters and N Wilson
14856 MINUTES
The minutes of the meetings of the Council held on 1 September 2008, copies of which had been circulated, were taken as read and signed by the Mayor as correct.
14857 TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported upon the engagements he had been involved in since the last meeting of the Council. He had attended the 65th anniversary of the Women’s Section of the Royal British Legion, a concert by the RAF Band at Weston super Mare and a performance by the local youth group from the Arts Association “Re-wired for Sound”. He reflected on what a credit to the town these young people were.
He had also attended functions at The Lighting Centre which celebrated its 3rd anniversary and the opening of a new worship centre at the Baptist Church.
A successful Wellington carnival had taken place where, in addition to receiving guests at a reception, the Mayor and Mayoress had taken part in the procession.
Attention was drawn to an event taking place on 21 October when the Town Council would be honouring those local people who had seen service in the Second World War as Bevin Boys and Land Army Girls.
14858 POLICE REPORT
Details were submitted of the latest crime figures for the area. The number of crimes had reduced and the detection rate was much higher than normal. This was mainly because convictions had been achieved in relation to 61 cases all of which had been perpetrated by the same individuals.
Sgt Bell also drew attention to two particular campaigns that the Police were currently involved in. One was aimed at reducing the fear of crime for people aged 60 and over and the other was to make parents more aware of where their children were when they were not at home.
Sgt Bell had also submitted a letter which he explained was concerned with the negative view that many local residents had of the place they lived. He felt that every opportunity should be taken to promote the many positive things that happened or were available in and around Wellington.
14859 PUBLIC PARTICIPATION TIME
(a) Clive Gill, Chairman of the Tonedale Local Action Team drew attention to the problems currently being experienced by the decision of the owner of The Orchards to fence off a footpath which ran between Millstream Gardens and Burchills Hill. The decision to fence off this footpath meant that pedestrians, many of them children, now had to use the far more dangerous Milverton Road to get from Millstream Gardens to Burchills Hill. There was evidence to show that this route had been used as a public footpath for well over 50 years and he asked that the Council do all it could to get public access reinstated.
Roger Pickersgill, a resident of Five Houses emphasised the period of time over which this path had been used by the public. Mr E Tottle, also of Five Houses, drew attention to the traffic danger in this area caused by cars using Burchills Hill as a “rat run”.
The Town Clerk reported that the responsibility for rights of way lay with the County Council. They had notified him that an application to include this footpath on the Definitive Map had been submitted but that it was unlikely to be dealt with until at least 2011.
Councillor Govier also reported that following consultation with the Borough Council and the County Council enforcement action was now being investigated in relation to the unauthorised erection of the fence and the possibility of making a Creation Order which, if successful, would reinstate the path far earlier than anticipated.
Resolved that;
(i) Taunton Deane Borough Council be informed that the Town Council supported any appropriate enforcement action that might be taken in relation to the unauthorised fence;
(ii) Somerset County Council be informed that the Town Council would support the making of a Creation Order in an effort to reinstate public access.
(The Mayor (Councillor Critchard), Councillor Bowrah and Councillor Copley stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning meeting than at the Town Council meeting as different facts could be placed before them.)
(b) Pauline Sturgess of Friends of Wellington Park informed the Council of forthcoming events. It was hoped that children from Court Fields School would be able to take part in events at the Park in the future.
(c) Samantha King, a resident of Mount Pleasant, Wellington drew attention to anti social activities from which she and other residents had suffered in the Bulford area. The problems surrounded the use of a bench on an open, unused area of land which was regularly being used as a meeting point.
Sgt Bell confirmed that he was aware of the problems and that patrols in that area would be increased as a result.
The bench was in a poor state of repair and local councillors stated that they would support its removal. Investigations were also being undertaken into a different use of this area of land.
Resolved that Taunton Deane Borough Council be asked to remove the seats in the first instance and to liaise with local Councillors to find a more constructive use of this area of land.
(d) Mrs Diana Land asked what progress had been made to reinstate a collar on the Belisha Beacon at the junction of Courtland Road and Waterloo Road.
The Town Clerk confirmed that he had contacted the Highway Authority and that they had agreed to investigate the problem with a view to putting the collar back.
14860 THE NEW CURRICULUM AND CHANGES IN EDUCATION
Jeannie Lillywhite, Assistant Head Teacher at Court Fields Community School gave a presentation on the new curriculum and the raft of changes that were happening in education over the next five years.
She particularly focussed on how it would affect the Wellington area. The aim of the reforms was to ensure that by the age of 19 young people were prepared by education to succeed in life.
The Youth Opportunities Programme would personalise the curriculum. She drew attention to the time period over which these changes would take place and the different opportunities that were now being offered including Young Apprenticeships and new work based qualifications. There was a possibility that these new opportunities might be able to link in with the work being undertaken in connection with Wellington Food Town.
The Mayor thanked Jeannie for this most interesting presentation and for sharing these proposals with the Town Council.
14861 GRANT APPLICATION: WIMBLEBALL SAILABILITY
An application for a grant of £300 had been received from Wimbleball Sailability towards the provision of a toilet for disabled persons inside it’s clubhouse and the purchase of a rescue boat. The Finance Committee had considered the application in detail and had recommended that a grant be paid.
Resolved that a grant of £300 be made subject to the total amount required for these works being achieved.
14862 YOUTH COUNCIL
Christina Green, Assistant to the Clerk reported that following the previous decision of the Council to further develop this initiative she had written to local schools, colleges and youth organisations regarding the possibility of setting up a Youth Council. This matter had arisen as a result of the Vision for Wellington work.
A number of positive replies expressing initial interest had been received. The next step was to call the various groups together with a view to establishing a Youth Council.
Resolved that further action be taken to enable this initiative to develop.
14863 WELLINGTON 1100
Further to Minute 14842 the Town Clerk reported that he had discussed this idea with the Chairman of the Wellington Museum Society. The Society had considered the matter and had agreed that it would do all it could to support and promote any celebration but did not want to lead on it.
It was felt that any celebration or event should be community led and not necessarily organised and arranged by the Town Council.
In order to progress this matter it was agreed that a Working Party be formed.
Resolved that a Working Party comprising The Mayor (Councillor Critchard), Councillors A Govier and Mitton be formed to look into how this matter might developed further.
14864 FUNDING FOR RESTORATIVE JUSTICE PROJECT IN WELLINGTON.
Submitted details of an email from Scott Weetch, Community Safety Coordinator, Taunton Deane Borough Council which asked for expressions of interest in continuing funding for the Restorative Justice Scheme in Wellington.
Although funding for the scheme would run out on 20 January 2009, the project would be able to continue until the end of March 2009. In order for the scheme to continue beyond then, into the 2009/10 financial year, a total funding of £35,000 needed to be secured.
The project had been successful and had exceeded expectations – the Town Council having received a presentation from the Coordinator at its last meeting. Funding had been sourced from a number of different areas with the Town Council’s contribution being £2,500. The Council were now being asked for an expression of interest in the scheme continuing together with an indication of the amount it was likely to contribute.
Resolved that Taunton Deane Borough Council be informed that this Council were fully supportive of the scheme and would like to see it continue. Subject to consideration of the Council’s budget for 2009/10 it was likely to contribute towards the funding but at this stage were not able to indicate at what level.
(Councillor A Govier declared a personal interest in this matter as Chair of the Restorative Justice Group)
14865 COUNCIL QUESTION TIME EVENTS
Submitted a letter from the County Council and 5 District Councils drawing attention to a series of these event taking place throughout the county. Parish and Town Councils had been invited to attend.
Resolved that the letter be noted.
14866 PIONEER SOMERSET
Submitted a letter from South Somerset District Council regarding a survey of District Council services. It was felt that before the survey questionnaire was completed and the devolution workstream developed it would be helpful to meet with the appropriate Borough Council officer. Members wanted reassurance that should additional responsibilities be undertaken at this level, then sufficient funding be made available to allow them to carry it out.
Resolved that Brendan Cleere, Strategic Director, Taunton Deane Borough Council, or an appropriate officer, be invited to meet the Council before the survey was completed.
14867 DEVELOPMENT AT PRIORY, WELLINGTON
The Town Clerk reported that it had now been confirmed that this development would be named “Gillian Allen Court”
Resolved that the report be noted and an appropriate naming ceremony be held when the development was completed.
14868 SOMERFIELD DEVELOPMENT, HIGH STREET, WELLINGTON
Consideration was given to a request from the developers that the Somerfield Supermarket development at High Street be named “Red Lion Court”. This would be in accordance with a historical name which was in use in this area in 1890.
Resolved that the request be agreed and the development be named Red Lion Court
14869 TAUNTON DEANE COMMUNITY TRANSPORT
The Town Clerk reported that he had been informed by the County Council that the charity running TDCT has ceased trading. Transporting Somerset would be providing a new service from 1 October 2008.
Resolved that the information be noted.
14870 MAP OF WELLINGTON
Councillor Copley drew attention to the lack of an adequate map in the town that provided directions to the many facilities available. It was suggested that there might be an opportunity to involve local traders in the provision of such a map.
Resolved that the suggestion be investigated further and the Chamber of Trade be approached to ascertain if they would be interested in this idea.
14871 NORTHERN RELIEF ROAD – PETITION
Councillor Jackie Govier reported that a petition regarding the provision of a Northern Relief Road had recently been launched. It was hoped that there would be widespread support for this proposal. Once sufficient signatures had been obtained the petition could then be submitted as evidence of the weight of local support for the development.
Resolved that the present position be noted.
14872 CIVIC SERVICE – 16 NOVEMBER 2008
Councillor Critchard (Town Mayor) reported that arrangements were now well in hand for a Civic service at St John the Baptist Parish Church at 9.45a.m. on 16 November 2008. The Service would be part of the usual Communion Service in that Church.
It was intended to invite representatives of surrounding local authorities, local businesses, clubs, places of worship and organisations. In addition an open invitation to all local residents would be published in the Press. The aim was to make this a Service that would reflect the local community.
Resolved that the proposal be welcomed.
14873 EMERGENCY COMMITTEE
Submitted the minutes of Emergency Committee held on 9 September 2008.
Resolved that the minutes be noted and the recommendations contained therein be agreed.
14874 WELLINGTON ECONOMIC PARTNERSHIP
Submitted the minutes of the Wellington Economic Partnership meetings held on 22 May and 31 July 2008. Councillor Mitton, the Secretary of the Partnership, informed the Council that it had considered the Vision for Wellington and had agreed to champion those parts that related to the economy of the town. In addition it would be giving further consideration to a Business Plan for the Food Town.
Resolved that the report be noted.
14875 WELLINGTON TWINNING ASSOCIATION
Councillor Copley reported upon the activities that had been undertaken by the Twinning Association throughout the year. A number of events were planned for the future, details of which were submitted.
A letter was also submitted from the Wellington Twinning Association thanking the Council for its grant in connection with the recent visit from Torres Vedros and giving details of how the funds were used.
Resolved that the report be noted
14876 VISION FOR WELLINGTON
Prior to this meeting Councillor Mitton had made a presentation to the Council explaining the details of the Vision for Wellington. A successful launch for the Vision had recently taken place.
In view of the valuable content of the Plan members considered that it would be appropriate and beneficial to use the Vision Document as a basis for the Town Plan. Initially this could be looked at in some detail by a small group of members.
Resolved that the Vision for Wellington be used as a basis for the Town Plan and that a Working Party comprising the Mayor (Councillor Critchard) and Councillors A Govier and Mitton be formed to consider the matter further.
14877 PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Display of internally illuminated advertisement sign at 17 Fore Street, Wellington (43/2008/101A);
(b) Demolition of utility and conservatory and erection of single storey extension to rear at 18 Seymour Street, Wellington (43/2008/096);
(c) Erection of bungalow on land adjacent to 27 Ashford Road, Wellington (43/2008/104);
(d) Erection of porch, single storey rear extension and erection of 2 storey side extension, including balcony, 30 Drakes Park, Wellington (43/2008/093);
(e) Erection of two storey extension and single storey flat roof extension to the front of 78, Sylvan Road, Wellington (43/2008/095);
(f) Fell and replace cherry tree at The Old Vicarage, Wellington (43/2008/100T);
(g) Residential development consisting of 50 Units at Cades farm, Wellington (Reserved Matters) (43/2008/068)
PERMISSION REFUSED FOR THE FOLLOWING APPLICATIONS:
(a) Application to fell one Wellingtonia at 5 Oldway Park, Wellington (43/2008/092T);
(b) Erection of extension and loft conversion at 3 Oldway Park, Wellington (43/2008/103).
Resolved that in future, details of these decisions be reported to the regular Planning meeting of the Council rather than the Council meeting itself.
14878. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 September 2008 was £185,629 and the expenditure for the same period was £112,854. The Finance Committee had considered this report at its meeting earlier in the evening when the Clerk had given a detailed explanation of all the figures. The Committee had noted steps that were to be taken to introduce a cost coding system and to prepare a draft revised grants policy.
Resolved that the report regarding Payments and Receipts be noted and approved.
14879 ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) £100 councillors allowance to each of the following councillors:
Councillor Bob Bowrah BEM
Councillor Andrew Govier
Councillor Mrs Jackie Govier
Councillor Mrs Nicola Wilson
Councillor Ross Henley
Councillor Chris Hindley
Councillor Peter Critchard
Councillor Dave Mitton
Councillor Mrs Vivienne Stock-Williams
Councillor John Clark
Councillor Mrs Gloria Copley
Councillor Guy Goodwin
Councillor Mrs Janet Lloyd
Councillor Mrs Sue Walters
Councillor Mrs Janet Reed
(b) St John’s CofE VA Primary School – Crossing Patrol for Summer term - £383.65
(c) Taunton Deane Borough Council – Rental of Offices - £250
(d) Konica Minolta – rental of photocopier - £272.20
(e) Konica Minolta – copying charges - £403.13
(f) Hinewood – Cleaning of Bus Shelter and windows - £64.00
(g) Councillor Peter Critchard – Town Mayor’s Allowance - £500
(h) Councillor Peter Critchard – Travelling expenses - £30.40
(i) Wellington Squash Club – payment of grant previously authorised - £1,000
(j) Free Range catering – Carnival reception - £182
(k) EDF Energy – Energy charges - £11.80
(l) An invoice had also been received from Magellan Projects in connection with the work they had carried out on revising the Council’s web site. As there appeared to be certain issues surrounding the work undertaken, it was agreed that this should be referred to the Web Site Working Party for consideration before payment was made.
14880 EXCLUSION OF PRESS AND PUBLIC
Resolved that the following item be considered after the exclusion of the press and public because of the likelihood that exempt information would otherwise be disclosed in accordance with Schedule 12A of the Local Government Act 1972.
14881 MAYOR’S SPECIAL AWARD
The Town Mayor (Councillor Peter Critchard) drew attention to the contribution made to the community over a long period of time by a particular local resident. In the circumstances it was felt that the Council should acknowledge this service by making a special, one off, award.
A discussion ensued around the basis on which such awards should be made.
Resolved that
(a) an appropriate Award be made to the person referred to at a future meeting of the Council;
(b) the Clerk draft a criteria against which any such future awards might be based and submit it to the Council for consideration.
The meeting closed at 9.07 p.m.
Wellington Town Council planning meeting October 2008
MINUTES OF THE PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 6 OCTOBER 2008 AT 6PM
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), G Copley, G Goodwin, A Govier, J Govier, C Hindley, D Mitton and V Stock-Williams
Greg Dyke (Town Clerk), Christina Green (Assistant to the Clerk) and John Hamer (Taunton DBC Planning Manager).
There was 1 member of the public present.
14852 APOLOGIES
Councillors Clark, Henley, Lloyd, Walters and Wilson
14853 DECLARATIONS OF INTERESTS
The Mayor (Councillor Critchard) and Councillor Copley stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them
14854 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Erection of a 2.2 metre high fence in back garden on 3 sides at 38 Millstream Gardens, Tonedale, Wellington (43/2008/102)
Recommended that permission be GRANTED
(b) Erection of dwelling (revised design) Plot 13 at 60 Mantle Street, Wellington (43/2008/106)
Recommended that permission be GRANTED
(c) Application to carry out management work to one evergreen oak tree within Wellington Conservation Area at Northfield House (Over 55 Club), North Street, Wellington (43/2008/112T)
Recommended that permission be GRANTED
(Councillor A Govier declared a personal interest in this application as a member of Somerset County Council)
(d) Erection of two detached dwelling houses (amended proposal to 43/2007/061) on land opposite Bridge House, Westford, Wellington (43/2008/116)
Recommended that permission be GRANTED
(Councillors Mitton and Critchard voted against)
(e) Reserved matters application for 47 dwellings on land at Cades Farm, Wellington (43/2008/110)
Recommended that permission be GRANTED
THE MEETING CLOSED AT 6.10 PM
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed (Deputy Mayor), G Copley, G Goodwin, A Govier, J Govier, C Hindley, D Mitton and V Stock-Williams
Greg Dyke (Town Clerk), Christina Green (Assistant to the Clerk) and John Hamer (Taunton DBC Planning Manager).
There was 1 member of the public present.
14852 APOLOGIES
Councillors Clark, Henley, Lloyd, Walters and Wilson
14853 DECLARATIONS OF INTERESTS
The Mayor (Councillor Critchard) and Councillor Copley stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them
14854 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Erection of a 2.2 metre high fence in back garden on 3 sides at 38 Millstream Gardens, Tonedale, Wellington (43/2008/102)
Recommended that permission be GRANTED
(b) Erection of dwelling (revised design) Plot 13 at 60 Mantle Street, Wellington (43/2008/106)
Recommended that permission be GRANTED
(c) Application to carry out management work to one evergreen oak tree within Wellington Conservation Area at Northfield House (Over 55 Club), North Street, Wellington (43/2008/112T)
Recommended that permission be GRANTED
(Councillor A Govier declared a personal interest in this application as a member of Somerset County Council)
(d) Erection of two detached dwelling houses (amended proposal to 43/2007/061) on land opposite Bridge House, Westford, Wellington (43/2008/116)
Recommended that permission be GRANTED
(Councillors Mitton and Critchard voted against)
(e) Reserved matters application for 47 dwellings on land at Cades Farm, Wellington (43/2008/110)
Recommended that permission be GRANTED
THE MEETING CLOSED AT 6.10 PM
Thursday, 25 September 2008
Wellington Town Council planning meeting September 2008
MINUTES OF THE 137th PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 1 SEPTEMBER 2008 AT 6PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), J Clark, J Govier, A Govier, D Mitton, R Henley, N Wilson, J Lloyd, V Stock-Williams, G Copley, G Goodwin, R Bowrah and S Walters (who arrived at 6.12pm)
Julia Thorne, (Assistant Town Clerk), Christina Green (Assistant to the clerk) and John Hamer (Taunton DBC planning manager).
There were apologies from Councillors C Hindley who was on holiday. There were 14 members of the public present.
14822 DECLARATIONS OF INTERESTS
The mayor and Councillors Bowrah and Copley stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the town council planning meeting as different facts could be placed before him. Councillors A and J Govier declared personal interests in the application at 78 Sylvan Road because they knew the applicant and Councillor A Govier also declared a personal interest in the application about the medical centre because he was member of the Somerset PCT.
14823 3 OLDWAY PARK, WELLINGTON
The council received details of an application for the erection of an extension and loft conversion at 3 Oldway Park, Wellington (43/2008/103). The council received a total of 5 letters of objection on the grounds of loss of privacy, overdevelopment, affecting the character of the street scene and concern about the existing trees. Taunton DBC planning manager John Hamer explained the previous application for an extension on the site had been withdrawn which the planning department had concerns about. However this application which was to again alter the bungalow to form a two-storey house had reduced the height of the proposed extension to 5.6 metres which they felt was perfectly acceptable in that location. He acknowledged the objections from the neighbours but planners felt there would be no undue overlooking and the landscape officer was happy with protective fencing to be provided to protect the existing trees on the site which were covered by tree preservation orders. Councillors agreed to suspend standing orders to allow two members of the public to speak. Mr R Newman of Oldway Park said he felt this proposal was little different to the original application in terms of scale and felt it was too big for the site. Although the plans were now for a 2 bedroom property rather than a 5 bedroom property as proposed in the previous application, he felt the rooms were so large they could easily be divided to create more rooms. He also felt the gable end window would result in a loss of privacy to the neighbouring property. He also indicated the proposed garage would be built under the existing trees on the site and could not see how they would be unaffected by the proposal. Mrs Webber of Blackmore Road also spoke and cited loss of privacy as her main objection to the proposal and she agreed with Mr Newman the proposed dwelling was sufficiently large that the applicant would be able to increase the amount of rooms. Mr Hamer said he was happy to go back to the applicant about the concern over the windows.
Resolved that the application be REFUSED on the grounds of overdevelopment and detrimental to the street scene.
14824 78 SYLVAN ROAD, WELLINGTON
The Council received details of an application for the erection of a two storey extension and single storey flat roof extension to the front of 78 Sylvan Road, Wellington (43/2008/095). Mr Hamer explained he had just received amended plans for the site which the planning department were happy with as it had overcome their previous concerns about no external window and affecting the character of the terrace.
Resolved that permission be GRANTED.
14825 30 DRAKES PARK, WELLINGTON
The Council received details of an application for the erection of a porch, single storey rear extension and erection of two storey side extension including balcony at 30 Drakes Park, Wellington (43/2008/093). The council received a report from the planning officer recommending refusal because the proposed balcony would result in overlooking neighbouring properties to an unreasonable degree. Mr Hamer explained it was only the balcony that was causing concern to the planning department and the reason for recommending refusal. The council suspended standing orders to allow the applicant Julie Keirl to speak. She explained she wanted the balcony to enjoy the view directly opposite across the fields and it would also provide an emergency exit. She had no desire to look at her neighbours and thought it would be near impossible to do so as she would have to lean right over on the far side of the balcony to do so. There had been no objections from neighbours to the application so she hoped the council would give it favourable consideration.
Resolved that permission be GRANTED.
14826 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Erection of Medical Centre with attached services, including car parks, external works and landscaping and formation of access to Mantle Street, land to south and west of 112B Mantle Street, (Part of Trinity Farm), Wellington (Revised proposal) (43/2008/091). The council received one letter of objection from Mr Orszag-Land of Mantle Street, on the grounds of loss of parking, increase disruption, noise and pollution and concerned about the effect on local wildlife.
Mr Hamer explained the proposal was for a slightly smaller footprint on the site to the previous application which had been given permission so the planning department were likely to approve it. However councillors objected to the proposal because they felt it was the wrong site for the medical centre. Councillor J Govier also had concerns about the effect it would have on the neighbouring property and recommended refusal.
Recommended that permission be REFUSED by 2 votes with none against. There were 12 abstentions.
(b) Erection of bungalow on land adjacent to 27 Ashford Road, Wellington, (43/2008/104).
Recommended that permission be granted.
(c) Application to fell and replace one cherry tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 2007 at The Old Vicarage, Wellington (TD1022)(43/2008/073)
Recommended that permission be REFUSED unless the tree is diseased or dangerous.
(d) Residential development consisting of 50 Units with associated garages, parking courtyards, roads and footpaths at Cades Farm, Wellington as amended by plans (43/2008/068). This application was for approval of reserved matters following the grant of outline planning permission. Access was agreed at outline stage, assessment is required in respect of appearance, landscaping, layout and scale.
Recommended that permission be GRANTED
(e) Demolition of garages and outline application for the erection of residential units and associated garages at land adjacent to Oak Villa, 1 Northside, Rockwell Green, Wellington (43/2008/098)
Recommended that permission be GRANTED if Somerset Highways have no objections.
THE MEETING CLOSED AT 7.12PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), J Clark, J Govier, A Govier, D Mitton, R Henley, N Wilson, J Lloyd, V Stock-Williams, G Copley, G Goodwin, R Bowrah and S Walters (who arrived at 6.12pm)
Julia Thorne, (Assistant Town Clerk), Christina Green (Assistant to the clerk) and John Hamer (Taunton DBC planning manager).
There were apologies from Councillors C Hindley who was on holiday. There were 14 members of the public present.
14822 DECLARATIONS OF INTERESTS
The mayor and Councillors Bowrah and Copley stated that they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the town council planning meeting as different facts could be placed before him. Councillors A and J Govier declared personal interests in the application at 78 Sylvan Road because they knew the applicant and Councillor A Govier also declared a personal interest in the application about the medical centre because he was member of the Somerset PCT.
14823 3 OLDWAY PARK, WELLINGTON
The council received details of an application for the erection of an extension and loft conversion at 3 Oldway Park, Wellington (43/2008/103). The council received a total of 5 letters of objection on the grounds of loss of privacy, overdevelopment, affecting the character of the street scene and concern about the existing trees. Taunton DBC planning manager John Hamer explained the previous application for an extension on the site had been withdrawn which the planning department had concerns about. However this application which was to again alter the bungalow to form a two-storey house had reduced the height of the proposed extension to 5.6 metres which they felt was perfectly acceptable in that location. He acknowledged the objections from the neighbours but planners felt there would be no undue overlooking and the landscape officer was happy with protective fencing to be provided to protect the existing trees on the site which were covered by tree preservation orders. Councillors agreed to suspend standing orders to allow two members of the public to speak. Mr R Newman of Oldway Park said he felt this proposal was little different to the original application in terms of scale and felt it was too big for the site. Although the plans were now for a 2 bedroom property rather than a 5 bedroom property as proposed in the previous application, he felt the rooms were so large they could easily be divided to create more rooms. He also felt the gable end window would result in a loss of privacy to the neighbouring property. He also indicated the proposed garage would be built under the existing trees on the site and could not see how they would be unaffected by the proposal. Mrs Webber of Blackmore Road also spoke and cited loss of privacy as her main objection to the proposal and she agreed with Mr Newman the proposed dwelling was sufficiently large that the applicant would be able to increase the amount of rooms. Mr Hamer said he was happy to go back to the applicant about the concern over the windows.
Resolved that the application be REFUSED on the grounds of overdevelopment and detrimental to the street scene.
14824 78 SYLVAN ROAD, WELLINGTON
The Council received details of an application for the erection of a two storey extension and single storey flat roof extension to the front of 78 Sylvan Road, Wellington (43/2008/095). Mr Hamer explained he had just received amended plans for the site which the planning department were happy with as it had overcome their previous concerns about no external window and affecting the character of the terrace.
Resolved that permission be GRANTED.
14825 30 DRAKES PARK, WELLINGTON
The Council received details of an application for the erection of a porch, single storey rear extension and erection of two storey side extension including balcony at 30 Drakes Park, Wellington (43/2008/093). The council received a report from the planning officer recommending refusal because the proposed balcony would result in overlooking neighbouring properties to an unreasonable degree. Mr Hamer explained it was only the balcony that was causing concern to the planning department and the reason for recommending refusal. The council suspended standing orders to allow the applicant Julie Keirl to speak. She explained she wanted the balcony to enjoy the view directly opposite across the fields and it would also provide an emergency exit. She had no desire to look at her neighbours and thought it would be near impossible to do so as she would have to lean right over on the far side of the balcony to do so. There had been no objections from neighbours to the application so she hoped the council would give it favourable consideration.
Resolved that permission be GRANTED.
14826 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Erection of Medical Centre with attached services, including car parks, external works and landscaping and formation of access to Mantle Street, land to south and west of 112B Mantle Street, (Part of Trinity Farm), Wellington (Revised proposal) (43/2008/091). The council received one letter of objection from Mr Orszag-Land of Mantle Street, on the grounds of loss of parking, increase disruption, noise and pollution and concerned about the effect on local wildlife.
Mr Hamer explained the proposal was for a slightly smaller footprint on the site to the previous application which had been given permission so the planning department were likely to approve it. However councillors objected to the proposal because they felt it was the wrong site for the medical centre. Councillor J Govier also had concerns about the effect it would have on the neighbouring property and recommended refusal.
Recommended that permission be REFUSED by 2 votes with none against. There were 12 abstentions.
(b) Erection of bungalow on land adjacent to 27 Ashford Road, Wellington, (43/2008/104).
Recommended that permission be granted.
(c) Application to fell and replace one cherry tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 2007 at The Old Vicarage, Wellington (TD1022)(43/2008/073)
Recommended that permission be REFUSED unless the tree is diseased or dangerous.
(d) Residential development consisting of 50 Units with associated garages, parking courtyards, roads and footpaths at Cades Farm, Wellington as amended by plans (43/2008/068). This application was for approval of reserved matters following the grant of outline planning permission. Access was agreed at outline stage, assessment is required in respect of appearance, landscaping, layout and scale.
Recommended that permission be GRANTED
(e) Demolition of garages and outline application for the erection of residential units and associated garages at land adjacent to Oak Villa, 1 Northside, Rockwell Green, Wellington (43/2008/098)
Recommended that permission be GRANTED if Somerset Highways have no objections.
THE MEETING CLOSED AT 7.12PM
Wellington Town Council meeting September 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 1 September 2008 at 7.20pm (due to the over-running of the planning meeting)
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed, J Clark, J Govier, A Govier, D Mitton, R Henley, N Wilson, J Lloyd, V Stock-Williams, G Copley, G Goodwin, R Bowrah, S Walters
J Thorne (Assistant Town Clerk) and C Green (Assistant to the town clerk)
There were 6 members of the public present.
14827 APOLOGIES
Councillor C Hindley because he was on holiday.
14828 MINUTES
The minutes of the meetings of the council held on 7 July 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor with the following amendment that Cllr D Mitton was present at the August planning meeting.
14829 WELLINGTON RESTORATIVE JUSTICE SCHEME PRESENTATION
Restorative Justice coordinator Rowena Stratford gave a presentation to the council about the Wellington Restorative Justice Scheme. She explained that after 8 months into the project and the scheme was now up and running. The panel had been set up and it dealt with cases of anti-social behaviour and low level crime to bring together offenders and victims and find positive solutions to crime. There were currently 15 volunteers for the panel who were now trained and had dealt with their first cases which included thefts, anti-social behaviour, neighbourhood dispute, criminal damage. Rowena explained that in many cases the parents of young offenders were involved in the process which often had the strongest affect on the offender when they realised how it had affected their parents. Sgt Stuart Bell praised the scheme and explained it fulfilled a gap in the criminal justice system for those offenders which the police did not want to take through the criminal justice system. Restorative justice schemes had proved to be a great success as the re-offending rate was very low. He felt it was also important the local community also saw offenders taking responsibility for their actions. The mayor thanked Rowena for her hard work and praised the success of the scheme.
14830 TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had attended a number of events including an ‘armchair travel’ session at Lodge Close which enabled residents to share their memories and experiences, Wellington Sports Federation’s Summer Spectacular at the rugby club and a health living walk around Wellington Park organised by WHERE. He also represented the town council at the funeral of Jack Shires and attended Wellington Flower Show and Nynehead Village fete and barbeque.
14831 POLICE REPORT
Councillors received details of the latest crime figures for the area. Sgt Bell explained the figures were up by one compared to the previous month but they had a successful month in arresting and charging offenders. He also praised a member of the public who had detained two young offenders aged 12 and 14 and explained the 14 year old had been charged with 6 offences of criminal damage and the 12 year old was wanted in connection with a large number of incidents of 15 thefts from shops and 15 thefts from motor vehicles. Two 14 year olds were also on bail following a series of offences of criminal damage, and thefts from motor vehicles and shops. A 17 year old has been remanded in custody for 5 thefts from shops and 1 non dwelling burglary. There had been reports of a large spate of crime which took place in the centre of Wellington recently including two women who had a scuffle and a number of thefts from motor vehicles however Sgt Bell said it was exaggerated and was linked to a group of youngsters which they were aware of. He also pointed out that many of these vehicles were unsecured. A disco had been arranged for youngsters on Friday September 5.
Resolved the council write to the lady who had apprehended the offenders praising her for her action.
14832 PUBLIC PARTICIPATION TIME
(a) The chairman of the Friends of Wellington Park Pauline Sturgess informed councillors the park had been the victim of a considerable amount of vandalism this year but despite this and the awful weather it had been another successful year for the summer entertainment in the park. However the weather had taken its toll on the gazebos and new ones would have to be bought. The programme for next year was being planned and events for the winter had been planned including one on November 22. There were now over 140 members of the park and it was hoped a parks forum would be established shortly to exchange advice etc with people from other park groups.
(b) Mrs Isabel Ward from Wellington in Bloom said there had been a lot of vandalism in the town centre and it had been a very difficult summer for the displays. The South West in Bloom presentation was to be held on 18th September in Plymouth when they would find out if they had been successful. Many of the points in the competition were awarded on community involvement. The presentation for local competitors was to be held in the Methodist church on October 10 and councillors were invited to attend. On October 25 there would be an art auction to raise funds and councillors were invited to join the event where there would be cheese and wine.
14833 GRANT APPLICATION: COURT FIELDS COMMUNITY SCHOOL
An application for a grant of £600 had been received from Court Fields Community School for providing workshops in relation to exposure to drugs or misuse of substances.
Resolved that the grant for £600 be paid either directly to the school or youth centre on condition it would be a one-off payment.
14834 PLANNING APPLICATION AT 49 HIGH STREET, WELLINGTON
Further to minutes 14676 (April 2008 meeting) and 14444 (September 2007 meeting) a letter was received from Mr and Mrs Sumner thanking the council for its support in their appeal against a refusal of planning permission for the installation of solar heating panels. Councillors sympathised with the couple and agreed that something needed to be done to change the current policies at Taunton Deane BC to encourage more environmentally friendly proposals.
Resolved to write a letter to Taunton Deane to find out what can be done to change the existing planning policies in order to support more environmentally friendly proposals.
14835 UPDATE ON THE WELLINGTON COMMUNITY WOODLAND PROJECT
A report was received from tree warden Colette Hayter updating the council about the plans for a Wellington Community Woodland with details on how people could get involved.
Resolved the report be noted.
14836 TAUNTON DEANE STANDARDS COMMITTEE
A letter was received from TDBC parish liaison officer David Greig inviting nominations to serve as a parish representative on the Taunton Deane Standards Committee.
Resolved that Councillor Mitton become the council’s representative.
14837 WELLINGTON AND DISTRICT HEALTHY LIVING CENTRE TRUST
A letter was received from the Wellington and District Healthy Living Centre Trust explaining that it will no longer be able to arrange and deliver a programme of activities. It was explained the trust were unable to deliver these activities due to the restrictions imposed on them for the agreement for the lottery grant. Councillors expressed their disappointment about this and hoped other groups might be able to take on some of the activities.
Resolved to contact the trust about the situation and find out if there are other groups in the town who are able to continue with the activities.
14838 VISION FOR WELLINGTON LAUNCH
The council received an invitation from the Wellington Market and Coastal Towns Initiative for the Vision for Wellington Launch on Thursday September 18 at either 2pm or 7pm at Wellington Rugby Club.
Resolved the invitation be noted.
14839 COMMUNITY PARTNERSHIP MEETINGS
A letter was received from Taunton Deane Local Strategic Partnership giving details about the next round of Community Partnership meetings.
Resolved the information be noted.
14840 WELLINGTON FOOD TOWN FESTIVAL COMMITTEE
A letter was received from Wellington Food Town Festival Committee asking for a representative from the town council to be appointed to the committee.
Resolved that Councillor J Clark be appointed.
14841 SOMERSET ASSOCIATION OF LOCAL COUNCILS AGM
Notice was given of the SALC annual meeting to be held on Saturday September 27 at 10.30am at Woolavington Village Hall. Councillor Mitton said he would be attending.
14842 WELLINGTON 1100
A report was received from Councillor Mitton about marking the long history of Wellington. He explained the history of Wellington dated back about 1100 years but nothing seemed to have been done to celebrate the town’s long history and felt something ought to be done perhaps with some sort of civic event next year. Councillors praised the idea and felt some research about this could be done so they could look at the matter in more detail.
Resolved to bring this matter back to a future meeting to discuss in more detail.
14843 ENVIRONMENT COMMITTEE
The minutes of a meeting of the Environment Committee held on 12 August 2008 were submitted for consideration. The committee considered the existing dog warden service, the town guide for 2010, land at Winsbeer, and flower beds in the town.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14844 ALLOTMENTS COMMITTEE
Councillor Bowrah declared a prejudicial interest as an allotment holder and stated he would not vote on this item.
The minutes of a meeting of the Allotments Committee held on 14 August 2008 were submitted. The Committee had given consideration to the inspection of plots, a fence and gate at the site, and the informal meeting of the tenants.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14845 STAFFING AND TRAINING COMMITTEE
The minutes of a meeting of the Staffing and Training Committee held on 18 August 2008 were submitted. The Committee had considered options regarding maternity leave, pay and conditions of the town clerk and assistant clerk, member development strategy, and training for members.
Resolved that the minutes of the meeting be noted, the action taken confirmed and the recommendations contained therein be agreed.
14846 CHRISTMAS LIGHTS WORKING PARTY
The minutes of a meeting of the Christmas Lights Working Party held on 21 August 2008 were submitted. The working party had looked at arrangements for the switching on of the Christmas lights for this year.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed and to write to all junior schools in Wellington about their thoughts for having a combined school choir for next year’s Christmas Lights switch on.
14847 WELLINGTON ECONOMIC PARTNERSHIP
Councillors considered the appointment of a representative to the Wellington Economic Partnership. The assistant clerk also informed the council there had been no minutes or reports received from WEP since the withdrawal of council officers from the partnership earlier in the year. However Councillor Mitton said he had sent a report to the office and he agreed to re-send it. He also informed members the next meeting was due to take place on 22 September.
Resolved that councillors would consider the appointment and notify the clerk if they wished to be considered for the position.
14848 EMERGENCY COMMITTEE
The council was informed that a meeting of the emergency committee had been arranged to take place on Tuesday September 9 at 2.30pm to discuss the town council’s emergency role with civil contingency officers from Taunton Deane and Somerset County Council.
Resolved that information be noted.
14849. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Conversion of existing garage into study/lobby and erection of single lean-to garage, 26 Oakfield Park, Wellington (43/2008/082)
(b) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075)
(c) Application to carry out management works to one Wellingtonia tree included in the Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington (TD295)
(d) Erection of replacement single storey extension to south elevation at 8 High Path, Wellington (43/2008/089)
(e) Re-slating of roof (with Cambourne Slates) and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088LB)
PERMISSION REFUSED for the following application:
(a) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking, 36 High Street, Wellington (43/2008/056)
14820. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 31 July was £183, 225.36 and the expenditure for the same period was £195,566.54.
Resolved the report regarding Payments and Receipts be noted and approved.
14821 ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) HM Revenues and Customs for Income Tax and National Insurance in June and July - £1,811.36
(b) Deane DLO for relocation of CCTV camera - £137.89
(c) CPRE membership - £28
(d) Sage (UK) Ltd for payroll system - £250.63
(e) Konica Minolta Photocopier - £135.42
(f) Deane DLO for installing lights in office - £162.15
(g) Deane DLO for painting street furniture - £446. 50
(h)Taunton Deane Community Transport for concessionary journeys to MPH - £153.00
(i) Wadham Fencing for installation of 1 no pair of 1.8 metre wide steel entrance gate with post and fittings - £998.75
(j) Hinewood Cleaning for cleaning of office windows and bus shelters - £64.00
(k) Acanthus Press for printing Council Newsletter - £348
(l) BT for rental and calls on FAX machine £56.63
(m) Wellington URC £90 for hire of hall in June, July, and August.
The meeting closed at 8.25p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J Reed, J Clark, J Govier, A Govier, D Mitton, R Henley, N Wilson, J Lloyd, V Stock-Williams, G Copley, G Goodwin, R Bowrah, S Walters
J Thorne (Assistant Town Clerk) and C Green (Assistant to the town clerk)
There were 6 members of the public present.
14827 APOLOGIES
Councillor C Hindley because he was on holiday.
14828 MINUTES
The minutes of the meetings of the council held on 7 July 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor with the following amendment that Cllr D Mitton was present at the August planning meeting.
14829 WELLINGTON RESTORATIVE JUSTICE SCHEME PRESENTATION
Restorative Justice coordinator Rowena Stratford gave a presentation to the council about the Wellington Restorative Justice Scheme. She explained that after 8 months into the project and the scheme was now up and running. The panel had been set up and it dealt with cases of anti-social behaviour and low level crime to bring together offenders and victims and find positive solutions to crime. There were currently 15 volunteers for the panel who were now trained and had dealt with their first cases which included thefts, anti-social behaviour, neighbourhood dispute, criminal damage. Rowena explained that in many cases the parents of young offenders were involved in the process which often had the strongest affect on the offender when they realised how it had affected their parents. Sgt Stuart Bell praised the scheme and explained it fulfilled a gap in the criminal justice system for those offenders which the police did not want to take through the criminal justice system. Restorative justice schemes had proved to be a great success as the re-offending rate was very low. He felt it was also important the local community also saw offenders taking responsibility for their actions. The mayor thanked Rowena for her hard work and praised the success of the scheme.
14830 TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had attended a number of events including an ‘armchair travel’ session at Lodge Close which enabled residents to share their memories and experiences, Wellington Sports Federation’s Summer Spectacular at the rugby club and a health living walk around Wellington Park organised by WHERE. He also represented the town council at the funeral of Jack Shires and attended Wellington Flower Show and Nynehead Village fete and barbeque.
14831 POLICE REPORT
Councillors received details of the latest crime figures for the area. Sgt Bell explained the figures were up by one compared to the previous month but they had a successful month in arresting and charging offenders. He also praised a member of the public who had detained two young offenders aged 12 and 14 and explained the 14 year old had been charged with 6 offences of criminal damage and the 12 year old was wanted in connection with a large number of incidents of 15 thefts from shops and 15 thefts from motor vehicles. Two 14 year olds were also on bail following a series of offences of criminal damage, and thefts from motor vehicles and shops. A 17 year old has been remanded in custody for 5 thefts from shops and 1 non dwelling burglary. There had been reports of a large spate of crime which took place in the centre of Wellington recently including two women who had a scuffle and a number of thefts from motor vehicles however Sgt Bell said it was exaggerated and was linked to a group of youngsters which they were aware of. He also pointed out that many of these vehicles were unsecured. A disco had been arranged for youngsters on Friday September 5.
Resolved the council write to the lady who had apprehended the offenders praising her for her action.
14832 PUBLIC PARTICIPATION TIME
(a) The chairman of the Friends of Wellington Park Pauline Sturgess informed councillors the park had been the victim of a considerable amount of vandalism this year but despite this and the awful weather it had been another successful year for the summer entertainment in the park. However the weather had taken its toll on the gazebos and new ones would have to be bought. The programme for next year was being planned and events for the winter had been planned including one on November 22. There were now over 140 members of the park and it was hoped a parks forum would be established shortly to exchange advice etc with people from other park groups.
(b) Mrs Isabel Ward from Wellington in Bloom said there had been a lot of vandalism in the town centre and it had been a very difficult summer for the displays. The South West in Bloom presentation was to be held on 18th September in Plymouth when they would find out if they had been successful. Many of the points in the competition were awarded on community involvement. The presentation for local competitors was to be held in the Methodist church on October 10 and councillors were invited to attend. On October 25 there would be an art auction to raise funds and councillors were invited to join the event where there would be cheese and wine.
14833 GRANT APPLICATION: COURT FIELDS COMMUNITY SCHOOL
An application for a grant of £600 had been received from Court Fields Community School for providing workshops in relation to exposure to drugs or misuse of substances.
Resolved that the grant for £600 be paid either directly to the school or youth centre on condition it would be a one-off payment.
14834 PLANNING APPLICATION AT 49 HIGH STREET, WELLINGTON
Further to minutes 14676 (April 2008 meeting) and 14444 (September 2007 meeting) a letter was received from Mr and Mrs Sumner thanking the council for its support in their appeal against a refusal of planning permission for the installation of solar heating panels. Councillors sympathised with the couple and agreed that something needed to be done to change the current policies at Taunton Deane BC to encourage more environmentally friendly proposals.
Resolved to write a letter to Taunton Deane to find out what can be done to change the existing planning policies in order to support more environmentally friendly proposals.
14835 UPDATE ON THE WELLINGTON COMMUNITY WOODLAND PROJECT
A report was received from tree warden Colette Hayter updating the council about the plans for a Wellington Community Woodland with details on how people could get involved.
Resolved the report be noted.
14836 TAUNTON DEANE STANDARDS COMMITTEE
A letter was received from TDBC parish liaison officer David Greig inviting nominations to serve as a parish representative on the Taunton Deane Standards Committee.
Resolved that Councillor Mitton become the council’s representative.
14837 WELLINGTON AND DISTRICT HEALTHY LIVING CENTRE TRUST
A letter was received from the Wellington and District Healthy Living Centre Trust explaining that it will no longer be able to arrange and deliver a programme of activities. It was explained the trust were unable to deliver these activities due to the restrictions imposed on them for the agreement for the lottery grant. Councillors expressed their disappointment about this and hoped other groups might be able to take on some of the activities.
Resolved to contact the trust about the situation and find out if there are other groups in the town who are able to continue with the activities.
14838 VISION FOR WELLINGTON LAUNCH
The council received an invitation from the Wellington Market and Coastal Towns Initiative for the Vision for Wellington Launch on Thursday September 18 at either 2pm or 7pm at Wellington Rugby Club.
Resolved the invitation be noted.
14839 COMMUNITY PARTNERSHIP MEETINGS
A letter was received from Taunton Deane Local Strategic Partnership giving details about the next round of Community Partnership meetings.
Resolved the information be noted.
14840 WELLINGTON FOOD TOWN FESTIVAL COMMITTEE
A letter was received from Wellington Food Town Festival Committee asking for a representative from the town council to be appointed to the committee.
Resolved that Councillor J Clark be appointed.
14841 SOMERSET ASSOCIATION OF LOCAL COUNCILS AGM
Notice was given of the SALC annual meeting to be held on Saturday September 27 at 10.30am at Woolavington Village Hall. Councillor Mitton said he would be attending.
14842 WELLINGTON 1100
A report was received from Councillor Mitton about marking the long history of Wellington. He explained the history of Wellington dated back about 1100 years but nothing seemed to have been done to celebrate the town’s long history and felt something ought to be done perhaps with some sort of civic event next year. Councillors praised the idea and felt some research about this could be done so they could look at the matter in more detail.
Resolved to bring this matter back to a future meeting to discuss in more detail.
14843 ENVIRONMENT COMMITTEE
The minutes of a meeting of the Environment Committee held on 12 August 2008 were submitted for consideration. The committee considered the existing dog warden service, the town guide for 2010, land at Winsbeer, and flower beds in the town.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14844 ALLOTMENTS COMMITTEE
Councillor Bowrah declared a prejudicial interest as an allotment holder and stated he would not vote on this item.
The minutes of a meeting of the Allotments Committee held on 14 August 2008 were submitted. The Committee had given consideration to the inspection of plots, a fence and gate at the site, and the informal meeting of the tenants.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14845 STAFFING AND TRAINING COMMITTEE
The minutes of a meeting of the Staffing and Training Committee held on 18 August 2008 were submitted. The Committee had considered options regarding maternity leave, pay and conditions of the town clerk and assistant clerk, member development strategy, and training for members.
Resolved that the minutes of the meeting be noted, the action taken confirmed and the recommendations contained therein be agreed.
14846 CHRISTMAS LIGHTS WORKING PARTY
The minutes of a meeting of the Christmas Lights Working Party held on 21 August 2008 were submitted. The working party had looked at arrangements for the switching on of the Christmas lights for this year.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed and to write to all junior schools in Wellington about their thoughts for having a combined school choir for next year’s Christmas Lights switch on.
14847 WELLINGTON ECONOMIC PARTNERSHIP
Councillors considered the appointment of a representative to the Wellington Economic Partnership. The assistant clerk also informed the council there had been no minutes or reports received from WEP since the withdrawal of council officers from the partnership earlier in the year. However Councillor Mitton said he had sent a report to the office and he agreed to re-send it. He also informed members the next meeting was due to take place on 22 September.
Resolved that councillors would consider the appointment and notify the clerk if they wished to be considered for the position.
14848 EMERGENCY COMMITTEE
The council was informed that a meeting of the emergency committee had been arranged to take place on Tuesday September 9 at 2.30pm to discuss the town council’s emergency role with civil contingency officers from Taunton Deane and Somerset County Council.
Resolved that information be noted.
14849. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Conversion of existing garage into study/lobby and erection of single lean-to garage, 26 Oakfield Park, Wellington (43/2008/082)
(b) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075)
(c) Application to carry out management works to one Wellingtonia tree included in the Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington (TD295)
(d) Erection of replacement single storey extension to south elevation at 8 High Path, Wellington (43/2008/089)
(e) Re-slating of roof (with Cambourne Slates) and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088LB)
PERMISSION REFUSED for the following application:
(a) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking, 36 High Street, Wellington (43/2008/056)
14820. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 31 July was £183, 225.36 and the expenditure for the same period was £195,566.54.
Resolved the report regarding Payments and Receipts be noted and approved.
14821 ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) HM Revenues and Customs for Income Tax and National Insurance in June and July - £1,811.36
(b) Deane DLO for relocation of CCTV camera - £137.89
(c) CPRE membership - £28
(d) Sage (UK) Ltd for payroll system - £250.63
(e) Konica Minolta Photocopier - £135.42
(f) Deane DLO for installing lights in office - £162.15
(g) Deane DLO for painting street furniture - £446. 50
(h)Taunton Deane Community Transport for concessionary journeys to MPH - £153.00
(i) Wadham Fencing for installation of 1 no pair of 1.8 metre wide steel entrance gate with post and fittings - £998.75
(j) Hinewood Cleaning for cleaning of office windows and bus shelters - £64.00
(k) Acanthus Press for printing Council Newsletter - £348
(l) BT for rental and calls on FAX machine £56.63
(m) Wellington URC £90 for hire of hall in June, July, and August.
The meeting closed at 8.25p.m.
Monday, 25 August 2008
Wellington Town Council minutes August 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 4 August 2008 at 7.00pm.
PRESENT: Councillor P Critchard (Mayor),
Councillors J. Clark, G. Copley, K C Hindley, J Lloyd, D Mitton, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 4 members of the public present.
14796. APOLOGIES
Councillors R Bowrah, G. Goodwin, A Govier, J Govier R. Henley and N. Wilson
14797. MINUTES
The minutes of the meetings of the Council held on 7 July 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14798. TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had attended a number of events including a concert given by the New Horizon Singers in Taunton where the guest soloist had been a young Wellington resident. He had also attended the presentation of prizes at Court Fields School and a fete at Linden House. Unfortunately he had suffered a bout of ill health during the past month and he thanked the Deputy Mayor Councillor Janet Reed, for deputising for him on a number of occasions.
14799. POLICE REPORT
John Swayne, PCSO Support Officer submitted details of the latest crime figures for the area. Criminal damage to motor vehicles had shown an increase although decreases had been seen in assaults and criminal damage to property. Overall, the crime figures had remained fairly stable.
The drive to increase the number of Special Constables in the area had been successful.
14800. PUBLIC PARTICIPATION TIME
(a) Mrs Diana Land drew attention to problems being caused by the lack of a deflector on the Belisha Beacon in North Street.
Resolved that the Highway Authority be informed of the problem.
(b) Mrs Isabel Ward thanked the Town Council for its support during the Britain in Bloom competition. She also drew attention to the success achieved at Wellington Park where Green Flag status had been retained for the sixth successive year.
Resolved that the Friends of Wellington Park be congratulated on once again achieving Green Flag status.
14801. GRANT APPLICATION: WELLINGTON SPORTS FEDERATION
An application for a grant of £400 had been received from the Wellington Sports Federation to pay for insurance cover for its Sports Spectacular to be held on 25 August 2008.
Unfortunately the application had not been submitted in accordance with the Council’s grants policy. Insufficient information had been provided and therefore the Council were unable to make a judgement on the application.
Resolved that the Town Clerk, in consultation with the Mayor, be authorised to deal with the application subject to satisfactory additional information being provided by the Sports Federation.
14802. GRANT APPLICATION: WELLINGTON CARNIVAL COMMITTEE
An application for grant of £800 had been received from the Wellington Carnival Committee as a contribution to providing barriers and signs for the 2008 Carnival.
Resolved that a grant of £800 be made.
(Councillor P Critchard declared a personal interest in this application as Vice Chairman of the Wellington Carnival Committee)
14803. TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Further to Minute 14755 (2 June 2008) submitted a note of a meeting between Councillors Jackie Govier and Vivienne Stock-Williams and Liz Fothergill of the CAB regarding the possible provision of an enhanced service in Wellington. Although there was a desire to enhance the service, there were a number of logistical, security and funding problems which prevented any additional service being provided at the present.
Resolved that the report be noted.
14804. DOG WARDEN SERVICE IN WELLINGTON
With reference to Minute 14680 (7 April 2008) it was reported that the Environmental Health Section at Taunton Deane Borough Council had submitted further information regarding the possible provision of an increased Dog Warden service in the town.
SDK, the Dog Warden contractors, had confirmed that any additional time would cost £35 per hour. In addition, the Town Council would be required to undertake day to day administration of the additional hours, monitoring of the contract, invoicing and negotiating with the company if and when problems arose. The Council were disappointed at the outcome of these negotiations and suggested that further consideration be given by the Environment Committee.
A letter was also submitted from the Wellington Action Group for Dogs drawing attention to the results of a survey they had undertaken which highlighted the worst areas in the town for dog fouling.
Resolved that
(a) the possible provision of an increased Dog Warden service be referred to the Environment Committee for further consideration and a representative of the Environmental Health Section be invited to attend;
(b) the Wellington Action Group for Dogs be thanked for the valuable work they were carrying out in this area.
14805 THINKING BIG FOR WELLINGTON.
Further to Minute 14773 (2 June 2008) the Town Clerk reported that he had contacted the Cooperative Society to enquire about its future plans for the existing Coop supermarket in Wellington. A reply had now been received which indicated that it was too early to formulate any plans for this building but that it would welcome the views and aspirations of the Council in relation to its future use.
In view of recent developments regarding the establishment of a new Medical Centre in Wellington it was felt that the Centre should be given the opportunity to take part in any further discussions should they wish.
Resolved that the Health Centre be asked if they would be interested in being involved in any further discussions with the Coop regarding the future use of the building.
14806 YOUTH COUNCIL
With reference to Minute 14785 (7 July 2008) a report was submitted which explained the advantages and disadvantages involved in setting up a local Youth Council. The report drew attention to the methods involved in operating such a Council and gave examples of where they had operated successfully.
Resolved that the local schools, colleges and youth organisations be contacted to ascertain what potential there might be for forming a Youth Council.
14807 WELLINGTON SCOUT GROUP
Submitted an email from Steve Altria, Group Scout Leader 1st Wellington Scout Group which updated the Council following the award of a grant made in March 2007.
Resolved that the information be noted
14808 FREE TRAINING FOR VOLUNTARY AND COMMUNITY ORGANISATIONS
Details were submitted of a number of free training events which were being organised through the Community Council for Somerset. The events would cover a variety of topics which were related to the organisation and running of voluntary and community organisations.
Resolved that any councillor interested in attending any of the courses inform the Town Clerk who would take the necessary action.
14809 TREE PRESERVATION ORDER, SHUTE ROW, WELLINGTON
Reported that a Tree Preservation Order had been made on an ash tree in the front garden at 1 Shute Row, Wellington.
Resolved that the TPO be noted.
14810 TEMPORARY ROAD CLOSURE, EXETER ROAD AND MANTLE STREET, WELLINGTON
Notification had been received from the Highway Authority that Exeter Road and Mantle Street would be closed for 3 days starting from 18 August 2008. This was to enable resurfacing work to be undertaken. It was hop-ed that the Highway Authority would take the opportunity to re-seat a drain at the junction with Trinity Close.
Resolved that the information be noted.
14811 FOOTPATHS COMMITTEE
The minutes of a meeting of the Footpaths Committee held on 1 July 2008 were submitted for consideration. Although the Committee had taken action to ensure the proper maintenance of a number of footpaths it was felt that it required further information on the division of responsibilities regarding footpath matters.
Resolved that
(a) the terms of reference set out in the minutes be adopted;
(b) the County Footpaths Officer be requested to provide further information regarding responsibilities for footpath matters.
14812 ALLOTMENTS COMMITTEE
The minutes of a meeting of the Allotments Committee held on 9 July 2008 were submitted. The Committee had given consideration to the provision of fencing and gates, the clearing of footpaths and hedges and had undertaken a full inspection of all plots. The “new” 2008 contract would be sent to all tenants. The re-numbering of plots was to be considered and the policy regarding the allocation of plots was adjusted. Details had been received of an informal meeting of allotment tenants.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14813 COMMUNITY SAFETY COMMITTEE
The minutes of a meeting of the Community Safety Committee held on 17 July 2008 were submitted. The Committee had considered options for connecting to the CCTV camera and felt that the current connection should be renewed. One of the CCTV cameras had now been re-located to Rockwell Green. Discussion had also taken place regarding the availability of external funding, the outstanding grant application from Radiowatch, security issues at Court Fields School and progress with the Resorative Justice scheme.
Resolved that the minutes of the meeting be noted, the action taken confirmed and the recommendations contained therein be agreed
14814 WELLINGTON ECONOMIC PARTNERSHIP
Councillor Mitton reported upon a meeting of the Partnership held on 28 July 2008. The WEP also encompassed the activities of the MCTI and the Food Town. It was reported that Taunton Deane Borough Council would be providing £10,000 to fund a number of projects.
It was also felt that information in the Vision for Wellington could form the basis of the Town Council’s Parish Plan and that this should form the basis of a future agenda item for the Council.
The Local Action for Rural Communities bid for rural funding had been successful and it was hoped that some of the funds would be used for local initiatives.
The Partnership had considered a report on the recent Food Town event. As a result it would be preparing a Business Plan for next year’s Food Festival. It had been felt that a separate committee should be formed to undertake this event although the overall concept of the Food Town would remain part of the Economic Partnership.
Resolved that the report be noted.
14815 WELLINGTON TWINNING ASSOCIATION
Councillor Copley reported upon recent activities of the Twinning Association. A party of visitors from Torres Vedros had recently visited the town and a group of 19 scouts had gone to Portugal.
45 German children would be taking part in a visit at the beginning of September.
Resolved that the report be noted.
14816. SWITCHING ON OF CHRISTMAS LIGHTS 2008
Consideration was given to the arrangements for the switching on of the Christmas Lights for 2008. A number of suggestions were discussed for the event which would take place on 28 November 2008.
Resolved that a Working Party comprising Councillors Critchard, Copley, Reed and Walters be formed to consider the detailed arrangements for the switching on of the lights.
14817. BMX TRACK
Councillor Mitton reported that although an alternative use had now been planned for the existing BMX track, Court Fields School had indicated an interest in the provision of both a replacement track and a Risky Play Area. He would keep the Council informed of any further developments.
Resolved that the report be noted.
14818. PROMOTING WELLINGTON TOWN COUNCIL
The Town Mayor (Councillor Critchard) drew attention to the number of events that took place in the town at which he felt the Town Council could be promoted. He felt that more should be done to raise the profile of the Council at such events.
Resolved that the matter be noted.
14819. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Application to fell one poplar tree at Wellington School Playing Fields (adjacent to SwainsLane) (43/2008/054T)
(Note: This decision was taken following a site meeting with Wellington Town Councillors. The conditions imposed include the planting of a replacement tree within two months, amending the TPO to include the new tree and also the
Wellingtonia currently adjacent to the poplar tree)
(b) Reduction in height of existing fence by 300mm, 32 Seymour Street, Wellington (43/2008/059)
(c) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041)
(d) Erection of two storey extension to north west elevation and conservatory to south west elevation 36 Crosslands, Wellington (43/2008/062)
(e) Erection of single storey extension to south elevation at 1 Millstream Gardens, Wellington (43/2008/067)
(f) Erection of two storey extension to rear of 5 Lower Westford, Wellington (43/2008/069)
(g) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064)
(h) Erection of one 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(i) Erection of two storey side extension with the construction of 2 dormer windows at 48 Richards Close, Wellington (43/2008/079)
PERMISSION REFUSED for the following applications:
(a) Erection of a two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066);
(b) Application to fell one ash tree within Wellington Conservation Area at 1 Shute Row, South Street, Wellington (43/2008/084T)
(c) Retention of removal of pier and part removal of wall and erection of lower height wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)
14820. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 June was £328,102.75 and that expenditure for the same period was 384,722.02. It was explained that the sum that was originally in the Council’s Deposit Account had mistakenly been transferred by the Bank to the current account. This therefore showed a much higher balance in the current account than anticipated. The position had since been corrected and would be reflected in next month’s figures.
Resolved that the report regarding Payments and Receipts be noted and approved.
14821. ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00
(k) WCCTV £564 for reconnection of GSM for one year
(l) Wellington Carnival Committee – grant previously approved - £800.
The meeting closed at 8.22p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J. Clark, G. Copley, K C Hindley, J Lloyd, D Mitton, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 4 members of the public present.
14796. APOLOGIES
Councillors R Bowrah, G. Goodwin, A Govier, J Govier R. Henley and N. Wilson
14797. MINUTES
The minutes of the meetings of the Council held on 7 July 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14798. TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had attended a number of events including a concert given by the New Horizon Singers in Taunton where the guest soloist had been a young Wellington resident. He had also attended the presentation of prizes at Court Fields School and a fete at Linden House. Unfortunately he had suffered a bout of ill health during the past month and he thanked the Deputy Mayor Councillor Janet Reed, for deputising for him on a number of occasions.
14799. POLICE REPORT
John Swayne, PCSO Support Officer submitted details of the latest crime figures for the area. Criminal damage to motor vehicles had shown an increase although decreases had been seen in assaults and criminal damage to property. Overall, the crime figures had remained fairly stable.
The drive to increase the number of Special Constables in the area had been successful.
14800. PUBLIC PARTICIPATION TIME
(a) Mrs Diana Land drew attention to problems being caused by the lack of a deflector on the Belisha Beacon in North Street.
Resolved that the Highway Authority be informed of the problem.
(b) Mrs Isabel Ward thanked the Town Council for its support during the Britain in Bloom competition. She also drew attention to the success achieved at Wellington Park where Green Flag status had been retained for the sixth successive year.
Resolved that the Friends of Wellington Park be congratulated on once again achieving Green Flag status.
14801. GRANT APPLICATION: WELLINGTON SPORTS FEDERATION
An application for a grant of £400 had been received from the Wellington Sports Federation to pay for insurance cover for its Sports Spectacular to be held on 25 August 2008.
Unfortunately the application had not been submitted in accordance with the Council’s grants policy. Insufficient information had been provided and therefore the Council were unable to make a judgement on the application.
Resolved that the Town Clerk, in consultation with the Mayor, be authorised to deal with the application subject to satisfactory additional information being provided by the Sports Federation.
14802. GRANT APPLICATION: WELLINGTON CARNIVAL COMMITTEE
An application for grant of £800 had been received from the Wellington Carnival Committee as a contribution to providing barriers and signs for the 2008 Carnival.
Resolved that a grant of £800 be made.
(Councillor P Critchard declared a personal interest in this application as Vice Chairman of the Wellington Carnival Committee)
14803. TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Further to Minute 14755 (2 June 2008) submitted a note of a meeting between Councillors Jackie Govier and Vivienne Stock-Williams and Liz Fothergill of the CAB regarding the possible provision of an enhanced service in Wellington. Although there was a desire to enhance the service, there were a number of logistical, security and funding problems which prevented any additional service being provided at the present.
Resolved that the report be noted.
14804. DOG WARDEN SERVICE IN WELLINGTON
With reference to Minute 14680 (7 April 2008) it was reported that the Environmental Health Section at Taunton Deane Borough Council had submitted further information regarding the possible provision of an increased Dog Warden service in the town.
SDK, the Dog Warden contractors, had confirmed that any additional time would cost £35 per hour. In addition, the Town Council would be required to undertake day to day administration of the additional hours, monitoring of the contract, invoicing and negotiating with the company if and when problems arose. The Council were disappointed at the outcome of these negotiations and suggested that further consideration be given by the Environment Committee.
A letter was also submitted from the Wellington Action Group for Dogs drawing attention to the results of a survey they had undertaken which highlighted the worst areas in the town for dog fouling.
Resolved that
(a) the possible provision of an increased Dog Warden service be referred to the Environment Committee for further consideration and a representative of the Environmental Health Section be invited to attend;
(b) the Wellington Action Group for Dogs be thanked for the valuable work they were carrying out in this area.
14805 THINKING BIG FOR WELLINGTON.
Further to Minute 14773 (2 June 2008) the Town Clerk reported that he had contacted the Cooperative Society to enquire about its future plans for the existing Coop supermarket in Wellington. A reply had now been received which indicated that it was too early to formulate any plans for this building but that it would welcome the views and aspirations of the Council in relation to its future use.
In view of recent developments regarding the establishment of a new Medical Centre in Wellington it was felt that the Centre should be given the opportunity to take part in any further discussions should they wish.
Resolved that the Health Centre be asked if they would be interested in being involved in any further discussions with the Coop regarding the future use of the building.
14806 YOUTH COUNCIL
With reference to Minute 14785 (7 July 2008) a report was submitted which explained the advantages and disadvantages involved in setting up a local Youth Council. The report drew attention to the methods involved in operating such a Council and gave examples of where they had operated successfully.
Resolved that the local schools, colleges and youth organisations be contacted to ascertain what potential there might be for forming a Youth Council.
14807 WELLINGTON SCOUT GROUP
Submitted an email from Steve Altria, Group Scout Leader 1st Wellington Scout Group which updated the Council following the award of a grant made in March 2007.
Resolved that the information be noted
14808 FREE TRAINING FOR VOLUNTARY AND COMMUNITY ORGANISATIONS
Details were submitted of a number of free training events which were being organised through the Community Council for Somerset. The events would cover a variety of topics which were related to the organisation and running of voluntary and community organisations.
Resolved that any councillor interested in attending any of the courses inform the Town Clerk who would take the necessary action.
14809 TREE PRESERVATION ORDER, SHUTE ROW, WELLINGTON
Reported that a Tree Preservation Order had been made on an ash tree in the front garden at 1 Shute Row, Wellington.
Resolved that the TPO be noted.
14810 TEMPORARY ROAD CLOSURE, EXETER ROAD AND MANTLE STREET, WELLINGTON
Notification had been received from the Highway Authority that Exeter Road and Mantle Street would be closed for 3 days starting from 18 August 2008. This was to enable resurfacing work to be undertaken. It was hop-ed that the Highway Authority would take the opportunity to re-seat a drain at the junction with Trinity Close.
Resolved that the information be noted.
14811 FOOTPATHS COMMITTEE
The minutes of a meeting of the Footpaths Committee held on 1 July 2008 were submitted for consideration. Although the Committee had taken action to ensure the proper maintenance of a number of footpaths it was felt that it required further information on the division of responsibilities regarding footpath matters.
Resolved that
(a) the terms of reference set out in the minutes be adopted;
(b) the County Footpaths Officer be requested to provide further information regarding responsibilities for footpath matters.
14812 ALLOTMENTS COMMITTEE
The minutes of a meeting of the Allotments Committee held on 9 July 2008 were submitted. The Committee had given consideration to the provision of fencing and gates, the clearing of footpaths and hedges and had undertaken a full inspection of all plots. The “new” 2008 contract would be sent to all tenants. The re-numbering of plots was to be considered and the policy regarding the allocation of plots was adjusted. Details had been received of an informal meeting of allotment tenants.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14813 COMMUNITY SAFETY COMMITTEE
The minutes of a meeting of the Community Safety Committee held on 17 July 2008 were submitted. The Committee had considered options for connecting to the CCTV camera and felt that the current connection should be renewed. One of the CCTV cameras had now been re-located to Rockwell Green. Discussion had also taken place regarding the availability of external funding, the outstanding grant application from Radiowatch, security issues at Court Fields School and progress with the Resorative Justice scheme.
Resolved that the minutes of the meeting be noted, the action taken confirmed and the recommendations contained therein be agreed
14814 WELLINGTON ECONOMIC PARTNERSHIP
Councillor Mitton reported upon a meeting of the Partnership held on 28 July 2008. The WEP also encompassed the activities of the MCTI and the Food Town. It was reported that Taunton Deane Borough Council would be providing £10,000 to fund a number of projects.
It was also felt that information in the Vision for Wellington could form the basis of the Town Council’s Parish Plan and that this should form the basis of a future agenda item for the Council.
The Local Action for Rural Communities bid for rural funding had been successful and it was hoped that some of the funds would be used for local initiatives.
The Partnership had considered a report on the recent Food Town event. As a result it would be preparing a Business Plan for next year’s Food Festival. It had been felt that a separate committee should be formed to undertake this event although the overall concept of the Food Town would remain part of the Economic Partnership.
Resolved that the report be noted.
14815 WELLINGTON TWINNING ASSOCIATION
Councillor Copley reported upon recent activities of the Twinning Association. A party of visitors from Torres Vedros had recently visited the town and a group of 19 scouts had gone to Portugal.
45 German children would be taking part in a visit at the beginning of September.
Resolved that the report be noted.
14816. SWITCHING ON OF CHRISTMAS LIGHTS 2008
Consideration was given to the arrangements for the switching on of the Christmas Lights for 2008. A number of suggestions were discussed for the event which would take place on 28 November 2008.
Resolved that a Working Party comprising Councillors Critchard, Copley, Reed and Walters be formed to consider the detailed arrangements for the switching on of the lights.
14817. BMX TRACK
Councillor Mitton reported that although an alternative use had now been planned for the existing BMX track, Court Fields School had indicated an interest in the provision of both a replacement track and a Risky Play Area. He would keep the Council informed of any further developments.
Resolved that the report be noted.
14818. PROMOTING WELLINGTON TOWN COUNCIL
The Town Mayor (Councillor Critchard) drew attention to the number of events that took place in the town at which he felt the Town Council could be promoted. He felt that more should be done to raise the profile of the Council at such events.
Resolved that the matter be noted.
14819. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Application to fell one poplar tree at Wellington School Playing Fields (adjacent to SwainsLane) (43/2008/054T)
(Note: This decision was taken following a site meeting with Wellington Town Councillors. The conditions imposed include the planting of a replacement tree within two months, amending the TPO to include the new tree and also the
Wellingtonia currently adjacent to the poplar tree)
(b) Reduction in height of existing fence by 300mm, 32 Seymour Street, Wellington (43/2008/059)
(c) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041)
(d) Erection of two storey extension to north west elevation and conservatory to south west elevation 36 Crosslands, Wellington (43/2008/062)
(e) Erection of single storey extension to south elevation at 1 Millstream Gardens, Wellington (43/2008/067)
(f) Erection of two storey extension to rear of 5 Lower Westford, Wellington (43/2008/069)
(g) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064)
(h) Erection of one 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(i) Erection of two storey side extension with the construction of 2 dormer windows at 48 Richards Close, Wellington (43/2008/079)
PERMISSION REFUSED for the following applications:
(a) Erection of a two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066);
(b) Application to fell one ash tree within Wellington Conservation Area at 1 Shute Row, South Street, Wellington (43/2008/084T)
(c) Retention of removal of pier and part removal of wall and erection of lower height wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)
14820. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 June was £328,102.75 and that expenditure for the same period was 384,722.02. It was explained that the sum that was originally in the Council’s Deposit Account had mistakenly been transferred by the Bank to the current account. This therefore showed a much higher balance in the current account than anticipated. The position had since been corrected and would be reflected in next month’s figures.
Resolved that the report regarding Payments and Receipts be noted and approved.
14821. ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00
(k) WCCTV £564 for reconnection of GSM for one year
(l) Wellington Carnival Committee – grant previously approved - £800.
The meeting closed at 8.22p.m.
Wellington Town Council minutes August 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 4 August 2008 at 7.00pm.
PRESENT: Councillor P Critchard (Mayor),
Councillors J. Clark, G. Copley, K C Hindley, J Lloyd, D Mitton, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 4 members of the public present.
14796. APOLOGIES
Councillors R Bowrah, G. Goodwin, A Govier, J Govier R. Henley and N. Wilson
14797. MINUTES
The minutes of the meetings of the Council held on 7 July 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14798. TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had attended a number of events including a concert given by the New Horizon Singers in Taunton where the guest soloist had been a young Wellington resident. He had also attended the presentation of prizes at Court Fields School and a fete at Linden House. Unfortunately he had suffered a bout of ill health during the past month and he thanked the Deputy Mayor Councillor Janet Reed, for deputising for him on a number of occasions.
14799. POLICE REPORT
John Swayne, PCSO Support Officer submitted details of the latest crime figures for the area. Criminal damage to motor vehicles had shown an increase although decreases had been seen in assaults and criminal damage to property. Overall, the crime figures had remained fairly stable.
The drive to increase the number of Special Constables in the area had been successful.
14800. PUBLIC PARTICIPATION TIME
(a) Mrs Diana Land drew attention to problems being caused by the lack of a deflector on the Belisha Beacon in North Street.
Resolved that the Highway Authority be informed of the problem.
(b) Mrs Isabel Ward thanked the Town Council for its support during the Britain in Bloom competition. She also drew attention to the success achieved at Wellington Park where Green Flag status had been retained for the sixth successive year.
Resolved that the Friends of Wellington Park be congratulated on once again achieving Green Flag status.
14801. GRANT APPLICATION: WELLINGTON SPORTS FEDERATION
An application for a grant of £400 had been received from the Wellington Sports Federation to pay for insurance cover for its Sports Spectacular to be held on 25 August 2008.
Unfortunately the application had not been submitted in accordance with the Council’s grants policy. Insufficient information had been provided and therefore the Council were unable to make a judgement on the application.
Resolved that the Town Clerk, in consultation with the Mayor, be authorised to deal with the application subject to satisfactory additional information being provided by the Sports Federation.
14802. GRANT APPLICATION: WELLINGTON CARNIVAL COMMITTEE
An application for grant of £800 had been received from the Wellington Carnival Committee as a contribution to providing barriers and signs for the 2008 Carnival.
Resolved that a grant of £800 be made.
(Councillor P Critchard declared a personal interest in this application as Vice Chairman of the Wellington Carnival Committee)
14803. TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Further to Minute 14755 (2 June 2008) submitted a note of a meeting between Councillors Jackie Govier and Vivienne Stock-Williams and Liz Fothergill of the CAB regarding the possible provision of an enhanced service in Wellington. Although there was a desire to enhance the service, there were a number of logistical, security and funding problems which prevented any additional service being provided at the present.
Resolved that the report be noted.
14804. DOG WARDEN SERVICE IN WELLINGTON
With reference to Minute 14680 (7 April 2008) it was reported that the Environmental Health Section at Taunton Deane Borough Council had submitted further information regarding the possible provision of an increased Dog Warden service in the town.
SDK, the Dog Warden contractors, had confirmed that any additional time would cost £35 per hour. In addition, the Town Council would be required to undertake day to day administration of the additional hours, monitoring of the contract, invoicing and negotiating with the company if and when problems arose. The Council were disappointed at the outcome of these negotiations and suggested that further consideration be given by the Environment Committee.
A letter was also submitted from the Wellington Action Group for Dogs drawing attention to the results of a survey they had undertaken which highlighted the worst areas in the town for dog fouling.
Resolved that
(a) the possible provision of an increased Dog Warden service be referred to the Environment Committee for further consideration and a representative of the Environmental Health Section be invited to attend;
(b) the Wellington Action Group for Dogs be thanked for the valuable work they were carrying out in this area.
14805 THINKING BIG FOR WELLINGTON.
Further to Minute 14773 (2 June 2008) the Town Clerk reported that he had contacted the Cooperative Society to enquire about its future plans for the existing Coop supermarket in Wellington. A reply had now been received which indicated that it was too early to formulate any plans for this building but that it would welcome the views and aspirations of the Council in relation to its future use.
In view of recent developments regarding the establishment of a new Medical Centre in Wellington it was felt that the Centre should be given the opportunity to take part in any further discussions should they wish.
Resolved that the Health Centre be asked if they would be interested in being involved in any further discussions with the Coop regarding the future use of the building.
14806 YOUTH COUNCIL
With reference to Minute 14785 (7 July 2008) a report was submitted which explained the advantages and disadvantages involved in setting up a local Youth Council. The report drew attention to the methods involved in operating such a Council and gave examples of where they had operated successfully.
Resolved that the local schools, colleges and youth organisations be contacted to ascertain what potential there might be for forming a Youth Council.
14807 WELLINGTON SCOUT GROUP
Submitted an email from Steve Altria, Group Scout Leader 1st Wellington Scout Group which updated the Council following the award of a grant made in March 2007.
Resolved that the information be noted
14808 FREE TRAINING FOR VOLUNTARY AND COMMUNITY ORGANISATIONS
Details were submitted of a number of free training events which were being organised through the Community Council for Somerset. The events would cover a variety of topics which were related to the organisation and running of voluntary and community organisations.
Resolved that any councillor interested in attending any of the courses inform the Town Clerk who would take the necessary action.
14809 TREE PRESERVATION ORDER, SHUTE ROW, WELLINGTON
Reported that a Tree Preservation Order had been made on an ash tree in the front garden at 1 Shute Row, Wellington.
Resolved that the TPO be noted.
14810 TEMPORARY ROAD CLOSURE, EXETER ROAD AND MANTLE STREET, WELLINGTON
Notification had been received from the Highway Authority that Exeter Road and Mantle Street would be closed for 3 days starting from 18 August 2008. This was to enable resurfacing work to be undertaken. It was hop-ed that the Highway Authority would take the opportunity to re-seat a drain at the junction with Trinity Close.
Resolved that the information be noted.
14811 FOOTPATHS COMMITTEE
The minutes of a meeting of the Footpaths Committee held on 1 July 2008 were submitted for consideration. Although the Committee had taken action to ensure the proper maintenance of a number of footpaths it was felt that it required further information on the division of responsibilities regarding footpath matters.
Resolved that
(a) the terms of reference set out in the minutes be adopted;
(b) the County Footpaths Officer be requested to provide further information regarding responsibilities for footpath matters.
14812 ALLOTMENTS COMMITTEE
The minutes of a meeting of the Allotments Committee held on 9 July 2008 were submitted. The Committee had given consideration to the provision of fencing and gates, the clearing of footpaths and hedges and had undertaken a full inspection of all plots. The “new” 2008 contract would be sent to all tenants. The re-numbering of plots was to be considered and the policy regarding the allocation of plots was adjusted. Details had been received of an informal meeting of allotment tenants.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14813 COMMUNITY SAFETY COMMITTEE
The minutes of a meeting of the Community Safety Committee held on 17 July 2008 were submitted. The Committee had considered options for connecting to the CCTV camera and felt that the current connection should be renewed. One of the CCTV cameras had now been re-located to Rockwell Green. Discussion had also taken place regarding the availability of external funding, the outstanding grant application from Radiowatch, security issues at Court Fields School and progress with the Resorative Justice scheme.
Resolved that the minutes of the meeting be noted, the action taken confirmed and the recommendations contained therein be agreed
14814 WELLINGTON ECONOMIC PARTNERSHIP
Councillor Mitton reported upon a meeting of the Partnership held on 28 July 2008. The WEP also encompassed the activities of the MCTI and the Food Town. It was reported that Taunton Deane Borough Council would be providing £10,000 to fund a number of projects.
It was also felt that information in the Vision for Wellington could form the basis of the Town Council’s Parish Plan and that this should form the basis of a future agenda item for the Council.
The Local Action for Rural Communities bid for rural funding had been successful and it was hoped that some of the funds would be used for local initiatives.
The Partnership had considered a report on the recent Food Town event. As a result it would be preparing a Business Plan for next year’s Food Festival. It had been felt that a separate committee should be formed to undertake this event although the overall concept of the Food Town would remain part of the Economic Partnership.
Resolved that the report be noted.
14815 WELLINGTON TWINNING ASSOCIATION
Councillor Copley reported upon recent activities of the Twinning Association. A party of visitors from Torres Vedros had recently visited the town and a group of 19 scouts had gone to Portugal.
45 German children would be taking part in a visit at the beginning of September.
Resolved that the report be noted.
14816. SWITCHING ON OF CHRISTMAS LIGHTS 2008
Consideration was given to the arrangements for the switching on of the Christmas Lights for 2008. A number of suggestions were discussed for the event which would take place on 28 November 2008.
Resolved that a Working Party comprising Councillors Critchard, Copley, Reed and Walters be formed to consider the detailed arrangements for the switching on of the lights.
14817. BMX TRACK
Councillor Mitton reported that although an alternative use had now been planned for the existing BMX track, Court Fields School had indicated an interest in the provision of both a replacement track and a Risky Play Area. He would keep the Council informed of any further developments.
Resolved that the report be noted.
14818. PROMOTING WELLINGTON TOWN COUNCIL
The Town Mayor (Councillor Critchard) drew attention to the number of events that took place in the town at which he felt the Town Council could be promoted. He felt that more should be done to raise the profile of the Council at such events.
Resolved that the matter be noted.
14819. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Application to fell one poplar tree at Wellington School Playing Fields (adjacent to SwainsLane) (43/2008/054T)
(Note: This decision was taken following a site meeting with Wellington Town Councillors. The conditions imposed include the planting of a replacement tree within two months, amending the TPO to include the new tree and also the
Wellingtonia currently adjacent to the poplar tree)
(b) Reduction in height of existing fence by 300mm, 32 Seymour Street, Wellington (43/2008/059)
(c) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041)
(d) Erection of two storey extension to north west elevation and conservatory to south west elevation 36 Crosslands, Wellington (43/2008/062)
(e) Erection of single storey extension to south elevation at 1 Millstream Gardens, Wellington (43/2008/067)
(f) Erection of two storey extension to rear of 5 Lower Westford, Wellington (43/2008/069)
(g) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064)
(h) Erection of one 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(i) Erection of two storey side extension with the construction of 2 dormer windows at 48 Richards Close, Wellington (43/2008/079)
PERMISSION REFUSED for the following applications:
(a) Erection of a two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066);
(b) Application to fell one ash tree within Wellington Conservation Area at 1 Shute Row, South Street, Wellington (43/2008/084T)
(c) Retention of removal of pier and part removal of wall and erection of lower height wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)
14820. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 June was £328,102.75 and that expenditure for the same period was 384,722.02. It was explained that the sum that was originally in the Council’s Deposit Account had mistakenly been transferred by the Bank to the current account. This therefore showed a much higher balance in the current account than anticipated. The position had since been corrected and would be reflected in next month’s figures.
Resolved that the report regarding Payments and Receipts be noted and approved.
14821. ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00
(k) WCCTV £564 for reconnection of GSM for one year
(l) Wellington Carnival Committee – grant previously approved - £800.
The meeting closed at 8.22p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors J. Clark, G. Copley, K C Hindley, J Lloyd, D Mitton, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 4 members of the public present.
14796. APOLOGIES
Councillors R Bowrah, G. Goodwin, A Govier, J Govier R. Henley and N. Wilson
14797. MINUTES
The minutes of the meetings of the Council held on 7 July 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14798. TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had attended a number of events including a concert given by the New Horizon Singers in Taunton where the guest soloist had been a young Wellington resident. He had also attended the presentation of prizes at Court Fields School and a fete at Linden House. Unfortunately he had suffered a bout of ill health during the past month and he thanked the Deputy Mayor Councillor Janet Reed, for deputising for him on a number of occasions.
14799. POLICE REPORT
John Swayne, PCSO Support Officer submitted details of the latest crime figures for the area. Criminal damage to motor vehicles had shown an increase although decreases had been seen in assaults and criminal damage to property. Overall, the crime figures had remained fairly stable.
The drive to increase the number of Special Constables in the area had been successful.
14800. PUBLIC PARTICIPATION TIME
(a) Mrs Diana Land drew attention to problems being caused by the lack of a deflector on the Belisha Beacon in North Street.
Resolved that the Highway Authority be informed of the problem.
(b) Mrs Isabel Ward thanked the Town Council for its support during the Britain in Bloom competition. She also drew attention to the success achieved at Wellington Park where Green Flag status had been retained for the sixth successive year.
Resolved that the Friends of Wellington Park be congratulated on once again achieving Green Flag status.
14801. GRANT APPLICATION: WELLINGTON SPORTS FEDERATION
An application for a grant of £400 had been received from the Wellington Sports Federation to pay for insurance cover for its Sports Spectacular to be held on 25 August 2008.
Unfortunately the application had not been submitted in accordance with the Council’s grants policy. Insufficient information had been provided and therefore the Council were unable to make a judgement on the application.
Resolved that the Town Clerk, in consultation with the Mayor, be authorised to deal with the application subject to satisfactory additional information being provided by the Sports Federation.
14802. GRANT APPLICATION: WELLINGTON CARNIVAL COMMITTEE
An application for grant of £800 had been received from the Wellington Carnival Committee as a contribution to providing barriers and signs for the 2008 Carnival.
Resolved that a grant of £800 be made.
(Councillor P Critchard declared a personal interest in this application as Vice Chairman of the Wellington Carnival Committee)
14803. TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Further to Minute 14755 (2 June 2008) submitted a note of a meeting between Councillors Jackie Govier and Vivienne Stock-Williams and Liz Fothergill of the CAB regarding the possible provision of an enhanced service in Wellington. Although there was a desire to enhance the service, there were a number of logistical, security and funding problems which prevented any additional service being provided at the present.
Resolved that the report be noted.
14804. DOG WARDEN SERVICE IN WELLINGTON
With reference to Minute 14680 (7 April 2008) it was reported that the Environmental Health Section at Taunton Deane Borough Council had submitted further information regarding the possible provision of an increased Dog Warden service in the town.
SDK, the Dog Warden contractors, had confirmed that any additional time would cost £35 per hour. In addition, the Town Council would be required to undertake day to day administration of the additional hours, monitoring of the contract, invoicing and negotiating with the company if and when problems arose. The Council were disappointed at the outcome of these negotiations and suggested that further consideration be given by the Environment Committee.
A letter was also submitted from the Wellington Action Group for Dogs drawing attention to the results of a survey they had undertaken which highlighted the worst areas in the town for dog fouling.
Resolved that
(a) the possible provision of an increased Dog Warden service be referred to the Environment Committee for further consideration and a representative of the Environmental Health Section be invited to attend;
(b) the Wellington Action Group for Dogs be thanked for the valuable work they were carrying out in this area.
14805 THINKING BIG FOR WELLINGTON.
Further to Minute 14773 (2 June 2008) the Town Clerk reported that he had contacted the Cooperative Society to enquire about its future plans for the existing Coop supermarket in Wellington. A reply had now been received which indicated that it was too early to formulate any plans for this building but that it would welcome the views and aspirations of the Council in relation to its future use.
In view of recent developments regarding the establishment of a new Medical Centre in Wellington it was felt that the Centre should be given the opportunity to take part in any further discussions should they wish.
Resolved that the Health Centre be asked if they would be interested in being involved in any further discussions with the Coop regarding the future use of the building.
14806 YOUTH COUNCIL
With reference to Minute 14785 (7 July 2008) a report was submitted which explained the advantages and disadvantages involved in setting up a local Youth Council. The report drew attention to the methods involved in operating such a Council and gave examples of where they had operated successfully.
Resolved that the local schools, colleges and youth organisations be contacted to ascertain what potential there might be for forming a Youth Council.
14807 WELLINGTON SCOUT GROUP
Submitted an email from Steve Altria, Group Scout Leader 1st Wellington Scout Group which updated the Council following the award of a grant made in March 2007.
Resolved that the information be noted
14808 FREE TRAINING FOR VOLUNTARY AND COMMUNITY ORGANISATIONS
Details were submitted of a number of free training events which were being organised through the Community Council for Somerset. The events would cover a variety of topics which were related to the organisation and running of voluntary and community organisations.
Resolved that any councillor interested in attending any of the courses inform the Town Clerk who would take the necessary action.
14809 TREE PRESERVATION ORDER, SHUTE ROW, WELLINGTON
Reported that a Tree Preservation Order had been made on an ash tree in the front garden at 1 Shute Row, Wellington.
Resolved that the TPO be noted.
14810 TEMPORARY ROAD CLOSURE, EXETER ROAD AND MANTLE STREET, WELLINGTON
Notification had been received from the Highway Authority that Exeter Road and Mantle Street would be closed for 3 days starting from 18 August 2008. This was to enable resurfacing work to be undertaken. It was hop-ed that the Highway Authority would take the opportunity to re-seat a drain at the junction with Trinity Close.
Resolved that the information be noted.
14811 FOOTPATHS COMMITTEE
The minutes of a meeting of the Footpaths Committee held on 1 July 2008 were submitted for consideration. Although the Committee had taken action to ensure the proper maintenance of a number of footpaths it was felt that it required further information on the division of responsibilities regarding footpath matters.
Resolved that
(a) the terms of reference set out in the minutes be adopted;
(b) the County Footpaths Officer be requested to provide further information regarding responsibilities for footpath matters.
14812 ALLOTMENTS COMMITTEE
The minutes of a meeting of the Allotments Committee held on 9 July 2008 were submitted. The Committee had given consideration to the provision of fencing and gates, the clearing of footpaths and hedges and had undertaken a full inspection of all plots. The “new” 2008 contract would be sent to all tenants. The re-numbering of plots was to be considered and the policy regarding the allocation of plots was adjusted. Details had been received of an informal meeting of allotment tenants.
Resolved that the minutes of the meeting be noted and the recommendations contained therein be agreed.
14813 COMMUNITY SAFETY COMMITTEE
The minutes of a meeting of the Community Safety Committee held on 17 July 2008 were submitted. The Committee had considered options for connecting to the CCTV camera and felt that the current connection should be renewed. One of the CCTV cameras had now been re-located to Rockwell Green. Discussion had also taken place regarding the availability of external funding, the outstanding grant application from Radiowatch, security issues at Court Fields School and progress with the Resorative Justice scheme.
Resolved that the minutes of the meeting be noted, the action taken confirmed and the recommendations contained therein be agreed
14814 WELLINGTON ECONOMIC PARTNERSHIP
Councillor Mitton reported upon a meeting of the Partnership held on 28 July 2008. The WEP also encompassed the activities of the MCTI and the Food Town. It was reported that Taunton Deane Borough Council would be providing £10,000 to fund a number of projects.
It was also felt that information in the Vision for Wellington could form the basis of the Town Council’s Parish Plan and that this should form the basis of a future agenda item for the Council.
The Local Action for Rural Communities bid for rural funding had been successful and it was hoped that some of the funds would be used for local initiatives.
The Partnership had considered a report on the recent Food Town event. As a result it would be preparing a Business Plan for next year’s Food Festival. It had been felt that a separate committee should be formed to undertake this event although the overall concept of the Food Town would remain part of the Economic Partnership.
Resolved that the report be noted.
14815 WELLINGTON TWINNING ASSOCIATION
Councillor Copley reported upon recent activities of the Twinning Association. A party of visitors from Torres Vedros had recently visited the town and a group of 19 scouts had gone to Portugal.
45 German children would be taking part in a visit at the beginning of September.
Resolved that the report be noted.
14816. SWITCHING ON OF CHRISTMAS LIGHTS 2008
Consideration was given to the arrangements for the switching on of the Christmas Lights for 2008. A number of suggestions were discussed for the event which would take place on 28 November 2008.
Resolved that a Working Party comprising Councillors Critchard, Copley, Reed and Walters be formed to consider the detailed arrangements for the switching on of the lights.
14817. BMX TRACK
Councillor Mitton reported that although an alternative use had now been planned for the existing BMX track, Court Fields School had indicated an interest in the provision of both a replacement track and a Risky Play Area. He would keep the Council informed of any further developments.
Resolved that the report be noted.
14818. PROMOTING WELLINGTON TOWN COUNCIL
The Town Mayor (Councillor Critchard) drew attention to the number of events that took place in the town at which he felt the Town Council could be promoted. He felt that more should be done to raise the profile of the Council at such events.
Resolved that the matter be noted.
14819. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Application to fell one poplar tree at Wellington School Playing Fields (adjacent to SwainsLane) (43/2008/054T)
(Note: This decision was taken following a site meeting with Wellington Town Councillors. The conditions imposed include the planting of a replacement tree within two months, amending the TPO to include the new tree and also the
Wellingtonia currently adjacent to the poplar tree)
(b) Reduction in height of existing fence by 300mm, 32 Seymour Street, Wellington (43/2008/059)
(c) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041)
(d) Erection of two storey extension to north west elevation and conservatory to south west elevation 36 Crosslands, Wellington (43/2008/062)
(e) Erection of single storey extension to south elevation at 1 Millstream Gardens, Wellington (43/2008/067)
(f) Erection of two storey extension to rear of 5 Lower Westford, Wellington (43/2008/069)
(g) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064)
(h) Erection of one 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(i) Erection of two storey side extension with the construction of 2 dormer windows at 48 Richards Close, Wellington (43/2008/079)
PERMISSION REFUSED for the following applications:
(a) Erection of a two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066);
(b) Application to fell one ash tree within Wellington Conservation Area at 1 Shute Row, South Street, Wellington (43/2008/084T)
(c) Retention of removal of pier and part removal of wall and erection of lower height wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)
14820. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 30 June was £328,102.75 and that expenditure for the same period was 384,722.02. It was explained that the sum that was originally in the Council’s Deposit Account had mistakenly been transferred by the Bank to the current account. This therefore showed a much higher balance in the current account than anticipated. The position had since been corrected and would be reflected in next month’s figures.
Resolved that the report regarding Payments and Receipts be noted and approved.
14821. ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00
(k) WCCTV £564 for reconnection of GSM for one year
(l) Wellington Carnival Committee – grant previously approved - £800.
The meeting closed at 8.22p.m.
Wellington Town Council planning meeting August 2008
MINUTES OF THE 136th PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 4 AUGUST 2008 AT 6PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), J Clark, G. Copley, K C Hindley, D Mitton, J Lloyd, V. Stock-Williams, and S. Walters
Greg Dyke (Town Clerk), Julia Thorne, (Assistant Clerk), Christina Green and John Hamer (Taunton DBC planning officer).
There were apologies from Councillors R Bowrah, G. Goodwin, R Henley, A Govier, J Govier, and N Wilson. There were no members of the public present.
14792 DECLARATIONS OF INTERESTS
Councillor Critchard stated that he was a member of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the town council planning meeting as different facts could be placed before him. Councillor Reed declared a personal interest in the application at Homefield because she was related to the applicant.
14793 2 HOMEFIELD, WELLINGTON
The Council received details of an application for the erection of a 2.13m timber fence to boundary of 2 Homefield, Wellington (43/2008/085A) The Planning Officer had recommended refusal of the application as the fence constituted an intrusive feature in the street scene and would enclose and compromise an attractive, open landscaped area. A request had been received from the applicant that the application be deferred to enable him to have further discussions with the appropriate planning officer.
Resolved that the application be deferred pending further discussions between the applicant and the Planning office.
14794 1 STATION ROAD, WELLINGTON
The Council received details of an application for the display of a non illuminated aluminium projecting sign with vinyl lettering and logos applied to both sides at 1 Station Road, Wellington (43/2008/085A).
Resolved that consent to display the advertisement be approved
14795 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Change of use of part of first floor living accommodation to recording studio 14 - 18 North Street, Wellington (43/2008/049). This application had previously been deferred pending receipt of the Environmental Health Officer’s observations. The Environmental Health Officer had now received proposals for noise attenuation but felt that they would be unsatisfactory to alleviate any potential noise nuisance. A letter of objection had been received from the occupants of 8 North Street.
Recommended that permission be REFUSED
(b) Erection of wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)
Recommended that Listed Building Consent be REFUSED
(c) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075)
Recommended that permission be GRANTED
(d) Change of use from A1 Retail Shop to A3 Café, 9 South Street, Wellington (43/2008/087)
Recommended that permission be GRANTED
(e) Re-slating of roof with Cambourne slates and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088)
Recommended that permission be GRANTED
(f) Erection of a pair of semi detached dwellings on land adjoining 8 Burgage, Wellington (amended scheme to previous permission 43/2006/159) (43/2008/090). A letter of objection had been received. It was felt that the proposal constituted overdevelopment on this plot and would result in an unacceptable loss of privacy.
Recommended that permission be REFUSED
(g) Application to fell one Wellingtonia tree included in Taunton Deane Borough (no. 1) Tree Preservation Order 1975 at 5 Oldway Park, Wellington (TD 54) An objection to this proposal had been received. The Landscape Officer was not convinced that this tree had an adverse affect on the foundations of the property. There was no evidence of disease and appeared to be no justification for it to be felled.
Recommended that consent be REFUSED
(h) Application to carry out management works to one Wellingtonia tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington
Recommended that consent be GRANTED
THE MEETING CLOSED AT 6.30PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), J Clark, G. Copley, K C Hindley, D Mitton, J Lloyd, V. Stock-Williams, and S. Walters
Greg Dyke (Town Clerk), Julia Thorne, (Assistant Clerk), Christina Green and John Hamer (Taunton DBC planning officer).
There were apologies from Councillors R Bowrah, G. Goodwin, R Henley, A Govier, J Govier, and N Wilson. There were no members of the public present.
14792 DECLARATIONS OF INTERESTS
Councillor Critchard stated that he was a member of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the town council planning meeting as different facts could be placed before him. Councillor Reed declared a personal interest in the application at Homefield because she was related to the applicant.
14793 2 HOMEFIELD, WELLINGTON
The Council received details of an application for the erection of a 2.13m timber fence to boundary of 2 Homefield, Wellington (43/2008/085A) The Planning Officer had recommended refusal of the application as the fence constituted an intrusive feature in the street scene and would enclose and compromise an attractive, open landscaped area. A request had been received from the applicant that the application be deferred to enable him to have further discussions with the appropriate planning officer.
Resolved that the application be deferred pending further discussions between the applicant and the Planning office.
14794 1 STATION ROAD, WELLINGTON
The Council received details of an application for the display of a non illuminated aluminium projecting sign with vinyl lettering and logos applied to both sides at 1 Station Road, Wellington (43/2008/085A).
Resolved that consent to display the advertisement be approved
14795 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications and made the following recommendations:
(a) Change of use of part of first floor living accommodation to recording studio 14 - 18 North Street, Wellington (43/2008/049). This application had previously been deferred pending receipt of the Environmental Health Officer’s observations. The Environmental Health Officer had now received proposals for noise attenuation but felt that they would be unsatisfactory to alleviate any potential noise nuisance. A letter of objection had been received from the occupants of 8 North Street.
Recommended that permission be REFUSED
(b) Erection of wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)
Recommended that Listed Building Consent be REFUSED
(c) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075)
Recommended that permission be GRANTED
(d) Change of use from A1 Retail Shop to A3 Café, 9 South Street, Wellington (43/2008/087)
Recommended that permission be GRANTED
(e) Re-slating of roof with Cambourne slates and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088)
Recommended that permission be GRANTED
(f) Erection of a pair of semi detached dwellings on land adjoining 8 Burgage, Wellington (amended scheme to previous permission 43/2006/159) (43/2008/090). A letter of objection had been received. It was felt that the proposal constituted overdevelopment on this plot and would result in an unacceptable loss of privacy.
Recommended that permission be REFUSED
(g) Application to fell one Wellingtonia tree included in Taunton Deane Borough (no. 1) Tree Preservation Order 1975 at 5 Oldway Park, Wellington (TD 54) An objection to this proposal had been received. The Landscape Officer was not convinced that this tree had an adverse affect on the foundations of the property. There was no evidence of disease and appeared to be no justification for it to be felled.
Recommended that consent be REFUSED
(h) Application to carry out management works to one Wellingtonia tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington
Recommended that consent be GRANTED
THE MEETING CLOSED AT 6.30PM
Monday, 28 July 2008
Wellington Town Council meeting July 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 7 July 2008 at 7.00pm.
PRESENT: Councillor P Critchard (Mayor),
Councillors R. Bowrah, J. Clark, G. Copley, A. Govier, J. Govier, J Lloyd, D Mitton, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 16 members of the public present.
14755. APOLOGIES
Councillors G. Goodwin, R. Henley K.C. Hindley and N. Wilson
14756. MINUTES
The minutes of the meetings of the Council held on 2 June 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14757. TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had presented the money raised at Tony Brown’s retirement party to the Friends of Wellington Cottage Hospital. He had attended the Somerset Schools Folk Dancing Festival at Cathedral Green, Wells and had joined in with children from St John School who had brought credit on themselves and the town with their display. He had attended a lunch with residents of Nynehead Court, been present at the National Veterans Day Civic Service in Taunton, handed out awards at the St John Ambulance Cadet Awards Evening and taken part in the Wellington Food Town Event.
14758. POLICE REPORT
Wellington Police Sergeant Stuart Bell reported a slight increase in certain types of criminal damage. Some offences appeared to be linked. The up to date crime figures for the Wellington area were submitted. These showed that there had been a significant decrease in thefts from motor vehicles. The overall level of crime had remained fairly constant although the figures revealed decreases in some areas and increases in others.
A Youth Disco had been organised by the Police in collaboration with the Youth Service. This had proved to be sufficiently successful for others to be planned.
Sergeant Bell also drew attention to a pilot scheme currently being trialled in Wiveliscombe which was designed to identify where alcohol seized from young people had originated from.
The Police, led by the Divisional Superintendent, would be taking part in the Wellington 10k run.
Councillor Stock-Williams thanked the Police for their involvement and attendance at the Wellington Food Event.
14759. PUBLIC PARTICIPATION TIME
Joan Hadland, speaking on behalf of a number of users, drew attention to the proposed withdrawal of concessions for persons over 60 years of age at the Wellington Sports Centre. Whilst acknowledging that this was not the responsibility of the Town Council she sought its support in opposing these proposals. Members were concerned that concessions were also to be withdrawn from other categories of users. The proposal to withdraw these concessions did not sit comfortably with the general encouragement given to people to take exercise. It was agreed that Taunton Deane Borough Council and Tone Leisure be informed that this Council’s supported the objectors and would wish to see the concessions reinstated.
Isabel Ward informed the Council that judging day for the Town’s Britain in Bloom entry was 15 July 2008. She also mentioned that in her opinion the recent Food Event had been a great success.
Following an enquiry from Diana Land about Wellington Monument the Mayor, with the consent of the Council, varied the order of the agenda and brought the following item forward:
14760. MONUMENT WORKING PARTY
The minutes of the meeting of the Monument Working Party held on 23 June 2008 were submitted. The Working Party had given detailed consideration to the present situation regarding the repair and maintenance of the Monument. In addition, concern was expressed at the problems that persisted at the car park despite the fact that the incidents of crime in this area had reduced significantly. A planning application had apparently been submitted by the National Trust to move the location of the car park.
Resolved that Council be recommended that:
1) the National Trust be asked to make Wellington Monument its major fund raising appeal for the region and to ask how the Council could help;
2) the Duke of Wellington be thanked for his support;
3) a media release be issued drawing attention to the action taken by the Council;
4) the National Trust be asked about its plans to move the car park nearer to the Monument.
14761. COUNCIL NEWSLETTER
Following the publication of the first Council Newsletter an analysis had been undertaken on its cost and quality. It had been produced using the Council’s own equipment and the overall quality had been disappointing. In addition an analysis of the cost indicated that it could be produced by specialist printers at much the same price. Quotations obtained from local printers had therefore been obtained.
Resolved that:
1) the printing of future editions of the Newsletter be outsourced to specialist printers;
2) the quotation submitted by Acanthus Press in the sum of £348 be accepted.
14762. GRANT APPLICATION: WELLINGTON TWINNING ASSOCIATION
An application for a grant of £500 had been received from the Wellington Twinning Association in connection with a visit to Wellington by adults from Torres Vedras, Portugal.
Resolved that a grant of £500 be made.
(Councillors Copley and Stock-Williams both declared personal interests as members of the Wellington Twinning Association. They left the meeting during consideration of this matter).
14763. POOLE BENCH
Further to Minute 14768 (2 June 2008) the Town Clerk reported that the whereabouts of the Bench were now known. A public spirited individual from Nynehead had been concerned that it would not survive the road works being carried out in the area and had removed it for safe keeping.
Resolved that the report be noted.
14764. PARKING AT BUCKWELL
With reference to Minute 14762 (2 June 2008) it was reported that the Town Mayor and Town Clerk had had meetings with Taunton Deane Borough Council and with the Highway Authority regarding parking at Buckwell. Although no illegal parking was currently taking place it was generally accepted that a significant amount of indiscriminate and inconsiderate parking was resulting in obscuring vision at the junctions. The Highway Authority had agreed that the junctions should be protected and suggested that this course of action be included in the next appropriate Traffic Regulation Order for the town.
Resolved that the suggestion of the Highway Authority be agreed and steps be taken to protect these junctions with parking restrictions.
14765. TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Following the previous decision to award it a grant, a letter was submitted from Taunton and District CAB inviting the Town Council to become a member of the Bureau (Minute No. 14755 – 2 June 2008 refers)
Resolved that the Town Council become a member of the Taunton and District CAB and Councillor Stock-Williams be appointed as its representative.
14766. TREE PRESERVATION ORDER AT 11 HIGH PATH, WELLINGTON
Further to Minute 14759 (2 June 2008) it was reported that the TPO at 11 High Path had now been confirmed.
Resolved that the report be noted.
14767. PUBLIC CALL BOXES.
It was reported that following receipt of figures which indicated regular useage of local call boxes a stronger objection to their closure has been lodged on behalf of the Council (Minute 14763 – 2 June 2008 refers)
Resolved that the further objections be confirmed and supported.
14768. WELLINGTON AND DISTRICT ORAL HISTORY GROUP
Further to Minute 14666 (7 April 2008) a letter was submitted from the above Group thanking the Council for its grant.
Resolved that the letter be noted
14769. FLOODING AT IMPROVEMENT PLACE, WELLINGTON.
With reference to Minute 14757 (2 June 2008) it was reported that a meeting had taken place between representatives of the Town Council, Wellington School and the Highway Authority to discuss further the problems of flooding in the Improvement Place area of Wellington. Following an inspection of the Wellington School grounds and the surrounding area it appeared that much of the problem might be caused by storm water coming from the School and through the bank opposite Martin’s Buildings. The School had subsequently confirmed that it intended to undertake certain remedial works during the school holidays. It was hoped that this, together with the proposed highway drainages works at the top of the hill, might alleviate the problems experienced by the local residents during periods of heavy rainfall.
Resolved that the present position be noted and monitored.
14770. ADDITIONAL HIGHWAY LIGHTING AT CLIFFORD TERRACE, WELLINGTON
The Clerk reported that some time ago the County Council had been requested to provide an estimate of the cost of installing additional lighting at Clifford Terrace, Wellington (Minute 13707 – 6 March 2006 refers). A quotation in the sum of £3,366.60 had now been received.
Since this matter was originally discussed it appeared that the lack of lighting in this area might not be quite as bad as at first feared. In addition the proposed new link from the Somerfield development might evolve as the route of choice through that area of town. In the circumstances it was agreed that no further action should be taken at this stage.
Resolved the provision of additional lighting at Clifford Terrace be held in abeyance.
14771. TRAFFIC REGULATION ORDER, WEST BUCKLAND ROAD, WELLINGTON
It was reported that the Highway Authority proposed to make a TRO which prohibited vehicles making a right hand turn on a length of road leading to the County Council Meteorology Centre in West Buckland Road.
Resolved that no objection be raised to this Traffic Regulation Order.
14772. SOMERSET LOCAL INITIATIVES BUDGET
Submitted a letter from Somerset County Council regarding the Somerset Local Initiatives Budget for Somerset County Councillors. This was a scheme which provided an allocation of £15,000 “to help deliver projects to benefit local communities within their areas”. This budget was aimed at contributing towards Local Area Agreement targets. It would be an opportunity to think strategically and link into other initiatives.
Resolved that the information be noted.
14773. LOCAL ACTION BID
A copy of an email from the Blackdown Hills Local Products Strategy Co-ordinator was submitted which informed the Council that a bid for funding had been submitted to the Regional Development Agency.
Resolved that the information be noted.
14774. WELLINGTON FEDERATION OF SPORTS CLUBS SUMMER SPECTACULAR
It was reported that a letter had been received from Wellington Sports Federation asking if the Town Council would like to be involved in its Summer Spectacular 2008 by taking a stand/display. Members recognised that it would be necessary to find enough volunteers to staff the stall for the duration of the event.
Resolved that councillors be circulated with details and asked to indicate if they were willing to act as volunteers and staff a Town Council stall.
(Councillor Bowrah declared a personal interest in this matter as the Chairman of the Sports Federation)
14775. LEISURE NOTICE BOARDS
A letter was submitted from TDBC asking if the Council would like any of its yellow Leisure Noticeboards.
Resolved that TDBC be thanked but informed that this Council did not wish to take advantage of its kind offer.
14776. COMMUNITY SAFETY COMMITTEE
The minutes of a meeting of the Community Safety Committee held on 11 June 2008 were submitted for consideration.
The Committee had considered it Terms of Reference. It had also considered requests for a mobile CCTV camera to be placed in Buckwell and in Rockwell Green.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) TDBC be asked to investigate the costs of a permanent camera at Rockwell Green;
3) the CCTV camera at Waterloo Road be relocated to a lighting pole outside Brock’s shop at Rockwell Green.
14777. STAFFING AND TRAINING COMMITTEE
The minutes of a meeting of the Staffing and Training Committee held on 16 June 2008 were submitted for consideration.
In addition to its Terms of Reference, the Committee had considered Maternity cover for the Assistant Clerk, Learning and Development Strategies for Members and Officers, Planning Refresher Training, Time Recording of Town Clerk’s Working Hours, Guidance on Work Priorities, Transport for the Deputy Mayor and working conditions in the Town Clerk’s office.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) the Town Clerk, in consultation the Mayor and the Chairman of the Committee, be authorised to appoint suitable candidates to provide maternity cover for the Assistant Clerk;
3) the Town Clerk be paid overtime for the extra hours worked in April and May;
4)the cost of official transport for the deputy mayor during her term of office both as Deputy Mayor and as Mayor be met by the Council subject to being selective in undertaking engagements outside the ton and restricting them to those that would promote the town;
5) appropriate improvements to the lighting, flooring, decoration and storage of files in the Town Clerk’s office be made as soon as possible and the necessary expenditure be authorised
14778. EMERGENCY COMMITTEE
The minutes of a meeting of the Emergency Committee held on 17 June 2008 were submitted for consideration.
The Committee considered its Terms of Reference. It also discussed the Somerset Local Authorities Civicl Contingencies Plan Template, the operation of the Civil Contingencies Plan and agreed to take part in any appropriate training opportunities.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) John Lewis, Civil Contingencies Manager at Taunton Deane Borough Council attend a future meeting of the Committee to discuss the Town Council’s role and responsibilities within the Civil Contingencies Plan.
14779. ALLOTMENTS COMMITTEE
The minutes of a meeting of the Allotments Committee held on 24 June 2008 were submitted for consideration.
The terms of reference for the Committee were considered. In addition, the Committee discussed issues in relation to the provision of fencing and entrance gates, the clearing of footpaths and hedges, a number of operational matters and the method of inspecting plots.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) in view of the cost of replacing the fencing at the entrance to the Allotments it be not currently proceeded with. There did, however, appear to be a willingness among certain allotment holders to provide some replacement fencing themselves. The Committee felt that this was an option that should be pursued;
3) the quotation submitted by Wadham Fencing for the provision of 1 pair of 1.8 x 3metre wide weld mesh gate in the sum of £650 plus VAT be accepted;
4) the quotation submitted by the Basins Allotments Restoration Group in the sum of £250 for the clearing of footpaths and hedges be accepted
5) in order to help maintain a sustainable allotment the request for the provision of a mains water supply be not agreed;
6) action be taken to cut undergrowth at the entrance and investigate further the possibility of levelling the area immediately in front of the entrance gate;
7) consideration be given to the rental levels before January 2009 (in the meantime rental levels of other allotment sites be investigated);
8) the current principle of giving a reduction in rent for more than one plot be discontinued when the rental levels are reviewed;
9) the current Waiting List be noted;
10) in order to maintain a consistent approach to inspection of all plots the draft flow chart submitted at the meeting be used.
(Councillor Bowrah declared a personal interest in this matter as an Allotment tenant)
14780. ENVIRONMENT COMMITTEE
It was noted that the planned meeting of the Environment Committee had been cancelled due to insufficient business to transact at the present.
14781. FOOTPATHS COMMITTEE
It was noted that a meeting of the Footpaths Committee had taken place on 1 July 2008 .The minutes of that meeting would be circulated at the next meeting of the Council.
14782. COMMUNITY ENGAGEMENT
Councillor Mitton submitted a paper regarding community engagement across Taunton Deane. Consultation with the community had taken place by TDBC and the County Council using different mechanisms. Taunton Deane had consulted through the Local Strategic Partnership (LSP) and Community Partnership meetings whilst the County Council had used Area Working Panels as a method of consultation with parishes and other community organisations.
This had inevitably led to unnecessary confusion and duplication. An outline of the role of the LSP and Local Area Agreements (LAA) were submitted. Also submitted was a summary of the headings included in the LAA submission to the Government Office for the South West as its key targets and activities.
It was important that the Town Council continued to be represented at future Community Partnership meetings and that all funding streams were properly investigated.
Resolved that the report be noted.
14783. WELLINGTON ECONOMIC PARTNERSHIP
It was noted that communication with the Partnership had recently become less frequent.
Resolved that the Wellington Economic Partnership be asked to provide copies of the minutes of its meetings.
14784. WELLINGTON COMMUNITY ASSOCIATION
Resolved that Councillor Janet Lloyd be appointed as the Town Council’s representative to serve on this Association
14785. MARKET AND COASTAL TOWNS INITIATIVE
Councillor Mitton reported that the Vision Statement had now been finalised and published. It was to be launched at the Community Day event on 13 July 2008. The Vision contained a number of ideas an suggestions that now had to be turned into reality and delivered. It was felt that the document could form the basis of the Council’s “Parish Plan”.
One of the suggestions contained within the Vision was the formation of a Youth Council. It was agreed that this was a subject that should be placed on the agenda of a future meeting of the Council.
Resolved that the current position be noted.
14786. WELLINGTON FOOD EVENT
It was reported that the Wellington Food Event had taken place on 5 and 6 July 2008 at Wellington School. Despite horrendous weather conditions the event was attended by approximately 12,000 people over the two days.
Although it appeared to have been hugely successful for those that visited or took part in the event, a certain amount of negative feedback had been received from some local traders in the town. A full review and evaluation of the two days was needed with feedback from all parties.
Consideration was given to the contribution from Wellington Town Council to Wellington Food Town. The Town Council had agreed to release £5,000 as soon as it received a written assurance that the contribution would go towards the cost of providing the extra marquee space for the Food Fair and not be used for any other purpose
Resolved that;
1) subject to the above assurance being given by the Wellington Economic Partnership, the sum of £5,000 be released as this Council’s contribution to the Wellington Food Town;
2) Wellington School be thanked for its efforts in connection with the staging of the Food Event.
14787. WEBSITE WORKING PARTY
The Working Party had considered three quotes it had received for updating and refreshing the Council web site. The lowest and most appropriate quote had been received from Magellan Projects.
Resolved that the quote submitted by Magellan Projects be accepted.
14788. POWER OF WELL BEING
The Town Clerk reported that that Communities Secretary had recently announced a new era of 'parish power' where parishes would have a real purpose in modern society
She felt that Parish councils were often the most immediate form of representation, acting as a focal point for local debate and identity. Parish councils could also be very effective at connecting with local people, and stoking enthusiasm for getting involved.
An 'Empowerment' White Paper, with proposals designed to reinvigorate local democracy and devolve power to the grass roots would be complemented by separate powers for parish councils including;
· Plans to make it easier to bring in local experts onto parish councils to help drive key priorities and shape services that matter;
· Parishes would be able to temporarily appoint local experts as additional councillors to advise on issues within their field of expertise, such as teachers on schools or businessmen on finance;
· A new 'wellbeing' power for eligible local parish councils. This would shift more power locally, so eligible parish councils could freely make decisions as long as they were in their community's interest and promoted the wellbeing of its area.
The new power was extended to eligible parish and town councils by last year's Local Government and Public Involvement in Health Act. Secondary legislation was being drawn up, in order to bring it into operation this year. Any parish or town council could decide to use the power, if it met criteria that were currently being finalised.
The Local Government Act also introduced a new power for parish councils to appoint a limited number of additional councillors in order to bring extra skills and expertise to their work, on a temporary basis. This provision would also be brought in later in 2008.
The Somerset Association of Local Councils would be offering appropriate training in this new power for members.
Resolved that the report be noted.
14789. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Retention of boundary wall to north west boundary at The Salvation Army, Scotts Lane, Wellington (43/2008/065)
(b) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/063)
(c) Erection of industrial unit, Ryelands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2008/044)
(d) Erection of replacement double garage at the Coach House, South Street, Wellington (43/2008/038)
(e) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048)
(f) Management Work to one prunus tree included in a TPO at Wellington House, Longforth Road, Wellington (43/2008/070T)
(g) Extension of wall into front garden and replacement of wooden fencing at 41 Warren Street, Rockwell Green, Wellington (43/2008/045)
(h)Conversion of buildings and erection of new buildings to provide 223 dwellings and a number of commercial units Tonedale Business Park, Tonedale Mill, Milverton Road, Wellington (43/2007/093LB and 43/2007/092)
(i) Residential development to provide 51 dwellings at Cades Farm, Taunton Road, Wellington (43/2007/171)
(j) Erection of conservatory to southwest elevation at 14 Quantock Road, Wellington (43/2008/051)
PERMISSION REFUSED for the following applications:
(a) Erection of dwelling adjacent to 10 Blackberry Court, Wellingtonb (43/2008/047)
(b) Erection of 14 Apartments (Block E) land to the rear of Fore Street and North Street, Wellington (43/2007/184)
(c) Erection of 24 apartments (Blocks A & B) land to the rear of Fore Street and North Street, Wellington (43/2007/185)
(d) Erection of 40 apartments (Blocks C & D ) land to the rear of Fore Street and North Street, Wellington (43/2007/187)
The following applications had been WITHDRAWN:
(a) Erection of extension and raising of roof to form loft conversion, 3 Oldway Park, Wellington (43/2008/055)
(b) Construction of 5 flats with pedestrian access only at 12 High Street, Wellington (43/2008/061)
Resolved that the report be noted.
14790. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 31 May 2008 was £80,179.75 and that the expenditure for the same period £78,318.63.
Resolved that the report regarding Payments and Receipts be noted and approved.
14791. ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) House of Flags – for designing and providing “pop up” banner £362. 09
(b) St John’s Church of England Primary School for Crossing Patrol Spring Term £221. 88
(c) Taunton and District CAB – previously authorised grant £1,130
(d) Viking Direct for office supplies £115.61
(e) Taunton Deane Borough Council – Rental of offices July to September 2008 £250
(f) Taunton Deane Community Transport Ltd £120
(g)Hinewood Cleaning Services £64.00
(h) Deane DLO for erection of CCTV camera £54.05
(i) Konica Minolta Photocopier rental £272.20
(j) Powells Workwear and Safety for high visibility vests - £35.26
(k) Councillor Critchard – travelling expenses for Mayoral duties £35.20
(l) Wellington Twinning Association - £500 grant
(m) Wellington Food Town - £5,000 grant
The meeting closed at 8.44p.m.
PRESENT: Councillor P Critchard (Mayor),
Councillors R. Bowrah, J. Clark, G. Copley, A. Govier, J. Govier, J Lloyd, D Mitton, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 16 members of the public present.
14755. APOLOGIES
Councillors G. Goodwin, R. Henley K.C. Hindley and N. Wilson
14756. MINUTES
The minutes of the meetings of the Council held on 2 June 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14757. TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that since the last meeting he had presented the money raised at Tony Brown’s retirement party to the Friends of Wellington Cottage Hospital. He had attended the Somerset Schools Folk Dancing Festival at Cathedral Green, Wells and had joined in with children from St John School who had brought credit on themselves and the town with their display. He had attended a lunch with residents of Nynehead Court, been present at the National Veterans Day Civic Service in Taunton, handed out awards at the St John Ambulance Cadet Awards Evening and taken part in the Wellington Food Town Event.
14758. POLICE REPORT
Wellington Police Sergeant Stuart Bell reported a slight increase in certain types of criminal damage. Some offences appeared to be linked. The up to date crime figures for the Wellington area were submitted. These showed that there had been a significant decrease in thefts from motor vehicles. The overall level of crime had remained fairly constant although the figures revealed decreases in some areas and increases in others.
A Youth Disco had been organised by the Police in collaboration with the Youth Service. This had proved to be sufficiently successful for others to be planned.
Sergeant Bell also drew attention to a pilot scheme currently being trialled in Wiveliscombe which was designed to identify where alcohol seized from young people had originated from.
The Police, led by the Divisional Superintendent, would be taking part in the Wellington 10k run.
Councillor Stock-Williams thanked the Police for their involvement and attendance at the Wellington Food Event.
14759. PUBLIC PARTICIPATION TIME
Joan Hadland, speaking on behalf of a number of users, drew attention to the proposed withdrawal of concessions for persons over 60 years of age at the Wellington Sports Centre. Whilst acknowledging that this was not the responsibility of the Town Council she sought its support in opposing these proposals. Members were concerned that concessions were also to be withdrawn from other categories of users. The proposal to withdraw these concessions did not sit comfortably with the general encouragement given to people to take exercise. It was agreed that Taunton Deane Borough Council and Tone Leisure be informed that this Council’s supported the objectors and would wish to see the concessions reinstated.
Isabel Ward informed the Council that judging day for the Town’s Britain in Bloom entry was 15 July 2008. She also mentioned that in her opinion the recent Food Event had been a great success.
Following an enquiry from Diana Land about Wellington Monument the Mayor, with the consent of the Council, varied the order of the agenda and brought the following item forward:
14760. MONUMENT WORKING PARTY
The minutes of the meeting of the Monument Working Party held on 23 June 2008 were submitted. The Working Party had given detailed consideration to the present situation regarding the repair and maintenance of the Monument. In addition, concern was expressed at the problems that persisted at the car park despite the fact that the incidents of crime in this area had reduced significantly. A planning application had apparently been submitted by the National Trust to move the location of the car park.
Resolved that Council be recommended that:
1) the National Trust be asked to make Wellington Monument its major fund raising appeal for the region and to ask how the Council could help;
2) the Duke of Wellington be thanked for his support;
3) a media release be issued drawing attention to the action taken by the Council;
4) the National Trust be asked about its plans to move the car park nearer to the Monument.
14761. COUNCIL NEWSLETTER
Following the publication of the first Council Newsletter an analysis had been undertaken on its cost and quality. It had been produced using the Council’s own equipment and the overall quality had been disappointing. In addition an analysis of the cost indicated that it could be produced by specialist printers at much the same price. Quotations obtained from local printers had therefore been obtained.
Resolved that:
1) the printing of future editions of the Newsletter be outsourced to specialist printers;
2) the quotation submitted by Acanthus Press in the sum of £348 be accepted.
14762. GRANT APPLICATION: WELLINGTON TWINNING ASSOCIATION
An application for a grant of £500 had been received from the Wellington Twinning Association in connection with a visit to Wellington by adults from Torres Vedras, Portugal.
Resolved that a grant of £500 be made.
(Councillors Copley and Stock-Williams both declared personal interests as members of the Wellington Twinning Association. They left the meeting during consideration of this matter).
14763. POOLE BENCH
Further to Minute 14768 (2 June 2008) the Town Clerk reported that the whereabouts of the Bench were now known. A public spirited individual from Nynehead had been concerned that it would not survive the road works being carried out in the area and had removed it for safe keeping.
Resolved that the report be noted.
14764. PARKING AT BUCKWELL
With reference to Minute 14762 (2 June 2008) it was reported that the Town Mayor and Town Clerk had had meetings with Taunton Deane Borough Council and with the Highway Authority regarding parking at Buckwell. Although no illegal parking was currently taking place it was generally accepted that a significant amount of indiscriminate and inconsiderate parking was resulting in obscuring vision at the junctions. The Highway Authority had agreed that the junctions should be protected and suggested that this course of action be included in the next appropriate Traffic Regulation Order for the town.
Resolved that the suggestion of the Highway Authority be agreed and steps be taken to protect these junctions with parking restrictions.
14765. TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Following the previous decision to award it a grant, a letter was submitted from Taunton and District CAB inviting the Town Council to become a member of the Bureau (Minute No. 14755 – 2 June 2008 refers)
Resolved that the Town Council become a member of the Taunton and District CAB and Councillor Stock-Williams be appointed as its representative.
14766. TREE PRESERVATION ORDER AT 11 HIGH PATH, WELLINGTON
Further to Minute 14759 (2 June 2008) it was reported that the TPO at 11 High Path had now been confirmed.
Resolved that the report be noted.
14767. PUBLIC CALL BOXES.
It was reported that following receipt of figures which indicated regular useage of local call boxes a stronger objection to their closure has been lodged on behalf of the Council (Minute 14763 – 2 June 2008 refers)
Resolved that the further objections be confirmed and supported.
14768. WELLINGTON AND DISTRICT ORAL HISTORY GROUP
Further to Minute 14666 (7 April 2008) a letter was submitted from the above Group thanking the Council for its grant.
Resolved that the letter be noted
14769. FLOODING AT IMPROVEMENT PLACE, WELLINGTON.
With reference to Minute 14757 (2 June 2008) it was reported that a meeting had taken place between representatives of the Town Council, Wellington School and the Highway Authority to discuss further the problems of flooding in the Improvement Place area of Wellington. Following an inspection of the Wellington School grounds and the surrounding area it appeared that much of the problem might be caused by storm water coming from the School and through the bank opposite Martin’s Buildings. The School had subsequently confirmed that it intended to undertake certain remedial works during the school holidays. It was hoped that this, together with the proposed highway drainages works at the top of the hill, might alleviate the problems experienced by the local residents during periods of heavy rainfall.
Resolved that the present position be noted and monitored.
14770. ADDITIONAL HIGHWAY LIGHTING AT CLIFFORD TERRACE, WELLINGTON
The Clerk reported that some time ago the County Council had been requested to provide an estimate of the cost of installing additional lighting at Clifford Terrace, Wellington (Minute 13707 – 6 March 2006 refers). A quotation in the sum of £3,366.60 had now been received.
Since this matter was originally discussed it appeared that the lack of lighting in this area might not be quite as bad as at first feared. In addition the proposed new link from the Somerfield development might evolve as the route of choice through that area of town. In the circumstances it was agreed that no further action should be taken at this stage.
Resolved the provision of additional lighting at Clifford Terrace be held in abeyance.
14771. TRAFFIC REGULATION ORDER, WEST BUCKLAND ROAD, WELLINGTON
It was reported that the Highway Authority proposed to make a TRO which prohibited vehicles making a right hand turn on a length of road leading to the County Council Meteorology Centre in West Buckland Road.
Resolved that no objection be raised to this Traffic Regulation Order.
14772. SOMERSET LOCAL INITIATIVES BUDGET
Submitted a letter from Somerset County Council regarding the Somerset Local Initiatives Budget for Somerset County Councillors. This was a scheme which provided an allocation of £15,000 “to help deliver projects to benefit local communities within their areas”. This budget was aimed at contributing towards Local Area Agreement targets. It would be an opportunity to think strategically and link into other initiatives.
Resolved that the information be noted.
14773. LOCAL ACTION BID
A copy of an email from the Blackdown Hills Local Products Strategy Co-ordinator was submitted which informed the Council that a bid for funding had been submitted to the Regional Development Agency.
Resolved that the information be noted.
14774. WELLINGTON FEDERATION OF SPORTS CLUBS SUMMER SPECTACULAR
It was reported that a letter had been received from Wellington Sports Federation asking if the Town Council would like to be involved in its Summer Spectacular 2008 by taking a stand/display. Members recognised that it would be necessary to find enough volunteers to staff the stall for the duration of the event.
Resolved that councillors be circulated with details and asked to indicate if they were willing to act as volunteers and staff a Town Council stall.
(Councillor Bowrah declared a personal interest in this matter as the Chairman of the Sports Federation)
14775. LEISURE NOTICE BOARDS
A letter was submitted from TDBC asking if the Council would like any of its yellow Leisure Noticeboards.
Resolved that TDBC be thanked but informed that this Council did not wish to take advantage of its kind offer.
14776. COMMUNITY SAFETY COMMITTEE
The minutes of a meeting of the Community Safety Committee held on 11 June 2008 were submitted for consideration.
The Committee had considered it Terms of Reference. It had also considered requests for a mobile CCTV camera to be placed in Buckwell and in Rockwell Green.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) TDBC be asked to investigate the costs of a permanent camera at Rockwell Green;
3) the CCTV camera at Waterloo Road be relocated to a lighting pole outside Brock’s shop at Rockwell Green.
14777. STAFFING AND TRAINING COMMITTEE
The minutes of a meeting of the Staffing and Training Committee held on 16 June 2008 were submitted for consideration.
In addition to its Terms of Reference, the Committee had considered Maternity cover for the Assistant Clerk, Learning and Development Strategies for Members and Officers, Planning Refresher Training, Time Recording of Town Clerk’s Working Hours, Guidance on Work Priorities, Transport for the Deputy Mayor and working conditions in the Town Clerk’s office.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) the Town Clerk, in consultation the Mayor and the Chairman of the Committee, be authorised to appoint suitable candidates to provide maternity cover for the Assistant Clerk;
3) the Town Clerk be paid overtime for the extra hours worked in April and May;
4)the cost of official transport for the deputy mayor during her term of office both as Deputy Mayor and as Mayor be met by the Council subject to being selective in undertaking engagements outside the ton and restricting them to those that would promote the town;
5) appropriate improvements to the lighting, flooring, decoration and storage of files in the Town Clerk’s office be made as soon as possible and the necessary expenditure be authorised
14778. EMERGENCY COMMITTEE
The minutes of a meeting of the Emergency Committee held on 17 June 2008 were submitted for consideration.
The Committee considered its Terms of Reference. It also discussed the Somerset Local Authorities Civicl Contingencies Plan Template, the operation of the Civil Contingencies Plan and agreed to take part in any appropriate training opportunities.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) John Lewis, Civil Contingencies Manager at Taunton Deane Borough Council attend a future meeting of the Committee to discuss the Town Council’s role and responsibilities within the Civil Contingencies Plan.
14779. ALLOTMENTS COMMITTEE
The minutes of a meeting of the Allotments Committee held on 24 June 2008 were submitted for consideration.
The terms of reference for the Committee were considered. In addition, the Committee discussed issues in relation to the provision of fencing and entrance gates, the clearing of footpaths and hedges, a number of operational matters and the method of inspecting plots.
Resolved that Council be recommended that;
1) the terms of reference as set out in the minutes of the meeting be adopted;
2) in view of the cost of replacing the fencing at the entrance to the Allotments it be not currently proceeded with. There did, however, appear to be a willingness among certain allotment holders to provide some replacement fencing themselves. The Committee felt that this was an option that should be pursued;
3) the quotation submitted by Wadham Fencing for the provision of 1 pair of 1.8 x 3metre wide weld mesh gate in the sum of £650 plus VAT be accepted;
4) the quotation submitted by the Basins Allotments Restoration Group in the sum of £250 for the clearing of footpaths and hedges be accepted
5) in order to help maintain a sustainable allotment the request for the provision of a mains water supply be not agreed;
6) action be taken to cut undergrowth at the entrance and investigate further the possibility of levelling the area immediately in front of the entrance gate;
7) consideration be given to the rental levels before January 2009 (in the meantime rental levels of other allotment sites be investigated);
8) the current principle of giving a reduction in rent for more than one plot be discontinued when the rental levels are reviewed;
9) the current Waiting List be noted;
10) in order to maintain a consistent approach to inspection of all plots the draft flow chart submitted at the meeting be used.
(Councillor Bowrah declared a personal interest in this matter as an Allotment tenant)
14780. ENVIRONMENT COMMITTEE
It was noted that the planned meeting of the Environment Committee had been cancelled due to insufficient business to transact at the present.
14781. FOOTPATHS COMMITTEE
It was noted that a meeting of the Footpaths Committee had taken place on 1 July 2008 .The minutes of that meeting would be circulated at the next meeting of the Council.
14782. COMMUNITY ENGAGEMENT
Councillor Mitton submitted a paper regarding community engagement across Taunton Deane. Consultation with the community had taken place by TDBC and the County Council using different mechanisms. Taunton Deane had consulted through the Local Strategic Partnership (LSP) and Community Partnership meetings whilst the County Council had used Area Working Panels as a method of consultation with parishes and other community organisations.
This had inevitably led to unnecessary confusion and duplication. An outline of the role of the LSP and Local Area Agreements (LAA) were submitted. Also submitted was a summary of the headings included in the LAA submission to the Government Office for the South West as its key targets and activities.
It was important that the Town Council continued to be represented at future Community Partnership meetings and that all funding streams were properly investigated.
Resolved that the report be noted.
14783. WELLINGTON ECONOMIC PARTNERSHIP
It was noted that communication with the Partnership had recently become less frequent.
Resolved that the Wellington Economic Partnership be asked to provide copies of the minutes of its meetings.
14784. WELLINGTON COMMUNITY ASSOCIATION
Resolved that Councillor Janet Lloyd be appointed as the Town Council’s representative to serve on this Association
14785. MARKET AND COASTAL TOWNS INITIATIVE
Councillor Mitton reported that the Vision Statement had now been finalised and published. It was to be launched at the Community Day event on 13 July 2008. The Vision contained a number of ideas an suggestions that now had to be turned into reality and delivered. It was felt that the document could form the basis of the Council’s “Parish Plan”.
One of the suggestions contained within the Vision was the formation of a Youth Council. It was agreed that this was a subject that should be placed on the agenda of a future meeting of the Council.
Resolved that the current position be noted.
14786. WELLINGTON FOOD EVENT
It was reported that the Wellington Food Event had taken place on 5 and 6 July 2008 at Wellington School. Despite horrendous weather conditions the event was attended by approximately 12,000 people over the two days.
Although it appeared to have been hugely successful for those that visited or took part in the event, a certain amount of negative feedback had been received from some local traders in the town. A full review and evaluation of the two days was needed with feedback from all parties.
Consideration was given to the contribution from Wellington Town Council to Wellington Food Town. The Town Council had agreed to release £5,000 as soon as it received a written assurance that the contribution would go towards the cost of providing the extra marquee space for the Food Fair and not be used for any other purpose
Resolved that;
1) subject to the above assurance being given by the Wellington Economic Partnership, the sum of £5,000 be released as this Council’s contribution to the Wellington Food Town;
2) Wellington School be thanked for its efforts in connection with the staging of the Food Event.
14787. WEBSITE WORKING PARTY
The Working Party had considered three quotes it had received for updating and refreshing the Council web site. The lowest and most appropriate quote had been received from Magellan Projects.
Resolved that the quote submitted by Magellan Projects be accepted.
14788. POWER OF WELL BEING
The Town Clerk reported that that Communities Secretary had recently announced a new era of 'parish power' where parishes would have a real purpose in modern society
She felt that Parish councils were often the most immediate form of representation, acting as a focal point for local debate and identity. Parish councils could also be very effective at connecting with local people, and stoking enthusiasm for getting involved.
An 'Empowerment' White Paper, with proposals designed to reinvigorate local democracy and devolve power to the grass roots would be complemented by separate powers for parish councils including;
· Plans to make it easier to bring in local experts onto parish councils to help drive key priorities and shape services that matter;
· Parishes would be able to temporarily appoint local experts as additional councillors to advise on issues within their field of expertise, such as teachers on schools or businessmen on finance;
· A new 'wellbeing' power for eligible local parish councils. This would shift more power locally, so eligible parish councils could freely make decisions as long as they were in their community's interest and promoted the wellbeing of its area.
The new power was extended to eligible parish and town councils by last year's Local Government and Public Involvement in Health Act. Secondary legislation was being drawn up, in order to bring it into operation this year. Any parish or town council could decide to use the power, if it met criteria that were currently being finalised.
The Local Government Act also introduced a new power for parish councils to appoint a limited number of additional councillors in order to bring extra skills and expertise to their work, on a temporary basis. This provision would also be brought in later in 2008.
The Somerset Association of Local Councils would be offering appropriate training in this new power for members.
Resolved that the report be noted.
14789. PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED for the following applications:
(a) Retention of boundary wall to north west boundary at The Salvation Army, Scotts Lane, Wellington (43/2008/065)
(b) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/063)
(c) Erection of industrial unit, Ryelands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2008/044)
(d) Erection of replacement double garage at the Coach House, South Street, Wellington (43/2008/038)
(e) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048)
(f) Management Work to one prunus tree included in a TPO at Wellington House, Longforth Road, Wellington (43/2008/070T)
(g) Extension of wall into front garden and replacement of wooden fencing at 41 Warren Street, Rockwell Green, Wellington (43/2008/045)
(h)Conversion of buildings and erection of new buildings to provide 223 dwellings and a number of commercial units Tonedale Business Park, Tonedale Mill, Milverton Road, Wellington (43/2007/093LB and 43/2007/092)
(i) Residential development to provide 51 dwellings at Cades Farm, Taunton Road, Wellington (43/2007/171)
(j) Erection of conservatory to southwest elevation at 14 Quantock Road, Wellington (43/2008/051)
PERMISSION REFUSED for the following applications:
(a) Erection of dwelling adjacent to 10 Blackberry Court, Wellingtonb (43/2008/047)
(b) Erection of 14 Apartments (Block E) land to the rear of Fore Street and North Street, Wellington (43/2007/184)
(c) Erection of 24 apartments (Blocks A & B) land to the rear of Fore Street and North Street, Wellington (43/2007/185)
(d) Erection of 40 apartments (Blocks C & D ) land to the rear of Fore Street and North Street, Wellington (43/2007/187)
The following applications had been WITHDRAWN:
(a) Erection of extension and raising of roof to form loft conversion, 3 Oldway Park, Wellington (43/2008/055)
(b) Construction of 5 flats with pedestrian access only at 12 High Street, Wellington (43/2008/061)
Resolved that the report be noted.
14790. COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to 31 May 2008 was £80,179.75 and that the expenditure for the same period £78,318.63.
Resolved that the report regarding Payments and Receipts be noted and approved.
14791. ACCOUNTS FOR PAYMENT
Resolved that the payment of the following accounts and the signing of the following cheques be authorised:
(a) House of Flags – for designing and providing “pop up” banner £362. 09
(b) St John’s Church of England Primary School for Crossing Patrol Spring Term £221. 88
(c) Taunton and District CAB – previously authorised grant £1,130
(d) Viking Direct for office supplies £115.61
(e) Taunton Deane Borough Council – Rental of offices July to September 2008 £250
(f) Taunton Deane Community Transport Ltd £120
(g)Hinewood Cleaning Services £64.00
(h) Deane DLO for erection of CCTV camera £54.05
(i) Konica Minolta Photocopier rental £272.20
(j) Powells Workwear and Safety for high visibility vests - £35.26
(k) Councillor Critchard – travelling expenses for Mayoral duties £35.20
(l) Wellington Twinning Association - £500 grant
(m) Wellington Food Town - £5,000 grant
The meeting closed at 8.44p.m.
Wellington Town Council planning meeting July 2008
MINUTES OF THE 135th PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 7th JULY 2008 AT 6PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), R. Bowrah, J Lloyd, G. Copley, A. Govier, J. Govier, D Mitton, V. Stock-Williams, and S. Walters (who arrived at 6..20pm) and G Dyke (Town Clerk), J. Thorne, (Assistant Clerk) and M. Bale (Taunton DBC planning officer).
There were apologies from Councillors G. Goodwin, J Clark, C. Hindley, R Henley, and N Wilson. There was 1 member of the public present.
14751 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the town council planning meeting as different facts could be placed before them. Councillor Mitton declared a personal interest in the application at Queens Road because he was a neighbour. Councillors A and J Govier declared personal interests in the application for Sylvan Road because they were neighbours and knew the applicant.
14752 31 QUEENS ROAD, WELLINGTON
The council received details on the following application: Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041). There was one letter of objection from neighbour D Parish who had concerns about loss of light, the height of the extension with suggestions for amending the plans. Mr Bale said the main concern was the impact it would have on the neighbouring dwellings because of the increase in height and bulk of the proposed extension which was larger than the existing conservatory. However he deemed this was acceptable as the design provided a significant improvement to the existing extension and was in keeping with the original fabric of the dwelling. Councillors agreed unanimously to APPROVE the application.
14753 78 SYLVAN ROAD, WELLINGTON
The council received details on the following application: Erection of two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066). There were no letters of objection however Mr Bale recommended refusal on the grounds the proposal was out of character, detrimental to the street scene, and overdevelopment. The council agreed to REFUSE the application on these grounds.
14754 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications:
(a) Change of use from residential dwelling to osteopath/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). This application had been deferred from the last planning meeting because the environmental health officer’s report was awaited. There was one letter from the applicant stating his reasons for the application and explaining he had run a complementary health practice in the town since 1991 and had for some time been looking for a suitable property to buy which would be easy to access on foot from the town centre and with nearby parking. The environmental health officer raised no objections and the planning department was happy with the proposal. Councillors agreed unanimously to RECOMMEND APPROVAL.
COUNCILLOR WALTERS ENTERED HERE AT 6.20PM
(b) Demolition and reinstatement like for like of the south western and north eastern walls to Block E, Tonedale Business Park, Tonedale Mill, Milverton Road, Wellington (43/2008/072LB). This application was deferred at the last planning meeting. The planning department was happy with the proposal and councillors agreed unanimously to RECOMMEND APPROVAL.
(c) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated parking, 36 High Street, Wellington (43/2008/056). The conservation officer was unhappy with the proposal because a 3 storey building was considered inappropriate in that location and would be out of character with the existing dwellings. Councillors agreed to RECOMMEND REFUSAL on the grounds of the overbearing nature of the proposal.
(d) Application to fell one ash tree within Wellington conservation area at 1 Shute Row, South Street, Wellington (43/2008/084T). The council agreed to RECOMMEND APPROVAL SUBJECT TO THE TREE BEING DISEASED OR DANGEROUS AND THE TREE OFFICER AGREED WITH THE PROPOSAL.
(e) Residential development consisting of 50 units with associated garages, parking courtyards, road and footpaths at Cades Farm, Wellington (43/2008/068). This was a reserved matters application. Mr Bale explained outline planning permission for this had already been granted so assessment was required in respect of appearance, landscaping, layout and scale. The council agreed to RECOMMEND APPROVAL.
THE MEETING CLOSED AT 6.35PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), R. Bowrah, J Lloyd, G. Copley, A. Govier, J. Govier, D Mitton, V. Stock-Williams, and S. Walters (who arrived at 6..20pm) and G Dyke (Town Clerk), J. Thorne, (Assistant Clerk) and M. Bale (Taunton DBC planning officer).
There were apologies from Councillors G. Goodwin, J Clark, C. Hindley, R Henley, and N Wilson. There was 1 member of the public present.
14751 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the town council planning meeting as different facts could be placed before them. Councillor Mitton declared a personal interest in the application at Queens Road because he was a neighbour. Councillors A and J Govier declared personal interests in the application for Sylvan Road because they were neighbours and knew the applicant.
14752 31 QUEENS ROAD, WELLINGTON
The council received details on the following application: Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041). There was one letter of objection from neighbour D Parish who had concerns about loss of light, the height of the extension with suggestions for amending the plans. Mr Bale said the main concern was the impact it would have on the neighbouring dwellings because of the increase in height and bulk of the proposed extension which was larger than the existing conservatory. However he deemed this was acceptable as the design provided a significant improvement to the existing extension and was in keeping with the original fabric of the dwelling. Councillors agreed unanimously to APPROVE the application.
14753 78 SYLVAN ROAD, WELLINGTON
The council received details on the following application: Erection of two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066). There were no letters of objection however Mr Bale recommended refusal on the grounds the proposal was out of character, detrimental to the street scene, and overdevelopment. The council agreed to REFUSE the application on these grounds.
14754 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications:
(a) Change of use from residential dwelling to osteopath/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). This application had been deferred from the last planning meeting because the environmental health officer’s report was awaited. There was one letter from the applicant stating his reasons for the application and explaining he had run a complementary health practice in the town since 1991 and had for some time been looking for a suitable property to buy which would be easy to access on foot from the town centre and with nearby parking. The environmental health officer raised no objections and the planning department was happy with the proposal. Councillors agreed unanimously to RECOMMEND APPROVAL.
COUNCILLOR WALTERS ENTERED HERE AT 6.20PM
(b) Demolition and reinstatement like for like of the south western and north eastern walls to Block E, Tonedale Business Park, Tonedale Mill, Milverton Road, Wellington (43/2008/072LB). This application was deferred at the last planning meeting. The planning department was happy with the proposal and councillors agreed unanimously to RECOMMEND APPROVAL.
(c) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated parking, 36 High Street, Wellington (43/2008/056). The conservation officer was unhappy with the proposal because a 3 storey building was considered inappropriate in that location and would be out of character with the existing dwellings. Councillors agreed to RECOMMEND REFUSAL on the grounds of the overbearing nature of the proposal.
(d) Application to fell one ash tree within Wellington conservation area at 1 Shute Row, South Street, Wellington (43/2008/084T). The council agreed to RECOMMEND APPROVAL SUBJECT TO THE TREE BEING DISEASED OR DANGEROUS AND THE TREE OFFICER AGREED WITH THE PROPOSAL.
(e) Residential development consisting of 50 units with associated garages, parking courtyards, road and footpaths at Cades Farm, Wellington (43/2008/068). This was a reserved matters application. Mr Bale explained outline planning permission for this had already been granted so assessment was required in respect of appearance, landscaping, layout and scale. The council agreed to RECOMMEND APPROVAL.
THE MEETING CLOSED AT 6.35PM
Thursday, 3 July 2008
Wellington Town Council planning minutes June 2008
MINUTES OF THE 134th PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 2 JUNE 2008 AT 6PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), R. Bowrah, G. Copley, G. Goodwin, A. Govier, J. Govier, C. Hindley, D Mitton, V. Stock-Williams, S. Walters and N Wilson.
Greg Dyke (Town Clerk), Mrs J. Thorne, (Assistant Clerk) and Mr J. Hamer (Taunton DBC Planning Manager).
There were apologies from Councillors J Clark, R Henley, and J Lloyd. There was 1 member of the public present.
14747 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them.
14748 20 HOWARD ROAD, WELLINGTON
The Council received details of the following application: Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies at 20 Howard Road, Wellington (43/2008/048). A letter of representation had been received from an adjoining owner expressing concern at possible overlooking from windows at the back of the property. The Planning Officer informed the Council that the neighbours concern over existing windows to the rear was not an issue that could be addressed by this planning application. In respect of the issues of impact on residential amenity and road safety and with regard in particular to no objection being raised either by the Environmental Health Officer or County Highways Authority it was considered that the proposal was acceptable. The Council agreed to GRANT PERMISSION.
14749 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049). The Environmental Health Officer felt that there would be a potential noise nuisance and had asked the applicant to undertake an acoustic survey to establish what noise attenuation measures might be necessary.
Standing Orders were suspended to allow Linda Powell, a neighbouring resident to speak.
It was agreed to DEFER this application pending receipt of the Environmental Health Officer’s further observations.
(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). The Conservation Officer felt that a three storey building in this position was inappropriate and would have an adverse impact on the character of the Conservation Area. It was agreed to recommend that this application be REFUSED.
(c) Construction of five flats with pedestrian access only at 12 High Street, Wellington (43/2008/061). The views of the Conservation Officer were awaited. There also appeared to be a possible problem of overlooking.
It was agreed to DEFER this application pending receipt of the Conservation Officers views and the receipt of any representations.
(d) Reduction in height of existing fence by 1 foot 32 Seymour Street, Wellington (43/2008/059). There was little adverse impact on visual amenity with this proposal.
It was agreed to recommend that PERMISSION BE GRANTED.
(e) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). The views of the Environmental Health Officer were awaited, together with those of the Highway Authority.
It was agreed to DEFER this application pending receipt of the appropriate officer’s views.
(f) Application to carry out management work to one Prunus Tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1984 at Wellington House, Longforth Road, Wellington (43/2008/070T)
It was agreed to recommend that CONSENT BE GRANTED.
(g) Demolition and reinstatement like for like of the south western and north eastern walls to Block E, Tonedale Business park, Tonedale Mill, Milverton Road, Wellington (43/2008/072LB).
It was agreed to DEFER this application pending receipt of the observations of the Conservation Officer.
THE MEETING CLOSED AT 6.26PM
PRESENT: Councillors P Critchard (Mayor), J Reed (Deputy Mayor), R. Bowrah, G. Copley, G. Goodwin, A. Govier, J. Govier, C. Hindley, D Mitton, V. Stock-Williams, S. Walters and N Wilson.
Greg Dyke (Town Clerk), Mrs J. Thorne, (Assistant Clerk) and Mr J. Hamer (Taunton DBC Planning Manager).
There were apologies from Councillors J Clark, R Henley, and J Lloyd. There was 1 member of the public present.
14747 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton Deane Borough Council Planning Committee and reserved their right to vote differently at Taunton Deane Borough Council Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them.
14748 20 HOWARD ROAD, WELLINGTON
The Council received details of the following application: Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies at 20 Howard Road, Wellington (43/2008/048). A letter of representation had been received from an adjoining owner expressing concern at possible overlooking from windows at the back of the property. The Planning Officer informed the Council that the neighbours concern over existing windows to the rear was not an issue that could be addressed by this planning application. In respect of the issues of impact on residential amenity and road safety and with regard in particular to no objection being raised either by the Environmental Health Officer or County Highways Authority it was considered that the proposal was acceptable. The Council agreed to GRANT PERMISSION.
14749 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049). The Environmental Health Officer felt that there would be a potential noise nuisance and had asked the applicant to undertake an acoustic survey to establish what noise attenuation measures might be necessary.
Standing Orders were suspended to allow Linda Powell, a neighbouring resident to speak.
It was agreed to DEFER this application pending receipt of the Environmental Health Officer’s further observations.
(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). The Conservation Officer felt that a three storey building in this position was inappropriate and would have an adverse impact on the character of the Conservation Area. It was agreed to recommend that this application be REFUSED.
(c) Construction of five flats with pedestrian access only at 12 High Street, Wellington (43/2008/061). The views of the Conservation Officer were awaited. There also appeared to be a possible problem of overlooking.
It was agreed to DEFER this application pending receipt of the Conservation Officers views and the receipt of any representations.
(d) Reduction in height of existing fence by 1 foot 32 Seymour Street, Wellington (43/2008/059). There was little adverse impact on visual amenity with this proposal.
It was agreed to recommend that PERMISSION BE GRANTED.
(e) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). The views of the Environmental Health Officer were awaited, together with those of the Highway Authority.
It was agreed to DEFER this application pending receipt of the appropriate officer’s views.
(f) Application to carry out management work to one Prunus Tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1984 at Wellington House, Longforth Road, Wellington (43/2008/070T)
It was agreed to recommend that CONSENT BE GRANTED.
(g) Demolition and reinstatement like for like of the south western and north eastern walls to Block E, Tonedale Business park, Tonedale Mill, Milverton Road, Wellington (43/2008/072LB).
It was agreed to DEFER this application pending receipt of the observations of the Conservation Officer.
THE MEETING CLOSED AT 6.26PM
Saturday, 28 June 2008
Wellington Town Council meeting June 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 2 June 2008 at 7.00pm.
PRESENT: Councillor P Critchard (Mayor)
Councillors R. Bowrah, G. Copley, G. Goodwin, A. Govier, J. Govier, , R. Henley, C. Hindley, D Mitton, J Reed, V. Stock-Williams, S. Walters and N. Wilson.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 4 members of the public present.
14750 APOLOGIES
Councillors Clark, Henley and Lloyd
14751 MINUTES
The minutes of the Annual meeting of the Council held on 12 May 2008 and the meetings of the Council held on 12 May 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14752 TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that he had attended a performance of Annie Get Your Gun by the Wellington Operatic Society, represented the Council at the Green Flag judging day at Wellington Park, opened the Annual Street Fair and attended an Induction Service for Churchwardens
He had also received an invitation to attend the Summer Spectacular being organised by the Wellington Sports Federation. This invitation had also been extended to all councillors.
14753 POLICE REPORT
Standing Orders were suspended to allow Mr Stan Broom to speak.
Mr Broom referred to a recent incident where he had occasion to report a suspicious package to the Police. In view of recent events in Exeter, Mr Broom expressed disappointment at the amount of time it took the Police to respond.
Wellington Police Sergeant Stuart Bell thanked Mr Broom for calling the Police. He confirmed that the Wellington Police Station was not a response Station. He advised that 999 should be dialled in similar circumstances. Sergeant Bell undertook to discuss this particular incident further with Mr Broom. Councillor Jackie Govier also assured Mr Broom that his concerns had been taken seriously and that this matter would be discussed by the Council’s Emergency Committee.
Sergeant Bell then went on to report the latest crime figures for May. There had been a general increase in criminal damage to motor vehicles and in thefts from motor vehicles. This appeared to be an increasing crime trend. However, there had been a reduction in other types of criminal damage and in burglaries from non dwellings and theft from shops. Although the figures showed an overall reduction, he was concerned with those areas where an increasing trend had been noticed. Action had been taken to put additional patrols in place to try and deal with this.
Details were also submitted of the recent discovery of a drug production enterprise and arrests made.
Councillor Andy Govier gave an update on the Restorative Justice Scheme. Seven volunteer coordinators had been appointed and it was hoped that Panels would be in operation shortly. The Council were informed that Rowena Stratford, the Restorative Justice Coordinator had recently been in a car accident and was unable to be present at the meeting. Members sent their best wishes to Rowena for a speedy recovery.
14754 PUBLIC PARTICIPATION TIME
Isabel Ward reported that the Wellington in Bloom organisation were still waiting to be informed of the date for judging. It was intended to take the judges to visit the Basins and the Allotments. She drew attention to various areas that would benefit from some attention.
It was unfortunate that the recent spate of vandalism in the Park had reduced the time available to be spent on providing floral displays.
(Councillor Bowrah declared a personal interest in this matter as an Allotment holder).
14755 GRANT APPLICATION: TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
A request was submitted from Taunton and District CAB for an annual grant of £1250. It was reported that when a similar grant was made last year, an additional amount of £120 had been given to enable the installation of Broadband in the office used by CAB. However, as Broadband had subsequently been provided by Taunton Deane Borough Council this sum had not been used. In the circumstances it was felt that a grant should be made, but that the sum of £120 should be deducted from the amount requested.
Members were also keen to hold talks with the CAB to see if there was any possibility of enhancing the service currently provided in Wellington.
It was agreed that:
· a grant of £1,130 be made to Taunton and District Citizens Advice Bureau;
· further discussions take place with the CAB to investigate the possibility of its service in Wellington being enhanced.
14756 WELLINGTON IN BLOOM
With reference to Minute 14743 a note had been received from the Treasurer of Wellington in Bloom thanking the Council for its grant and saying that the money would be spent in enhancing this “special town”. The comments were noted.
14757 ROAD SURFACE, IMPROVEMENT PLACE, WELLINGTON
Further to Minute 14736 an email from the Highway Authority was reported which stated that the road surface at Improvement Place had been inspected several months ago and this site had been added to their Proposed Scheme Resurfacing List for future work.
Concern was also expressed at the recent problems of flooding in this area. It appeared from an inspection of the area that the problem could have been caused by a range of issues including inadequate road surface drainage and excess storm water coming down through the bank under the Wellington School Astroturf area. It was agreed that a meeting be held with the Highway Authority and the Bursar, Wellington School to investigate what action might be taken to solve this recurring problem.
14758 WELLINGTON PLASTIC BAG FREE TOWN
With reference to Minute 14726 a further letter had been received from Christian Care for One World (CCOW) regarding making Wellington Plastic Bag Free. The Clerk reported that this initiative had now been drawn to the attention of the Wellington Economic Partnership and the Wellington Chamber of Trade and Commerce.
It was agreed that a report be submitted giving further information on how this initiative had been successfully implemented in other areas.
14759 TPO, 11 HIGH PATH, WELLINGTON
With reference to Minute 14735 a report of the Development Manager to TDBC Planning Committee regarding TPO at 11 High Path, Wellington was submitted. The report had recommended that this TPO be confirmed. The report was noted.
14760 PARKING PROBLEMS, CORAMS LANE, WELLINGTON
Further to Minute 14732 a letter was submitted from Wellington RFC regarding parking problems in and around Corams Lane. The Rugby Club had acknowledged the problem and gave details of procedures they had put in place to ensure that it did not happen again. Members felt that this was a very satisfactory result and noted the Rugby Club’s letter.
14761 GRANT – WELLINGTON RFC
With reference to Minute 14719 a letter was submitted from Viridor Credits following the decision to bring forward the grant payable to Wellington RFC for its proposed Stand. The Town Council’s assistance in this matter was appreciated which would help to achieve a successful project. The letter was noted.
14762 PARKING AT BUCKWELL, WELLINGTON
With reference to Minute 14713 the Clerk reported that the parking situation at Buckwell had been monitored by TDBC’s Civil Enforcement Officers. Although there was evidence of irresponsible and inconsiderate parking there had been no breaches of the parking regulations. It was noted that the situation would continue to be monitored. The Clerk would establish the legal position regarding parking in this area and investigate the possibility of the introduction of parking restrictions.
14763 PUBLIC CALL BOXES
A letter was submitted from TDBC drawing attention to proposals by BT to remove a number of public payphones from the area. The views of the Town Council had been requested by the Borough Council who would be coordinating responses on behalf of BT..
Members were generally very concerned at these proposals. It was felt that public call boxes continued to provide a valuable service, particularly to vulnerable sections of the community. It was agreed that in the absence of detailed useage figures, BT be informed that the Town Council did not believe that a case had been made to support any closures at this stage.
14764 TRO SPRINGFIELD ROAD, WELLINGTON
A Traffic Regulation Order regarding the temporary closure of Springfield Road, Wellington on 20 July 2008 was noted.
14765 SAFER, STRONGER COMMUNITIES
A letter was received from Chief Superintendent Sandy Padgett updating the Council on the development of safer, stronger neighbourhoods and the end of year performance regarding reducing and detecting crime. The letter was noted.
14766 WELLINGTON TOWN GUIDE
Members noted that the 2008 edition of the Wellington Town Guide was now available. Copies were currently being distributed around the town.
14767 BYWAYS OPEN TO ALL TRAFFIC
A letter was submitted from the Environment Directorate, Somerset County Council regarding applications to modify the Definitive Map by upgrading restricted byways to Byways Open to All Traffic (BOATs). The letter was noted
14768 POOLE BENCH
Councillor Bowrah reported that the public bench located at Poole crossroads had been removed. It appeared that it had been removed as part of the residential development which was taking place in the area. The Council were keen to see the seat reinstated or to receive reimbursement for its value which was £535.
It was agreed that the Clerk should contact Persimmon Homes in the first instance to establish whether they could provide any information regarding its removal.
14769 MARKET AND COASTAL TOWNS INITIATIVE
Councillor Mitton reported the latest position with this Initiative. He thanked those who had been involved in the consultation and visioning exercise.
The Steering Group had been looking at the long term structural issues, the strengths and weaknesses of the town, the vision for the future and ways of promoting a strong economy. It was hoped to involve all parts of the local community and to engage especially with young people.
The process would continue to be driven by the Town Council and the Wellington Economic Partnership and a final Plan would be produced.
Work was currently proceeding with consultants focusing on the “Wellington Green Lung”.
The position was noted.
14770 WELLINGTON FOOD TOWN
Councillor Mitton reported that plans were well advanced for the Food Town event on 4 and 5 July 2008. The event would be bigger this year and would be over a 2 day period. It would take place at Wellington School. It was hoped to involve the local community more this year with opportunities being provided for community stalls. Volunteers to assist in the event were being sought. The position was noted.
14771 ALLOTMENTS COMMITTEE
Councillor Lloyd, as Lead Councillor on Allotments had submitted a report which stated that since the last meeting of the Council she had undertaken a site visit of the council’s allotments, accompanied by Councillor Mitton and the Town Clerk.
There were a number of issues that needed to be addressed by the committee at its first meeting.
These ranged from replacing some of the fencing and the barbed wire that was present on the fencing and replacing the present gate to arranging for grass and hedge cutting on the site. Some work had already been undertaken on obtaining estimates for the cost of replacing/renewing the fencing and gate.
A site meeting for the Allotments Committee Members had been arranged for 6.30 p.m. on Thursday 12 June 2008 and the first Allotments Committee Meeting was to be held at 3.00 p.m. on Tuesday 24 June 2008 in the Council Chamber.
14772 CUSTOMER ACCESS PROJECT – SOUTH WEST ONE
The Town Clerk reported upon a meeting that had taken place with the Mayor (Councillor Critchard), Councillor Mitton, the Town Clerk and 2 representatives of South West One.
After setting this Project against the background of the failed Unitary Council bid, Team Somerset and now Pioneer Somerset, the representatives from SW One had explained that they had been tasked with undertaking a project to look at locality based service delivery.
They stressed that their role was to look at the “proof of concept” and not to deliver any solutions at this stage. They would be looking at Wellington as a whole, apply local needs and local solutions and see if a viable business case could be prepared.
They would be working with many different stakeholders including the Town Council. It was their intention to analyse the data they collect before arranging a workshop at the end of June at which all stakeholders would be invited to attend.
The over riding philosophy was to see whether the concept of a “One Stop Shop” providing a range of services in one place was possible.
The Town Council would play a major role in this Project and any further developments would be reported to members. The report was noted.
14773. THINKING BIG FOR WELLINGTON
Councillor Mitton reported that the Wellington Market and Coastal Town Initiative had held consultation meetings earlier this year on a Vision for the future of Wellington and was close to publishing its plan. Consultations on the draft would be taking place shortly.
In the meanwhile he felt that the Council should be thinking about the present in Wellington.
The proposed move of the Medical Centre to Mantle Street was one of the most unpopular recent ideas. The site had been chosen because of a lack of alternative sites in Wellington. The local Library was too small. Under the Pioneer Somerset initiative local authorities were looking at a single point for customers to access public services in Wellington.
At the same time, the Cooperative appeared to be about to buy Somerfield As the new Somerfield Superstore was going to be ready at the end of this year it was possible that the Cooperative would want to move its present store to the new site. It might be that their existing store could be used as Wellington’s own centre for public services provision.
An opportunity like this probably occurred rarely and Councillor Mitton felt that it should be grasped.
Members generally welcomed the opportunity for discussion of this matter. They did, however, wish to guard against raising expectations unnecessarily. At this stage, there were many loose ends still to tie up.
It was agreed that the Clerk should contact the landowner to establish their plans for the future of the site and to inform them of this idea.
14774 PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington (43/2007/061)
(b) Carry out management work to one beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T)
(c) Carry out management work to 3 birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T)
(d) Erection of 1 condenser at rear of building at 63 High Street, Wellington (43/2008/029)
(e) Erection of single storey extensions and conservatory 5 Orchard Close, Lower Westford, Wellington (43/2008/050)
14775 COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to was £78,087 and that expenditure for the same period was £87,833. The report was noted.
147766 ACCOUNTS FOR PAYMENT
It was agreed to authorise the payment of the following accounts and the signing of the following cheques:
(a) BT – calls and rental charges £59.49
(b) Janet Disney – for providing refreshments for Tony Brown’s retirement evening £405
(c) Zurich Municipal – additional cost of insurance for CCTV Camera and laptop. Also increased cover for MUGA. £401.92
(d) Inland Revenue underpayment - £86.71
(e) Deane DLO for works to CCTV Camera - £135.13
(f) WCCTV – 17 March to 17 April 2008 - £32.00
(g) WCCTV – 17 April to 17 may 2008 - £2.09
(h) Somerset County Council (SWRA) Payment for training for Clerk and Assistant Clerk in relation to Finance for Local Council Clerks - £230.30
THE MEETING CLOSED AT 8.43PM
PRESENT: Councillor P Critchard (Mayor)
Councillors R. Bowrah, G. Copley, G. Goodwin, A. Govier, J. Govier, , R. Henley, C. Hindley, D Mitton, J Reed, V. Stock-Williams, S. Walters and N. Wilson.
Greg Dyke (Town Clerk), Mrs J Thorne (Assistant Clerk)
There were 4 members of the public present.
14750 APOLOGIES
Councillors Clark, Henley and Lloyd
14751 MINUTES
The minutes of the Annual meeting of the Council held on 12 May 2008 and the meetings of the Council held on 12 May 2008 copies of which had been circulated were taken as read and were signed as correct by the Mayor.
14752 TOWN MAYOR’S ANNOUNCEMENTS
The Town Mayor reported that he had attended a performance of Annie Get Your Gun by the Wellington Operatic Society, represented the Council at the Green Flag judging day at Wellington Park, opened the Annual Street Fair and attended an Induction Service for Churchwardens
He had also received an invitation to attend the Summer Spectacular being organised by the Wellington Sports Federation. This invitation had also been extended to all councillors.
14753 POLICE REPORT
Standing Orders were suspended to allow Mr Stan Broom to speak.
Mr Broom referred to a recent incident where he had occasion to report a suspicious package to the Police. In view of recent events in Exeter, Mr Broom expressed disappointment at the amount of time it took the Police to respond.
Wellington Police Sergeant Stuart Bell thanked Mr Broom for calling the Police. He confirmed that the Wellington Police Station was not a response Station. He advised that 999 should be dialled in similar circumstances. Sergeant Bell undertook to discuss this particular incident further with Mr Broom. Councillor Jackie Govier also assured Mr Broom that his concerns had been taken seriously and that this matter would be discussed by the Council’s Emergency Committee.
Sergeant Bell then went on to report the latest crime figures for May. There had been a general increase in criminal damage to motor vehicles and in thefts from motor vehicles. This appeared to be an increasing crime trend. However, there had been a reduction in other types of criminal damage and in burglaries from non dwellings and theft from shops. Although the figures showed an overall reduction, he was concerned with those areas where an increasing trend had been noticed. Action had been taken to put additional patrols in place to try and deal with this.
Details were also submitted of the recent discovery of a drug production enterprise and arrests made.
Councillor Andy Govier gave an update on the Restorative Justice Scheme. Seven volunteer coordinators had been appointed and it was hoped that Panels would be in operation shortly. The Council were informed that Rowena Stratford, the Restorative Justice Coordinator had recently been in a car accident and was unable to be present at the meeting. Members sent their best wishes to Rowena for a speedy recovery.
14754 PUBLIC PARTICIPATION TIME
Isabel Ward reported that the Wellington in Bloom organisation were still waiting to be informed of the date for judging. It was intended to take the judges to visit the Basins and the Allotments. She drew attention to various areas that would benefit from some attention.
It was unfortunate that the recent spate of vandalism in the Park had reduced the time available to be spent on providing floral displays.
(Councillor Bowrah declared a personal interest in this matter as an Allotment holder).
14755 GRANT APPLICATION: TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
A request was submitted from Taunton and District CAB for an annual grant of £1250. It was reported that when a similar grant was made last year, an additional amount of £120 had been given to enable the installation of Broadband in the office used by CAB. However, as Broadband had subsequently been provided by Taunton Deane Borough Council this sum had not been used. In the circumstances it was felt that a grant should be made, but that the sum of £120 should be deducted from the amount requested.
Members were also keen to hold talks with the CAB to see if there was any possibility of enhancing the service currently provided in Wellington.
It was agreed that:
· a grant of £1,130 be made to Taunton and District Citizens Advice Bureau;
· further discussions take place with the CAB to investigate the possibility of its service in Wellington being enhanced.
14756 WELLINGTON IN BLOOM
With reference to Minute 14743 a note had been received from the Treasurer of Wellington in Bloom thanking the Council for its grant and saying that the money would be spent in enhancing this “special town”. The comments were noted.
14757 ROAD SURFACE, IMPROVEMENT PLACE, WELLINGTON
Further to Minute 14736 an email from the Highway Authority was reported which stated that the road surface at Improvement Place had been inspected several months ago and this site had been added to their Proposed Scheme Resurfacing List for future work.
Concern was also expressed at the recent problems of flooding in this area. It appeared from an inspection of the area that the problem could have been caused by a range of issues including inadequate road surface drainage and excess storm water coming down through the bank under the Wellington School Astroturf area. It was agreed that a meeting be held with the Highway Authority and the Bursar, Wellington School to investigate what action might be taken to solve this recurring problem.
14758 WELLINGTON PLASTIC BAG FREE TOWN
With reference to Minute 14726 a further letter had been received from Christian Care for One World (CCOW) regarding making Wellington Plastic Bag Free. The Clerk reported that this initiative had now been drawn to the attention of the Wellington Economic Partnership and the Wellington Chamber of Trade and Commerce.
It was agreed that a report be submitted giving further information on how this initiative had been successfully implemented in other areas.
14759 TPO, 11 HIGH PATH, WELLINGTON
With reference to Minute 14735 a report of the Development Manager to TDBC Planning Committee regarding TPO at 11 High Path, Wellington was submitted. The report had recommended that this TPO be confirmed. The report was noted.
14760 PARKING PROBLEMS, CORAMS LANE, WELLINGTON
Further to Minute 14732 a letter was submitted from Wellington RFC regarding parking problems in and around Corams Lane. The Rugby Club had acknowledged the problem and gave details of procedures they had put in place to ensure that it did not happen again. Members felt that this was a very satisfactory result and noted the Rugby Club’s letter.
14761 GRANT – WELLINGTON RFC
With reference to Minute 14719 a letter was submitted from Viridor Credits following the decision to bring forward the grant payable to Wellington RFC for its proposed Stand. The Town Council’s assistance in this matter was appreciated which would help to achieve a successful project. The letter was noted.
14762 PARKING AT BUCKWELL, WELLINGTON
With reference to Minute 14713 the Clerk reported that the parking situation at Buckwell had been monitored by TDBC’s Civil Enforcement Officers. Although there was evidence of irresponsible and inconsiderate parking there had been no breaches of the parking regulations. It was noted that the situation would continue to be monitored. The Clerk would establish the legal position regarding parking in this area and investigate the possibility of the introduction of parking restrictions.
14763 PUBLIC CALL BOXES
A letter was submitted from TDBC drawing attention to proposals by BT to remove a number of public payphones from the area. The views of the Town Council had been requested by the Borough Council who would be coordinating responses on behalf of BT..
Members were generally very concerned at these proposals. It was felt that public call boxes continued to provide a valuable service, particularly to vulnerable sections of the community. It was agreed that in the absence of detailed useage figures, BT be informed that the Town Council did not believe that a case had been made to support any closures at this stage.
14764 TRO SPRINGFIELD ROAD, WELLINGTON
A Traffic Regulation Order regarding the temporary closure of Springfield Road, Wellington on 20 July 2008 was noted.
14765 SAFER, STRONGER COMMUNITIES
A letter was received from Chief Superintendent Sandy Padgett updating the Council on the development of safer, stronger neighbourhoods and the end of year performance regarding reducing and detecting crime. The letter was noted.
14766 WELLINGTON TOWN GUIDE
Members noted that the 2008 edition of the Wellington Town Guide was now available. Copies were currently being distributed around the town.
14767 BYWAYS OPEN TO ALL TRAFFIC
A letter was submitted from the Environment Directorate, Somerset County Council regarding applications to modify the Definitive Map by upgrading restricted byways to Byways Open to All Traffic (BOATs). The letter was noted
14768 POOLE BENCH
Councillor Bowrah reported that the public bench located at Poole crossroads had been removed. It appeared that it had been removed as part of the residential development which was taking place in the area. The Council were keen to see the seat reinstated or to receive reimbursement for its value which was £535.
It was agreed that the Clerk should contact Persimmon Homes in the first instance to establish whether they could provide any information regarding its removal.
14769 MARKET AND COASTAL TOWNS INITIATIVE
Councillor Mitton reported the latest position with this Initiative. He thanked those who had been involved in the consultation and visioning exercise.
The Steering Group had been looking at the long term structural issues, the strengths and weaknesses of the town, the vision for the future and ways of promoting a strong economy. It was hoped to involve all parts of the local community and to engage especially with young people.
The process would continue to be driven by the Town Council and the Wellington Economic Partnership and a final Plan would be produced.
Work was currently proceeding with consultants focusing on the “Wellington Green Lung”.
The position was noted.
14770 WELLINGTON FOOD TOWN
Councillor Mitton reported that plans were well advanced for the Food Town event on 4 and 5 July 2008. The event would be bigger this year and would be over a 2 day period. It would take place at Wellington School. It was hoped to involve the local community more this year with opportunities being provided for community stalls. Volunteers to assist in the event were being sought. The position was noted.
14771 ALLOTMENTS COMMITTEE
Councillor Lloyd, as Lead Councillor on Allotments had submitted a report which stated that since the last meeting of the Council she had undertaken a site visit of the council’s allotments, accompanied by Councillor Mitton and the Town Clerk.
There were a number of issues that needed to be addressed by the committee at its first meeting.
These ranged from replacing some of the fencing and the barbed wire that was present on the fencing and replacing the present gate to arranging for grass and hedge cutting on the site. Some work had already been undertaken on obtaining estimates for the cost of replacing/renewing the fencing and gate.
A site meeting for the Allotments Committee Members had been arranged for 6.30 p.m. on Thursday 12 June 2008 and the first Allotments Committee Meeting was to be held at 3.00 p.m. on Tuesday 24 June 2008 in the Council Chamber.
14772 CUSTOMER ACCESS PROJECT – SOUTH WEST ONE
The Town Clerk reported upon a meeting that had taken place with the Mayor (Councillor Critchard), Councillor Mitton, the Town Clerk and 2 representatives of South West One.
After setting this Project against the background of the failed Unitary Council bid, Team Somerset and now Pioneer Somerset, the representatives from SW One had explained that they had been tasked with undertaking a project to look at locality based service delivery.
They stressed that their role was to look at the “proof of concept” and not to deliver any solutions at this stage. They would be looking at Wellington as a whole, apply local needs and local solutions and see if a viable business case could be prepared.
They would be working with many different stakeholders including the Town Council. It was their intention to analyse the data they collect before arranging a workshop at the end of June at which all stakeholders would be invited to attend.
The over riding philosophy was to see whether the concept of a “One Stop Shop” providing a range of services in one place was possible.
The Town Council would play a major role in this Project and any further developments would be reported to members. The report was noted.
14773. THINKING BIG FOR WELLINGTON
Councillor Mitton reported that the Wellington Market and Coastal Town Initiative had held consultation meetings earlier this year on a Vision for the future of Wellington and was close to publishing its plan. Consultations on the draft would be taking place shortly.
In the meanwhile he felt that the Council should be thinking about the present in Wellington.
The proposed move of the Medical Centre to Mantle Street was one of the most unpopular recent ideas. The site had been chosen because of a lack of alternative sites in Wellington. The local Library was too small. Under the Pioneer Somerset initiative local authorities were looking at a single point for customers to access public services in Wellington.
At the same time, the Cooperative appeared to be about to buy Somerfield As the new Somerfield Superstore was going to be ready at the end of this year it was possible that the Cooperative would want to move its present store to the new site. It might be that their existing store could be used as Wellington’s own centre for public services provision.
An opportunity like this probably occurred rarely and Councillor Mitton felt that it should be grasped.
Members generally welcomed the opportunity for discussion of this matter. They did, however, wish to guard against raising expectations unnecessarily. At this stage, there were many loose ends still to tie up.
It was agreed that the Clerk should contact the landowner to establish their plans for the future of the site and to inform them of this idea.
14774 PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL
It was reported that the following planning decisions had been made by Taunton Deane Borough Council:
PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington (43/2007/061)
(b) Carry out management work to one beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T)
(c) Carry out management work to 3 birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T)
(d) Erection of 1 condenser at rear of building at 63 High Street, Wellington (43/2008/029)
(e) Erection of single storey extensions and conservatory 5 Orchard Close, Lower Westford, Wellington (43/2008/050)
14775 COUNCIL PAYMENTS AND RECEIPTS
The Clerk reported that the Council’s receipts for the period from 31 March to was £78,087 and that expenditure for the same period was £87,833. The report was noted.
147766 ACCOUNTS FOR PAYMENT
It was agreed to authorise the payment of the following accounts and the signing of the following cheques:
(a) BT – calls and rental charges £59.49
(b) Janet Disney – for providing refreshments for Tony Brown’s retirement evening £405
(c) Zurich Municipal – additional cost of insurance for CCTV Camera and laptop. Also increased cover for MUGA. £401.92
(d) Inland Revenue underpayment - £86.71
(e) Deane DLO for works to CCTV Camera - £135.13
(f) WCCTV – 17 March to 17 April 2008 - £32.00
(g) WCCTV – 17 April to 17 may 2008 - £2.09
(h) Somerset County Council (SWRA) Payment for training for Clerk and Assistant Clerk in relation to Finance for Local Council Clerks - £230.30
THE MEETING CLOSED AT 8.43PM
Wednesday, 28 May 2008
Wellington Town Council annual meeting May 2008
MINUTES OF THE ANNUAL COUNCIL MEETING OF WELLINGTON TOWN COUNCIL HELD IN WELLINGTON UNITED REFORMED CHURCH HALL, FORE STREET, WELLINGTON ON MONDAY, 12TH MAY 2008 AT 7.25 PM
PRESENT: Councillor D. Mitton (Chairman), Councillor P. Critchard (Vice Chairman), Councillors R Bowrah, J. Clark, G. Copley, G. Goodwin, A. Govier, J. Govier, R. Henley, C. Hindley J. Lloyd, J. Reed, V. Stock-Williams, S. Walters, and N. Wilson.
Greg Dyke (Town Clerk) and Julia Thorne (Assistant to the Clerk). There were 6 members of the public present.
14706 ELECTION OF TOWN MAYOR FOR 2008-09
On the proposition of Councillor Goodwin seconded by Councillor Copley, it was unanimously agreed to elect Councillor Critchard as Town Mayor for 2008-09. Councillor Critchard signed his declaration of acceptance of office as Town Mayor. He thanked councillors for re-electing him as Town Mayor.
14707 ELECTION OF DEPUTY MAYOR FOR 2008-09
On the proposition of Councillor Mitton seconded by Councillor Bowrah, it was unanimously agreed to elect Councillor Reed as Deputy Town Mayor for 2008-09. Councillor Reed thanked councillors for re-electing him.
14708 APPOINTMENT OF LEAD COUNCILLORS
The following Lead Councillors were appointed:
Finance Committee – The Town Mayor (Councillor Critchard)
Emergency Committee – Councillor J Govier
Footpaths Committee – Councillor Reed
Environment, Tourism and Town Guide Committee – Councillor Copley
Community Safety Committee – Councillor A Govier
Staffing and Training Committee – Councillor Mitton
Allotments Committee – Councillor Lloyd
14709 ELECTION OF COMMITTEES
The following Committees were elected:
Emergency Committee.
Councillors:
J Govier (Lead Councillor)
Bowrah
Critchard
A Govier
Hindley
Finance Committee
Councillors:
Critchard (Lead Councillor)
Clark,
Copley
A Govier,
J Govier,
Hindley
Mitton
Footpaths Committee.
Councillors:
Reed (Lead Councillor)
Goodwin
Stock-Williams
Walters
Wilson.
Environment, Tourism & Town Guide Committee
Councillors
Copley (Lead Councillor)
Critchard
Lloyd
Stock-Williams
Vacancy
Community Safety Committee
Councillors:
A Govier (Lead Councillor)
Copley
Critchard
Goodwin
Mitton
Stock-Williams
Staffing & Training Committee
Councillors:
Mitton (Lead Councillor)
Critchard
Hindley
Lloyd
Wilson
Allotments Committee
Councillors:
Lloyd (Lead Councillor)
Critchard
Mitton
Reed
Walters
Stock-Williams
14710 APPOINTMENTS TO OUTSIDE BODIES
The following Councillors were elected to Outside Bodies on which the Council were represented
Wellington Twinning Association. (2 Members)
Councillor Copley
Vacancy
Wellington Community Association
Vacancy
Wellington Economic Partnership (3 Members)
Councillor Copley
Councillor Mitton
Councillor Stock-Williams
Hospital of St John Popham (3 Members)
Councillor Hindley
Councillor Stock-Williams
Vacancy
Wellington in Bloom (1 Member)
Councillor Walters
Friends of Wellington Park (1 Member)
Councillor Goodwin
Somerset Association of Local Councils (1 Member )
Councillor Mitton
14711 RENEWAL OF ANNUAL SUBSCRIPTIONS
It was agreed to renew the annual subscriptions to Somerset Association of Local Councils, the Community Council for Somerset, the Council for the Protection of Rural England and South West Provincial Council.
THE MEETING CLOSED AT 7.45PM
PRESENT: Councillor D. Mitton (Chairman), Councillor P. Critchard (Vice Chairman), Councillors R Bowrah, J. Clark, G. Copley, G. Goodwin, A. Govier, J. Govier, R. Henley, C. Hindley J. Lloyd, J. Reed, V. Stock-Williams, S. Walters, and N. Wilson.
Greg Dyke (Town Clerk) and Julia Thorne (Assistant to the Clerk). There were 6 members of the public present.
14706 ELECTION OF TOWN MAYOR FOR 2008-09
On the proposition of Councillor Goodwin seconded by Councillor Copley, it was unanimously agreed to elect Councillor Critchard as Town Mayor for 2008-09. Councillor Critchard signed his declaration of acceptance of office as Town Mayor. He thanked councillors for re-electing him as Town Mayor.
14707 ELECTION OF DEPUTY MAYOR FOR 2008-09
On the proposition of Councillor Mitton seconded by Councillor Bowrah, it was unanimously agreed to elect Councillor Reed as Deputy Town Mayor for 2008-09. Councillor Reed thanked councillors for re-electing him.
14708 APPOINTMENT OF LEAD COUNCILLORS
The following Lead Councillors were appointed:
Finance Committee – The Town Mayor (Councillor Critchard)
Emergency Committee – Councillor J Govier
Footpaths Committee – Councillor Reed
Environment, Tourism and Town Guide Committee – Councillor Copley
Community Safety Committee – Councillor A Govier
Staffing and Training Committee – Councillor Mitton
Allotments Committee – Councillor Lloyd
14709 ELECTION OF COMMITTEES
The following Committees were elected:
Emergency Committee.
Councillors:
J Govier (Lead Councillor)
Bowrah
Critchard
A Govier
Hindley
Finance Committee
Councillors:
Critchard (Lead Councillor)
Clark,
Copley
A Govier,
J Govier,
Hindley
Mitton
Footpaths Committee.
Councillors:
Reed (Lead Councillor)
Goodwin
Stock-Williams
Walters
Wilson.
Environment, Tourism & Town Guide Committee
Councillors
Copley (Lead Councillor)
Critchard
Lloyd
Stock-Williams
Vacancy
Community Safety Committee
Councillors:
A Govier (Lead Councillor)
Copley
Critchard
Goodwin
Mitton
Stock-Williams
Staffing & Training Committee
Councillors:
Mitton (Lead Councillor)
Critchard
Hindley
Lloyd
Wilson
Allotments Committee
Councillors:
Lloyd (Lead Councillor)
Critchard
Mitton
Reed
Walters
Stock-Williams
14710 APPOINTMENTS TO OUTSIDE BODIES
The following Councillors were elected to Outside Bodies on which the Council were represented
Wellington Twinning Association. (2 Members)
Councillor Copley
Vacancy
Wellington Community Association
Vacancy
Wellington Economic Partnership (3 Members)
Councillor Copley
Councillor Mitton
Councillor Stock-Williams
Hospital of St John Popham (3 Members)
Councillor Hindley
Councillor Stock-Williams
Vacancy
Wellington in Bloom (1 Member)
Councillor Walters
Friends of Wellington Park (1 Member)
Councillor Goodwin
Somerset Association of Local Councils (1 Member )
Councillor Mitton
14711 RENEWAL OF ANNUAL SUBSCRIPTIONS
It was agreed to renew the annual subscriptions to Somerset Association of Local Councils, the Community Council for Somerset, the Council for the Protection of Rural England and South West Provincial Council.
THE MEETING CLOSED AT 7.45PM
Wellington Town Council annual parish meeting May 2008
Minutes of the Annual Parish Meeting of Wellington held in Wellington United Reformed Church Hall, Fore Street, Wellington, on Monday, 12th May 2008 at 7pm
PRESENT: Councillor D. Mitton (Chairman), who presided, Councillor P. Critchard (Vice Chairman), Councillors R. Bowrah, J. Clark, Mrs G. Copley, G. Goodwin, A. Govier, J. Govier, R. Henley, C. Hindley J. Lloyd, J. Reed, V. Stock-Williams, S. Walters and N. Wilson.
Greg Dyke (Town Clerk), Mrs J. Thorne (Assistant to the Clerk) There were 23 members of the public present.
206 MINUTES
The minutes of the previous annual parish meeting held on 14th May 2007, as circulated to councillors and members of the public present, were received, confirmed and signed as correct.
207 REVIEW OF PAST YEAR BY COUNCIL CHAIRMAN
In his review of the past year, the Council Chairman, Councillor D. Mitton said that he reported last year that 2006/2007 had been a busy year both for the Town Council and for Wellington. This year had been even busier.
He proceeded to report on a number of highlights that had taken place throughout the year. As a result of the local government elections in May the Council welcomed 5 new councillors. A model Code of Conduct governing ethics and standards for councillors had been adopted. The year started with a controversial planning application for the relocation of the Medical Centre. The Council also approved one of its largest ever grant for the Wellington RFC Stand Appeal Fund.
Other highlights of the year included the enormously successful Wellington Food Event, the decision to replace the Chairman of the Council with a Town Mayor and a series of visioning meetings held in connection with the Markets and Coastal Towns Initiative. The Council’s precept had remained unchanged for the ninth year running.
Wellington’s long serving Town Clerk, Tony Brown, announced his retirement after 34 years in the post. He was succeeded by Greg Dyke.
The Chairman concluded his review by saying that Wellington was a vibrant town with many local clubs and organisations contributing to society. He thanked his fellow councillors for giving him the opportunity of serving as the Chairmen of the Council for the last two years. He looked forward in the coming year under the leadership of the new Town Mayor, Peter Critchard and the guidance of the new Town Clerk, Greg Dyke, to continuing to run an effective and efficient service for the people of Wellington.
Councillor A. Govier thanked the chairman for the way he had carried out his duties over the past two years and for his hard work. Similar comments were made by Councillors B. Bowrah, R. Henley and C. Hindley.
208 PUBLIC FOOTPATH, COURT FIELDS SCHOOL, WELLINGTON
Mrs D Land raised the issue of the footpath at Court Fields school and asked when it would be reopened. Councillor Mitton replied that this matter would be considered as a matter of urgency by the Council’s Footpath Committee.
209. WELLINGTON PARK
Mrs P Sturgess reported that the recent May Day event in Wellington Park had attracted its largest ever attendance. However she was sad to report also that incidents of vandalism in the Park had increased in recent weeks. Representatives of the Friends of Wellington Park had visited locals schools with a view to establishing a link with them and some satisfactory progress had been made. Norman Merry, the Park Keeper, who lived on site confirmed that these problems existed and that as a result it was intended to close the Park earlier than usual during the summer months.
210. FOOTPATH AT THREE CUPS, WELLINGTON
Mrs Cherry Hitchcock asked when the public footpath at The Three Cups would be reopened. This was another matter that would be dealt with by the Council’s Footpaths Committee.
THE MEETING CLOSED AT 7.26PM
PRESENT: Councillor D. Mitton (Chairman), who presided, Councillor P. Critchard (Vice Chairman), Councillors R. Bowrah, J. Clark, Mrs G. Copley, G. Goodwin, A. Govier, J. Govier, R. Henley, C. Hindley J. Lloyd, J. Reed, V. Stock-Williams, S. Walters and N. Wilson.
Greg Dyke (Town Clerk), Mrs J. Thorne (Assistant to the Clerk) There were 23 members of the public present.
206 MINUTES
The minutes of the previous annual parish meeting held on 14th May 2007, as circulated to councillors and members of the public present, were received, confirmed and signed as correct.
207 REVIEW OF PAST YEAR BY COUNCIL CHAIRMAN
In his review of the past year, the Council Chairman, Councillor D. Mitton said that he reported last year that 2006/2007 had been a busy year both for the Town Council and for Wellington. This year had been even busier.
He proceeded to report on a number of highlights that had taken place throughout the year. As a result of the local government elections in May the Council welcomed 5 new councillors. A model Code of Conduct governing ethics and standards for councillors had been adopted. The year started with a controversial planning application for the relocation of the Medical Centre. The Council also approved one of its largest ever grant for the Wellington RFC Stand Appeal Fund.
Other highlights of the year included the enormously successful Wellington Food Event, the decision to replace the Chairman of the Council with a Town Mayor and a series of visioning meetings held in connection with the Markets and Coastal Towns Initiative. The Council’s precept had remained unchanged for the ninth year running.
Wellington’s long serving Town Clerk, Tony Brown, announced his retirement after 34 years in the post. He was succeeded by Greg Dyke.
The Chairman concluded his review by saying that Wellington was a vibrant town with many local clubs and organisations contributing to society. He thanked his fellow councillors for giving him the opportunity of serving as the Chairmen of the Council for the last two years. He looked forward in the coming year under the leadership of the new Town Mayor, Peter Critchard and the guidance of the new Town Clerk, Greg Dyke, to continuing to run an effective and efficient service for the people of Wellington.
Councillor A. Govier thanked the chairman for the way he had carried out his duties over the past two years and for his hard work. Similar comments were made by Councillors B. Bowrah, R. Henley and C. Hindley.
208 PUBLIC FOOTPATH, COURT FIELDS SCHOOL, WELLINGTON
Mrs D Land raised the issue of the footpath at Court Fields school and asked when it would be reopened. Councillor Mitton replied that this matter would be considered as a matter of urgency by the Council’s Footpath Committee.
209. WELLINGTON PARK
Mrs P Sturgess reported that the recent May Day event in Wellington Park had attracted its largest ever attendance. However she was sad to report also that incidents of vandalism in the Park had increased in recent weeks. Representatives of the Friends of Wellington Park had visited locals schools with a view to establishing a link with them and some satisfactory progress had been made. Norman Merry, the Park Keeper, who lived on site confirmed that these problems existed and that as a result it was intended to close the Park earlier than usual during the summer months.
210. FOOTPATH AT THREE CUPS, WELLINGTON
Mrs Cherry Hitchcock asked when the public footpath at The Three Cups would be reopened. This was another matter that would be dealt with by the Council’s Footpaths Committee.
THE MEETING CLOSED AT 7.26PM
Wellington Town Council planning meeting May 2008
MINUTES OF THE 133RD PLANNING MEETING OF WELLINGTON TOWN COUNCIL HELD IN THE UNITED REFORMED CHURCH HALL IN FORE STREET, WELLINGTON, ON MONDAY 12TH MAY 2008 AT 6PM
PRESENT: Councillors D Mitton (Chairman), P. Critchard (Vice-Chairman), R. Bowrah, , J Clark, G. Copley, G. Goodwin, A. Govier, J. Govier, C. Hindley, J Lloyd, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J. Thorne, (Assistant to the Clerk) Clerk Designate Greg Dyke and Mr J. Hamer (Taunton DBC Planning Manager).
There were apologies from Councillors R Henley, and N. Wilson. There were 2 members of the public present.
14703 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC Planning Committee and reserved their right to vote differently at Taunton DBC Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them.
Councillors A Govier and J Govier declared personal and prejudicial interests in application 43/2008/044 as they were related to a consultee who had submitted representations.
14704 20 HOWARD ROAD, WELLINGTON
The Council received details of the following application: Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies at 20 Howard Road, Wellington (43/2008/048). A letter of representation had been received from an adjoining owner expressing concern at possible overlooking from windows at the back of the property. The Planning Officer informed the Council that further information was awaited before this application could be determined. The Council agreed to DEFER the application pending receipt of further information.
14705 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049). Observations were awaited from the Environmental Health Officer. It was agreed to DEFER this application pending receipt of the EHO’s observations.
(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056 and 057CA. It was agreed to DEFER this application pending receipt of the views of the Conservation Officer.
(c) Erection of 24 Apartments (Blocks A and B) land to rear of Fore Street and North Street, Wellington (43/2007/185 ).
Erection of 40 apartments (Blocks C and D) land to rear of Fore Street and North Street, Wellington (43/2007/187).
Erection of 14 Apartments (Block E) land to rear of Fore Street and North Street, Wellington (43/2007/184).
The Conservation Officer had raised concern over these applications considering them to be out of keeping with the surrounding area. The Planning Officer felt that the proposals were out of scale and not in keeping with the surrounding area. The principle of residential development of this site was, however, accepted. Councillors agreed with the officers views and also felt that the proposal would result in unacceptable overlooking of surrounding properties. It was also considered that provision should be made for an element of affordable housing. It was agreed to recommend that the applications be REFUSED.
(d) Erection of dwelling adjacent to 10 Blackberry Court, Wellington (43/2008/047). Both the Planning Officer and the Council felt that this proposal would have an undesirable impact on residential amenity and on road safety. It was agreed to recommend that the application be REFUSED.
(e) Erection of industrial unit Rylands Farm Industrial Estate, Bagley Road, Rockwell Green (43/2008/044).The principle of development of this site had already been established with outline planning permission already being granted), likely to be acceptable. Two letters of representation had been received but most of the planning issued raised had been adequately covered with conditions on the outline permission. It was agreed to recommend that this application be APPROVED.
(f) To fell one sycamore tree within Wellington Conservation Area at 5 Shute Row, South Street, Wellington (43/2008/046T) (Tree not covered by a Tree Preservation Order). The Landscape Officer had given permission for this tree to be felled.
(g) Application to carry out management works to 3 Birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T) The Landscape Officer had raised no objection to these works being undertaken. It was agreed to raise NO OBJECTION.
(h) Application to fell one poplar tree in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1993 at Wellington School Playing Fields (adjacent to Swain’s Lane) (43/2008/054T). Councillors expressed concern over this application. It appeared from the information available that a perfectly healthy tree, with no evidence of disease was to be felled whilst other, less healthy trees, would remain. It was greed to ask for this application to be DEFERRED pending further information but in the event of the application proceeding to determination it be recommended that consent be REFUSED.
(i) Application to carry out management work to one Beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T). It was agreed to recommend that this application be APPROVED.
(j) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (amendment to 43/2008/009). This application was considered acceptable as there was little impact on visual amenity. It was agreed to recommend that PERMISSION BE GRANTED.
THE MEETING CLOSED AT 6.30PM
PRESENT: Councillors D Mitton (Chairman), P. Critchard (Vice-Chairman), R. Bowrah, , J Clark, G. Copley, G. Goodwin, A. Govier, J. Govier, C. Hindley, J Lloyd, J Reed, V. Stock-Williams and S. Walters.
Greg Dyke (Town Clerk), Mrs J. Thorne, (Assistant to the Clerk) Clerk Designate Greg Dyke and Mr J. Hamer (Taunton DBC Planning Manager).
There were apologies from Councillors R Henley, and N. Wilson. There were 2 members of the public present.
14703 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC Planning Committee and reserved their right to vote differently at Taunton DBC Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them.
Councillors A Govier and J Govier declared personal and prejudicial interests in application 43/2008/044 as they were related to a consultee who had submitted representations.
14704 20 HOWARD ROAD, WELLINGTON
The Council received details of the following application: Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies at 20 Howard Road, Wellington (43/2008/048). A letter of representation had been received from an adjoining owner expressing concern at possible overlooking from windows at the back of the property. The Planning Officer informed the Council that further information was awaited before this application could be determined. The Council agreed to DEFER the application pending receipt of further information.
14705 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
The Council considered the following applications:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049). Observations were awaited from the Environmental Health Officer. It was agreed to DEFER this application pending receipt of the EHO’s observations.
(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056 and 057CA. It was agreed to DEFER this application pending receipt of the views of the Conservation Officer.
(c) Erection of 24 Apartments (Blocks A and B) land to rear of Fore Street and North Street, Wellington (43/2007/185 ).
Erection of 40 apartments (Blocks C and D) land to rear of Fore Street and North Street, Wellington (43/2007/187).
Erection of 14 Apartments (Block E) land to rear of Fore Street and North Street, Wellington (43/2007/184).
The Conservation Officer had raised concern over these applications considering them to be out of keeping with the surrounding area. The Planning Officer felt that the proposals were out of scale and not in keeping with the surrounding area. The principle of residential development of this site was, however, accepted. Councillors agreed with the officers views and also felt that the proposal would result in unacceptable overlooking of surrounding properties. It was also considered that provision should be made for an element of affordable housing. It was agreed to recommend that the applications be REFUSED.
(d) Erection of dwelling adjacent to 10 Blackberry Court, Wellington (43/2008/047). Both the Planning Officer and the Council felt that this proposal would have an undesirable impact on residential amenity and on road safety. It was agreed to recommend that the application be REFUSED.
(e) Erection of industrial unit Rylands Farm Industrial Estate, Bagley Road, Rockwell Green (43/2008/044).The principle of development of this site had already been established with outline planning permission already being granted), likely to be acceptable. Two letters of representation had been received but most of the planning issued raised had been adequately covered with conditions on the outline permission. It was agreed to recommend that this application be APPROVED.
(f) To fell one sycamore tree within Wellington Conservation Area at 5 Shute Row, South Street, Wellington (43/2008/046T) (Tree not covered by a Tree Preservation Order). The Landscape Officer had given permission for this tree to be felled.
(g) Application to carry out management works to 3 Birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T) The Landscape Officer had raised no objection to these works being undertaken. It was agreed to raise NO OBJECTION.
(h) Application to fell one poplar tree in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1993 at Wellington School Playing Fields (adjacent to Swain’s Lane) (43/2008/054T). Councillors expressed concern over this application. It appeared from the information available that a perfectly healthy tree, with no evidence of disease was to be felled whilst other, less healthy trees, would remain. It was greed to ask for this application to be DEFERRED pending further information but in the event of the application proceeding to determination it be recommended that consent be REFUSED.
(i) Application to carry out management work to one Beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T). It was agreed to recommend that this application be APPROVED.
(j) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (amendment to 43/2008/009). This application was considered acceptable as there was little impact on visual amenity. It was agreed to recommend that PERMISSION BE GRANTED.
THE MEETING CLOSED AT 6.30PM
Tuesday, 6 May 2008
Wellington Town Council April 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 7 April 2008 at 7.00pm.
PRESENT: Councillor D Mitton (Chairman), Councillors R. Bowrah, P Critchard, J. Clark, G. Copley, A. Govier, J. Govier, G. Goodwin, R. Henley, C. Hindley, J. Lloyd, S. Walters, N. Wilson, and V. Stock-Williams, the clerk A. Brown, the assistant to the clerk Mrs J. Thorne and the clerk designate Greg Dyke. There was an apology from Councillor Reed. There were 17 members of the public present.
14661 CHAIRMAN’S ANNOUNCEMENTS
The chairman reported that he had recently attended meetings in connection with the Markets and Coastal Towns Initiative and the Food Town. He had supported the Mayor of Taunton Deane at a charity event and had also represented the town council at the Chard Town Council civic service. The vice chairman had also represented the council at a county scouting event where he had been presented with a friendship neckerchief.
14662 TOWN CLERK -APPOINTMENT AND RETIREMENT
Greg Dyke, who had recently been appointed as town clerk designate was welcomed to his first council meeting. This was also the last meeting that Tony Brown would be attending as clerk. Tony had served the council with distinction as its clerk for 34 years. During that time the responsibilities of the post had grown considerably and Tony had successfully adapted to the role. The chairman paid tribute to Tony for his service and commitment over the years. He had been passionate about local affairs and his local knowledge and enthusiasm would be sorely missed. On behalf of the council and many other well wishers, Tony was presented with a laptop computer and an inscribed town council plaque. Members of the public including John Nash and Diana Land paid their own tributes to Tony and wished him a long and happy retirement.
14663 POLICE MATTERS
Wellington police sergeant Stuart Bell informed members of the latest crime figures for March. There had been 2 reports of criminal damage, 2 of criminal damage other than to dwellings, 2 of criminal damage to dwellings and 6 to motor vehicles. 2 reports had been received of dwelling burglaries and 6 non dwelling burglaries. There had been 6 reports of assault occasioning actual bodily harm and 3 of common assault. A number of thefts, including 2 instances of thefts from shops and theft from a motor vehicle had also been reported. One of the items stolen from the shop was small blow torch which was used to commit some acts of arson. A total of 12 people had been involved and there had been 6 arrested and the rest had been brought to justice. The general trend showed an encouraging reduction. Sergeant Bell drew attention to the importance of crime being reported to the police unless the police were told about crimes committed they could not act on them. It was often possible to link different offences and to subsequently secure a conviction. He reported further on initiatives that had recently been set up in partnership with the youth service to provide diversionary activities for young people. He also referred to initiatives aimed at incentivising young people who appeared on the anti social behaviour register. The aim was to provide an opportunity for these young people to take part in some kind of activity if they were able to demonstrate that they had maintained good behaviour over a certain period of time. The Community Restorative Justice scheme would be officially launched on 9 April. It had already had a positive impact. Pauline Sturgess, Chair of Friends of Wellington Park, informed the council that following incidents of vandalism in the park, she together with the secretary would be visiting Court Fields Community School to encourage participation by young people in the various events that took place at the park.
14664 RADIOWATCH – GRANT REQUEST
A request from Wellington Radiowatch for a grant of £4569.09 was submitted and considered. The grant would be used to assist in the purchase of a radio base station. This would allow shops to communicate with each other and assist the police in crime prevention in the town centre. The Finance Committee were sympathetic toward this request but felt that further avenues of funding should be explored before a final decision was made. It was agreed that further options for funding be discussed with Radiowatch.
14665 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 3rd March 2008, as previously circulated to councillors, were taken as read, confirmed and signed as correct by the chairman.
14666 WELLINGTON AND DISTRICT ORAL HISTORY GROUP
Consideration was given to an application from the Wellington and District Oral History group for a grant of £500 towards the cost of producing a booklet and upgrading its website. It was agreed that a grant of £500 be made.
14667 PUBLIC PARTICIPATION TIME: ADVERTISING IN SHOP WINDOWS
Mrs Isabel Ward of the Wellington in Bloom Committee, thanked the retiring clerk for his help support during his time in office. She also drew attention to invitations to the launch of Britain in Bloom 2008 which had been circulated to all councillors.
14668 APPOINTMENT OF EXTERNAL AUDITOR
It was reported that the Audit Commission had reappointed Moore Stephens as external auditors to the town council. The appointment covered the audit of accounts for the financial years 2007/08 to 2011/12. It was noted that the audit of the town council’s accounts for the year ending 31 March 2008 had to be completed by 2 June 2008. It was anticipated that an appropriate report would be completed and submitted to the council for consideration at its meeting on 12 May 2008.
14669 QUALITY COUNCILS UPDATE
A report was submitted from the chairman which updated councillors on the progress regarding the achievement of Quality Council status. The criteria for achieving Quality status were about to change and as such, the report highlighted areas where progress had been made and identified those areas which still required some work.
14670 LEAD COUNCILLORS AND COMMITTEES
At the January meeting it had been agreed that lead councillors should be appointed for a number of functions of the council. The chairman had now submitted a further report which identified those areas where he felt that lead councillors would be appropriate. It was also suggested that a more formal reporting system should be introduced for all those councillors appointed to outside bodies. This would help to maintain two-way communication and contact between the council and the outside bodies on which it was represented. These proposals would all help in attaining Quality Council status. It was suggested that councillors consider the proposals and that the appointments be formally made at the Annual meeting of Council in May.
14671 HGV TRAFFIC PROBLEMS IN BURCHILL’S HILL
Councillor S Walters reported that she had received complaints regarding the use of HGV vehicles in Burchills Hill. This road was considered by many local residents to be too narrow to safely accommodate vehicles of this size. It was felt that Somerset Highways should be asked if there were any weight restrictions on the bridges that could be found at either end of this route. It was suggested that these problems might well be exacerbated by the use of satellite navigation. It was agreed that these problems be reported to Somerset Highways for consideration by them.
14672 WELLINTON AFC – GRANT APPLICATION
It was reported an application for a grant had been submitted by Wellington Town AFC. Full consideration of the application would be given to the application at the next meeting.
14673 WEBSITE WORKING PARTY
A meeting of the website working party was arranged for Tuesday 15th April at 2.30pm to look at quotes for updating the town council website.
14674 WELLINGTON SQUASH CLUB – GRANT
With reference to minute 14632 it was reported that an email had been received from James Luard of Wellington Squash Club thanking the council for its grant of £1,000 towards the cost of upgraded heating and spectator viewing.
14675 WITHDRAWN PLAN FOR FLATS TO THE REAR OF PENNY CLOSE
It was reported that a planning application for 6 flats on land to the rear of 2-8 Penny Close had been withdrawn.
14676 SOLAR HEATING PANELS AT 49 HIGH STREET
With reference to minute 14444 regarding a planning application for the above which had been refused, standing orders were suspended to allow the applicant Mr Sumner to speak. He thanked the council for its support for this proposal. He explained that he had now appealed to the Secretary of State against the refusal of planning permission. On the motion of Councillor Mitton, seconded by Councillor Goodwin it was agreed that the Secretary of State be informed that the town council supported this application. It was felt that a refusal had been inconsistent with other decisions from the conservation officer, the proposal was environmentally friendly, and would not be obtrusive.
14677 WITHDRAWN PLAN FOR DWELLING ON LAND ADJACENT TO BRUINS, BURCHILLS HILL
With reference to minute 14588 regarding an application for a dwelling on land adjacent to Bruins, Burchills Hill, it was reported that a letter had been received from Taunton DBC stating that the application had been withdrawn.
14678 COMMUNITY WOODLAND
With reference to minute 14575 a letter was reported from Wellington Parish tree warden Steve Palmer in response to a letter from the council asking for the tree wardens’ views about the establishment of a community woodland in Wellington. Mr Palmer said they would be formulating a outline project plan which will be presented at a public meeting to be held in April.
14679 FOOTWAY RESURFACING PROGRAMME
With reference to minute 14631 details were submitted from Somerset Highways of its programme for footway re-surfacing schemes in Wellington for the next financial year which were for Grange Close, Corner Close, end of Laburnum Road, outside the Wellesley Cinema in Mantle Street, part of Waterloo Road, and Bovet Street.
14680 DOG WARDEN SERVICE
With reference to minute 14628 a letter was submitted from Taunton DBC which drew attention to changes to dog warden services. It was agreed to write to the borough council asking it to ensure that there was still sufficient capacity to retain the current level of service. The borough council had also been previously contacted regarding the possibility of an increase in the dog warden service. No further information was yet available on this particular matter.
14681 WESTFORD FOOTPATH LEVEL CROSSING
With reference to minute 14598 and following the site meeting with Network Rail it was reported that there was no benefit from having the whistle boards replaced as there already existed a light and whistle system for people wishing to cross the railway and it was felt the boards were unnecessary. The emergency number to report any problems at the crossing was 01793 515428. This was in Network Rail’s control office at Swindon which was manned 24 hours 365 days a year.
14682 CADES FARM ROUNDABOUT
With reference to minute 14557 reported an email from Taunton DBC planning manager John Hamer about the Cades Farm roundabout. It was noted that there was no spur proposed to access any possible future development at Longforth Farm. In addition there was no specific requirement for daffodils to be replanted alongside the proposed cycleway.
14683 GRANT TO REMINISCENCE LEARNING
With reference to minute 14376 a letter was received from Fiona Mahoney, Chief Executive of Reminiscence Learning about its Community Activity Angel Project. The council had previously agreed to grant £500 on condition the full target for the project was reached.
COURTLAND ROAD CAR PARK - LIGHTING
With reference to minute 14625, a letter was received from Councillor Ross Henley, Leader of TDBC saying that at present there was no money in the budget for this but that he would investigate the matter and come back to the town council
14685 TREE PRESERVATION ORDER AT 11 HIGH PATH
Notification had been received from Taunton DBC of a tree preservation order at 11 High Path, Wellington. The letter was noted.
14686 FOOTPATH CLOSURE AT THE THREE CUPS OFF FORE STREET
A letter had been received from Somerset Highways about a temporary footpath closure from the Three Cups to Bulford from 25th March. The work was expected to last for three weeks. The letter was noted.
14687 POPLAR TREE, FOXDOWN TERRACE
The council received a letter sent from Taunton DBC to Wellington School about a potentially hazardous Poplar tree in Foxdown Terrace. The Borough Council confirmed the tree, which was the subject of a Tree Preservation Order, could be removed. The letter was noted.
14688 STRATEGIC HOUSING MARKET ASSESSMENT AND CONSULTATION
A letter had been received from Taunton DBC asking for help to collect information for a housing needs survey as part of the strategic housing market assessment and consultation. The letter was noted.
14689 15 OAKFIELD PARK
A letter was received from Taunton DBC about an enforcement notice issued at 15 Oakfield Park, Wellington for unauthorised change of use for the purpose of operating a roofing business from the property. The letter was noted.
14690 HGV PINCH POINT CONSULTATION
A letter was received from Somerset CC about the HGV pinch point consultation. The consultation was designed to help the Highway Authority understand local perspectives on pinch points which were felt to make roads unsuitable for HGV’s. It was agreed to notify Somerset CC about pinch points at Burchills Hill and Eight Acre Lane in Wellington.
14691 PARISH PLAY AREA GRANT SCHEME
A letter was received from Taunton DBC about the parish play area grant scheme and which advised of a change regarding the amount that might be awarded. The letter was noted.
14692 CHELSTON ROUNDABOUT
A letter was received from Somerset Highways regarding a temporary 30 mph speed restriction during the construction of new roundabout at Chelston. Speed would be restricted for 8 months starting on 25 March 2008.
14693 PLASTIC BAGS
A letter had been received from Christian Care For One World asking the town council to adopt a policy of making Wellington known as a “Plastic Bag Free Town”. This would be considered further and a decision made at the next meeting of the council.
14694 HIGHWAYS GROUP CHANGES
A letter was received from Somerset Highways about organisational changes to the Area Highways Offices. The Highways Group had been modified to provide clearer points of contact and more robust lines of communication for highways maintenance issues. The letter was noted.
14695 TAUNTON DEANE LSP
It was reported that Taunton Deane LSP would shortly be holding the next round of community partnership meetings in Taunton Deane. The next meetings for the West Community Partnership were on 30 April 2008 at 6.30 pm at Wiveliscombe Community Centre and on 9 September 2008 at 6.30pm. It was agreed that the town council be represented at these meetings.
14696 COMMUNITY JUSTICE PANEL LAUNCH
An invitation had been received from Rowena Stratford, coordinator of the Community Justice Panel, to the panel’s launch event on Thursday 10th April 2008 at 3pm at The Cleve Hotel, Wellington. It was also noted that there would be a presentation about the scheme at the annual parish meeting on May 12th.
14697 WELLINGTON ECONOMIC PARTNERSHIP
A report was submitted from the assistant to the clerk, Mrs J. Thorne on the Wellington Economic Partnership meeting held on 31st March 2008. The partnership had developed a draft constitution which changed quite dramatically the way it would operate in the future. It was agreed that the draft constitution, a copy of which had been circulated to all councillors, be approved. The next meeting of the partnership would be held on Thursday May 22 2008 at 6pm in the council chamber of the town council offices.
14698 PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL
It was reported that Taunton Deane Borough Council had approved the following plans:
(a) Erection of close boarded post and rail fence with gate at 4 Corams Lane, Wellington (43/2008/010)
(b) Erection of porch to north east elevation at Linden House Nursing Home, Wellington (43/2008/025)
(c) Conversion of Mill Building (Former Haymans Coalyard Warehouse) and extension to form 21 two bed apartments and formation of 32 car parking spaces and bike lockers for 42 bikes, Haymans Mill, Payton Westford, Wellington (43/2007/087)
(d) Extension and conversion of public house into 11 flats, Sanford Arms, 57 South Street, Wellington (43/2008/006)
(e) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/009)
(f) Re-Roofing of Friends Meeting House, High Street, Wellington (43/2008/011LB)
(g) Erection of first floor bay window extension at 4 White Hart Lane, Wellington (43/2008/023)
(h) Erection of smoking shelter and covered walkway between public house and skittle alley to the rear of The Sportsmans Arms, Wellington (43/2008/020)
(i) Erection of single storey extension at 21 Buckwell, Wellington (43/2008/019)
(j) Erection of single storey extension to the rear of 5 Longmead Close, Tonedale, Wellington (43/2008/021)
(k) Erection of single storey extension to rear of 16 George Street, Wellington (43/2008/008)
(l) Erection of signage at the Co-op Food Store, Longforth Road, Wellington (43/2008/015A)
The following applications had been refused:
(a) Erection of two dwellings at land opposite 11A Rockwell Green, Wellington (43/2007/189)
(b) Retention of fence at 32 Seymour Street, Wellington (43/2008/016)
(c) Erection of dwelling 1 Greenway Road, Rockwell Green, Wellington (43/2008/004)
14699 COUNCIL INCOME AND EXPENDITURE TO END OF MARCH
A report was received from the clerk showing that the council’s income for the period from 29 February 2008 was £149,467 (£133,596 estimated for the full year to 31 March 2008) and that expenditure for the same period was £167,034 (£166,800 estimated for the full year to 31 March 2008). The report was noted.
14700 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Mitton seconded by Councillor Critchard it was agreed to authorise the payment of the following accounts and the signing of the following cheques:
(a) Society of Local Council Clerks £70 for CiLCA Management Fee, (b) Taunton Deane BC £148.52 recharge for gas for Fore Street, Wellington April 07 to January 08, (c) Zurich Municipal £1,768.89 for Insurance Renewal premium,(d) Somerset Association for Local Councils £15 for one place at Audit and Accounts training event at Edington, (e) Konica Minolta £216.98 for copy and printing, (f) WCCTV £36.92, (g) Hinewood Cleaning £190 for cleaning council office windows and bus shelters, (h) Taunton Deane BC £250 for rental of offices at 28 Fore Street, Wellington, (i) Wellington Sports Federation £50 for Trophy, (j) Councillor Bob Bowrah £17.60 travelling expenses for visit to CCTV Centre, Bridgwater, (k) Taunton Deane DLO £243.23 for works for CCTV camera in February 2008, (l) Somerset Association of Local Councils £1128.81 Affiliation Fee for 2008/09, (m) Dillington Advertising Services £629.74 for advertisement for Town Clerk post, (n) Judith Goss £30 for flowers for war graves, (o)Taunton Deane Community Transport £112 for concessionary journeys to Musgrove Park hospital, (p) £100 councillors allowance to each of the following councillors: Councillor Bob Bowrah BEM, Councillor Andrew Govier, Councillor Mrs Jackie Govier, Councillor Mrs Nicola Wilson, Councillor Chris Hindley, Councillor Peter Critchard, Councillor David Mitton, Councillor Mrs Vivienne Stock-Williams, Councillor John Clark, Councillor Mrs Gloria Copley, Councillor Guy Goodwin, Councillor Ross Henley, Councillor Mrs Janet Lloyd, Councillor Mrs Sue Walters, Councillor Mrs Janet Reed,(q) HM Revenue and Customs £722.63 for income tax and national insurance, (r) Mr A. Brown £168.70 for petty cash,(s) Mrs J. Thorne £29.93 for additional hours worked in March, (t) Taunton Deane BC £135.13 for removal of CCTV camera. (This was to be claimed back from WCCTV because the camera was faulty after being repaired), (u) Mr A. Parkman (Basins Restoration Group) £336 for clearing overgrown plots and laying out the allotments in a new configuration.
14701 RE-GRADING OF ASSISTANT TO THE TOWN CLERK
It was agreed to hold a meeting of the staffing committee on Wednesday April 16th to look into the issue of re-grading the assistant to the town clerk and it would report back to the council at the next meeting in May.
14702 ARRANGEMENT FOR RETIREMENT OF TOWN CLERK
The assistant to the town clerk reported that arrangements for the retirement working party were progressing well. It was agreed to hold the next meeting of the retirement working party on Tuesday 22nd April 10am and there would be an update at the next council meeting.
THE MEETING CLOSED AT 8.50PM
PRESENT: Councillor D Mitton (Chairman), Councillors R. Bowrah, P Critchard, J. Clark, G. Copley, A. Govier, J. Govier, G. Goodwin, R. Henley, C. Hindley, J. Lloyd, S. Walters, N. Wilson, and V. Stock-Williams, the clerk A. Brown, the assistant to the clerk Mrs J. Thorne and the clerk designate Greg Dyke. There was an apology from Councillor Reed. There were 17 members of the public present.
14661 CHAIRMAN’S ANNOUNCEMENTS
The chairman reported that he had recently attended meetings in connection with the Markets and Coastal Towns Initiative and the Food Town. He had supported the Mayor of Taunton Deane at a charity event and had also represented the town council at the Chard Town Council civic service. The vice chairman had also represented the council at a county scouting event where he had been presented with a friendship neckerchief.
14662 TOWN CLERK -APPOINTMENT AND RETIREMENT
Greg Dyke, who had recently been appointed as town clerk designate was welcomed to his first council meeting. This was also the last meeting that Tony Brown would be attending as clerk. Tony had served the council with distinction as its clerk for 34 years. During that time the responsibilities of the post had grown considerably and Tony had successfully adapted to the role. The chairman paid tribute to Tony for his service and commitment over the years. He had been passionate about local affairs and his local knowledge and enthusiasm would be sorely missed. On behalf of the council and many other well wishers, Tony was presented with a laptop computer and an inscribed town council plaque. Members of the public including John Nash and Diana Land paid their own tributes to Tony and wished him a long and happy retirement.
14663 POLICE MATTERS
Wellington police sergeant Stuart Bell informed members of the latest crime figures for March. There had been 2 reports of criminal damage, 2 of criminal damage other than to dwellings, 2 of criminal damage to dwellings and 6 to motor vehicles. 2 reports had been received of dwelling burglaries and 6 non dwelling burglaries. There had been 6 reports of assault occasioning actual bodily harm and 3 of common assault. A number of thefts, including 2 instances of thefts from shops and theft from a motor vehicle had also been reported. One of the items stolen from the shop was small blow torch which was used to commit some acts of arson. A total of 12 people had been involved and there had been 6 arrested and the rest had been brought to justice. The general trend showed an encouraging reduction. Sergeant Bell drew attention to the importance of crime being reported to the police unless the police were told about crimes committed they could not act on them. It was often possible to link different offences and to subsequently secure a conviction. He reported further on initiatives that had recently been set up in partnership with the youth service to provide diversionary activities for young people. He also referred to initiatives aimed at incentivising young people who appeared on the anti social behaviour register. The aim was to provide an opportunity for these young people to take part in some kind of activity if they were able to demonstrate that they had maintained good behaviour over a certain period of time. The Community Restorative Justice scheme would be officially launched on 9 April. It had already had a positive impact. Pauline Sturgess, Chair of Friends of Wellington Park, informed the council that following incidents of vandalism in the park, she together with the secretary would be visiting Court Fields Community School to encourage participation by young people in the various events that took place at the park.
14664 RADIOWATCH – GRANT REQUEST
A request from Wellington Radiowatch for a grant of £4569.09 was submitted and considered. The grant would be used to assist in the purchase of a radio base station. This would allow shops to communicate with each other and assist the police in crime prevention in the town centre. The Finance Committee were sympathetic toward this request but felt that further avenues of funding should be explored before a final decision was made. It was agreed that further options for funding be discussed with Radiowatch.
14665 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 3rd March 2008, as previously circulated to councillors, were taken as read, confirmed and signed as correct by the chairman.
14666 WELLINGTON AND DISTRICT ORAL HISTORY GROUP
Consideration was given to an application from the Wellington and District Oral History group for a grant of £500 towards the cost of producing a booklet and upgrading its website. It was agreed that a grant of £500 be made.
14667 PUBLIC PARTICIPATION TIME: ADVERTISING IN SHOP WINDOWS
Mrs Isabel Ward of the Wellington in Bloom Committee, thanked the retiring clerk for his help support during his time in office. She also drew attention to invitations to the launch of Britain in Bloom 2008 which had been circulated to all councillors.
14668 APPOINTMENT OF EXTERNAL AUDITOR
It was reported that the Audit Commission had reappointed Moore Stephens as external auditors to the town council. The appointment covered the audit of accounts for the financial years 2007/08 to 2011/12. It was noted that the audit of the town council’s accounts for the year ending 31 March 2008 had to be completed by 2 June 2008. It was anticipated that an appropriate report would be completed and submitted to the council for consideration at its meeting on 12 May 2008.
14669 QUALITY COUNCILS UPDATE
A report was submitted from the chairman which updated councillors on the progress regarding the achievement of Quality Council status. The criteria for achieving Quality status were about to change and as such, the report highlighted areas where progress had been made and identified those areas which still required some work.
14670 LEAD COUNCILLORS AND COMMITTEES
At the January meeting it had been agreed that lead councillors should be appointed for a number of functions of the council. The chairman had now submitted a further report which identified those areas where he felt that lead councillors would be appropriate. It was also suggested that a more formal reporting system should be introduced for all those councillors appointed to outside bodies. This would help to maintain two-way communication and contact between the council and the outside bodies on which it was represented. These proposals would all help in attaining Quality Council status. It was suggested that councillors consider the proposals and that the appointments be formally made at the Annual meeting of Council in May.
14671 HGV TRAFFIC PROBLEMS IN BURCHILL’S HILL
Councillor S Walters reported that she had received complaints regarding the use of HGV vehicles in Burchills Hill. This road was considered by many local residents to be too narrow to safely accommodate vehicles of this size. It was felt that Somerset Highways should be asked if there were any weight restrictions on the bridges that could be found at either end of this route. It was suggested that these problems might well be exacerbated by the use of satellite navigation. It was agreed that these problems be reported to Somerset Highways for consideration by them.
14672 WELLINTON AFC – GRANT APPLICATION
It was reported an application for a grant had been submitted by Wellington Town AFC. Full consideration of the application would be given to the application at the next meeting.
14673 WEBSITE WORKING PARTY
A meeting of the website working party was arranged for Tuesday 15th April at 2.30pm to look at quotes for updating the town council website.
14674 WELLINGTON SQUASH CLUB – GRANT
With reference to minute 14632 it was reported that an email had been received from James Luard of Wellington Squash Club thanking the council for its grant of £1,000 towards the cost of upgraded heating and spectator viewing.
14675 WITHDRAWN PLAN FOR FLATS TO THE REAR OF PENNY CLOSE
It was reported that a planning application for 6 flats on land to the rear of 2-8 Penny Close had been withdrawn.
14676 SOLAR HEATING PANELS AT 49 HIGH STREET
With reference to minute 14444 regarding a planning application for the above which had been refused, standing orders were suspended to allow the applicant Mr Sumner to speak. He thanked the council for its support for this proposal. He explained that he had now appealed to the Secretary of State against the refusal of planning permission. On the motion of Councillor Mitton, seconded by Councillor Goodwin it was agreed that the Secretary of State be informed that the town council supported this application. It was felt that a refusal had been inconsistent with other decisions from the conservation officer, the proposal was environmentally friendly, and would not be obtrusive.
14677 WITHDRAWN PLAN FOR DWELLING ON LAND ADJACENT TO BRUINS, BURCHILLS HILL
With reference to minute 14588 regarding an application for a dwelling on land adjacent to Bruins, Burchills Hill, it was reported that a letter had been received from Taunton DBC stating that the application had been withdrawn.
14678 COMMUNITY WOODLAND
With reference to minute 14575 a letter was reported from Wellington Parish tree warden Steve Palmer in response to a letter from the council asking for the tree wardens’ views about the establishment of a community woodland in Wellington. Mr Palmer said they would be formulating a outline project plan which will be presented at a public meeting to be held in April.
14679 FOOTWAY RESURFACING PROGRAMME
With reference to minute 14631 details were submitted from Somerset Highways of its programme for footway re-surfacing schemes in Wellington for the next financial year which were for Grange Close, Corner Close, end of Laburnum Road, outside the Wellesley Cinema in Mantle Street, part of Waterloo Road, and Bovet Street.
14680 DOG WARDEN SERVICE
With reference to minute 14628 a letter was submitted from Taunton DBC which drew attention to changes to dog warden services. It was agreed to write to the borough council asking it to ensure that there was still sufficient capacity to retain the current level of service. The borough council had also been previously contacted regarding the possibility of an increase in the dog warden service. No further information was yet available on this particular matter.
14681 WESTFORD FOOTPATH LEVEL CROSSING
With reference to minute 14598 and following the site meeting with Network Rail it was reported that there was no benefit from having the whistle boards replaced as there already existed a light and whistle system for people wishing to cross the railway and it was felt the boards were unnecessary. The emergency number to report any problems at the crossing was 01793 515428. This was in Network Rail’s control office at Swindon which was manned 24 hours 365 days a year.
14682 CADES FARM ROUNDABOUT
With reference to minute 14557 reported an email from Taunton DBC planning manager John Hamer about the Cades Farm roundabout. It was noted that there was no spur proposed to access any possible future development at Longforth Farm. In addition there was no specific requirement for daffodils to be replanted alongside the proposed cycleway.
14683 GRANT TO REMINISCENCE LEARNING
With reference to minute 14376 a letter was received from Fiona Mahoney, Chief Executive of Reminiscence Learning about its Community Activity Angel Project. The council had previously agreed to grant £500 on condition the full target for the project was reached.
COURTLAND ROAD CAR PARK - LIGHTING
With reference to minute 14625, a letter was received from Councillor Ross Henley, Leader of TDBC saying that at present there was no money in the budget for this but that he would investigate the matter and come back to the town council
14685 TREE PRESERVATION ORDER AT 11 HIGH PATH
Notification had been received from Taunton DBC of a tree preservation order at 11 High Path, Wellington. The letter was noted.
14686 FOOTPATH CLOSURE AT THE THREE CUPS OFF FORE STREET
A letter had been received from Somerset Highways about a temporary footpath closure from the Three Cups to Bulford from 25th March. The work was expected to last for three weeks. The letter was noted.
14687 POPLAR TREE, FOXDOWN TERRACE
The council received a letter sent from Taunton DBC to Wellington School about a potentially hazardous Poplar tree in Foxdown Terrace. The Borough Council confirmed the tree, which was the subject of a Tree Preservation Order, could be removed. The letter was noted.
14688 STRATEGIC HOUSING MARKET ASSESSMENT AND CONSULTATION
A letter had been received from Taunton DBC asking for help to collect information for a housing needs survey as part of the strategic housing market assessment and consultation. The letter was noted.
14689 15 OAKFIELD PARK
A letter was received from Taunton DBC about an enforcement notice issued at 15 Oakfield Park, Wellington for unauthorised change of use for the purpose of operating a roofing business from the property. The letter was noted.
14690 HGV PINCH POINT CONSULTATION
A letter was received from Somerset CC about the HGV pinch point consultation. The consultation was designed to help the Highway Authority understand local perspectives on pinch points which were felt to make roads unsuitable for HGV’s. It was agreed to notify Somerset CC about pinch points at Burchills Hill and Eight Acre Lane in Wellington.
14691 PARISH PLAY AREA GRANT SCHEME
A letter was received from Taunton DBC about the parish play area grant scheme and which advised of a change regarding the amount that might be awarded. The letter was noted.
14692 CHELSTON ROUNDABOUT
A letter was received from Somerset Highways regarding a temporary 30 mph speed restriction during the construction of new roundabout at Chelston. Speed would be restricted for 8 months starting on 25 March 2008.
14693 PLASTIC BAGS
A letter had been received from Christian Care For One World asking the town council to adopt a policy of making Wellington known as a “Plastic Bag Free Town”. This would be considered further and a decision made at the next meeting of the council.
14694 HIGHWAYS GROUP CHANGES
A letter was received from Somerset Highways about organisational changes to the Area Highways Offices. The Highways Group had been modified to provide clearer points of contact and more robust lines of communication for highways maintenance issues. The letter was noted.
14695 TAUNTON DEANE LSP
It was reported that Taunton Deane LSP would shortly be holding the next round of community partnership meetings in Taunton Deane. The next meetings for the West Community Partnership were on 30 April 2008 at 6.30 pm at Wiveliscombe Community Centre and on 9 September 2008 at 6.30pm. It was agreed that the town council be represented at these meetings.
14696 COMMUNITY JUSTICE PANEL LAUNCH
An invitation had been received from Rowena Stratford, coordinator of the Community Justice Panel, to the panel’s launch event on Thursday 10th April 2008 at 3pm at The Cleve Hotel, Wellington. It was also noted that there would be a presentation about the scheme at the annual parish meeting on May 12th.
14697 WELLINGTON ECONOMIC PARTNERSHIP
A report was submitted from the assistant to the clerk, Mrs J. Thorne on the Wellington Economic Partnership meeting held on 31st March 2008. The partnership had developed a draft constitution which changed quite dramatically the way it would operate in the future. It was agreed that the draft constitution, a copy of which had been circulated to all councillors, be approved. The next meeting of the partnership would be held on Thursday May 22 2008 at 6pm in the council chamber of the town council offices.
14698 PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL
It was reported that Taunton Deane Borough Council had approved the following plans:
(a) Erection of close boarded post and rail fence with gate at 4 Corams Lane, Wellington (43/2008/010)
(b) Erection of porch to north east elevation at Linden House Nursing Home, Wellington (43/2008/025)
(c) Conversion of Mill Building (Former Haymans Coalyard Warehouse) and extension to form 21 two bed apartments and formation of 32 car parking spaces and bike lockers for 42 bikes, Haymans Mill, Payton Westford, Wellington (43/2007/087)
(d) Extension and conversion of public house into 11 flats, Sanford Arms, 57 South Street, Wellington (43/2008/006)
(e) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/009)
(f) Re-Roofing of Friends Meeting House, High Street, Wellington (43/2008/011LB)
(g) Erection of first floor bay window extension at 4 White Hart Lane, Wellington (43/2008/023)
(h) Erection of smoking shelter and covered walkway between public house and skittle alley to the rear of The Sportsmans Arms, Wellington (43/2008/020)
(i) Erection of single storey extension at 21 Buckwell, Wellington (43/2008/019)
(j) Erection of single storey extension to the rear of 5 Longmead Close, Tonedale, Wellington (43/2008/021)
(k) Erection of single storey extension to rear of 16 George Street, Wellington (43/2008/008)
(l) Erection of signage at the Co-op Food Store, Longforth Road, Wellington (43/2008/015A)
The following applications had been refused:
(a) Erection of two dwellings at land opposite 11A Rockwell Green, Wellington (43/2007/189)
(b) Retention of fence at 32 Seymour Street, Wellington (43/2008/016)
(c) Erection of dwelling 1 Greenway Road, Rockwell Green, Wellington (43/2008/004)
14699 COUNCIL INCOME AND EXPENDITURE TO END OF MARCH
A report was received from the clerk showing that the council’s income for the period from 29 February 2008 was £149,467 (£133,596 estimated for the full year to 31 March 2008) and that expenditure for the same period was £167,034 (£166,800 estimated for the full year to 31 March 2008). The report was noted.
14700 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Mitton seconded by Councillor Critchard it was agreed to authorise the payment of the following accounts and the signing of the following cheques:
(a) Society of Local Council Clerks £70 for CiLCA Management Fee, (b) Taunton Deane BC £148.52 recharge for gas for Fore Street, Wellington April 07 to January 08, (c) Zurich Municipal £1,768.89 for Insurance Renewal premium,(d) Somerset Association for Local Councils £15 for one place at Audit and Accounts training event at Edington, (e) Konica Minolta £216.98 for copy and printing, (f) WCCTV £36.92, (g) Hinewood Cleaning £190 for cleaning council office windows and bus shelters, (h) Taunton Deane BC £250 for rental of offices at 28 Fore Street, Wellington, (i) Wellington Sports Federation £50 for Trophy, (j) Councillor Bob Bowrah £17.60 travelling expenses for visit to CCTV Centre, Bridgwater, (k) Taunton Deane DLO £243.23 for works for CCTV camera in February 2008, (l) Somerset Association of Local Councils £1128.81 Affiliation Fee for 2008/09, (m) Dillington Advertising Services £629.74 for advertisement for Town Clerk post, (n) Judith Goss £30 for flowers for war graves, (o)Taunton Deane Community Transport £112 for concessionary journeys to Musgrove Park hospital, (p) £100 councillors allowance to each of the following councillors: Councillor Bob Bowrah BEM, Councillor Andrew Govier, Councillor Mrs Jackie Govier, Councillor Mrs Nicola Wilson, Councillor Chris Hindley, Councillor Peter Critchard, Councillor David Mitton, Councillor Mrs Vivienne Stock-Williams, Councillor John Clark, Councillor Mrs Gloria Copley, Councillor Guy Goodwin, Councillor Ross Henley, Councillor Mrs Janet Lloyd, Councillor Mrs Sue Walters, Councillor Mrs Janet Reed,(q) HM Revenue and Customs £722.63 for income tax and national insurance, (r) Mr A. Brown £168.70 for petty cash,(s) Mrs J. Thorne £29.93 for additional hours worked in March, (t) Taunton Deane BC £135.13 for removal of CCTV camera. (This was to be claimed back from WCCTV because the camera was faulty after being repaired), (u) Mr A. Parkman (Basins Restoration Group) £336 for clearing overgrown plots and laying out the allotments in a new configuration.
14701 RE-GRADING OF ASSISTANT TO THE TOWN CLERK
It was agreed to hold a meeting of the staffing committee on Wednesday April 16th to look into the issue of re-grading the assistant to the town clerk and it would report back to the council at the next meeting in May.
14702 ARRANGEMENT FOR RETIREMENT OF TOWN CLERK
The assistant to the town clerk reported that arrangements for the retirement working party were progressing well. It was agreed to hold the next meeting of the retirement working party on Tuesday 22nd April 10am and there would be an update at the next council meeting.
THE MEETING CLOSED AT 8.50PM
Wellington Town Council planning meeting April 2008
Minutes of the 132nd Planning meeting of Wellington Town Council held in the United Reformed Church Hall in Fore Street, Wellington, on Monday 7th April 2008 at 6pm
PRESENT: Councillors D Mitton (Chairman), P. Critchard (Vice-Chairman), R. Bowrah, C. Hindley, J Clark, A. Govier, G. Goodwin, S. Walters, J. Govier, G. Copley, V. Stock-Williams and J. Lloyd, (who arrived at the meeting at 6.50 pm.) and the Clerk Mr A. Brown, the assistant to the Clerk Mrs J. Thorne, Clerk Designate Greg Dyke and Taunton DBC Planning Manager Mr J. Hamer. There were apologies from Councillors R Henley, J Reed and N. Wilson. There was 1 member of the public present.
14656 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC Planning Committee and reserved their right to vote differently at Taunton DBC Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them. Councillor Bowrah also declared a personal interest in the application at Wellington Playing Field as chairman of Wellington Sports Federation.
14657 APPLICATION FOR 8 MARTINS CLOSE, WELLINGTON
The council received details of the following application: Erection of first floor extension at 8 Martins Close, Wellington as amended by agent’s letter and plan dated 25th March 2008 (43/2008/024). A letter of objection from neighbours, Mr B.T. Gill and Mr M. Sanders, of 7 and 8 Twyford Place respectively, on grounds of overlooking and lack of privacy. Amended plans had subsequently been received which lessened the impact of the proposal to some degree. Mr Hamer said that it would be unreasonable to refuse permission for this proposal now that satisfactorily amended plans had been received. The planning department recommended the use of obscure glazing for the rear first floor windows and the council agreed to APPROVE the application subject to this condition.
14658 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL
The council considered the following applications: (a) Siting of covered seated accommodation for 100 spectators, additional standing accommodation, provision of pitch perimeter barrier on three sides, provision of portable trainers' boxes, upgraded power supply for floodlights with improved floodlighting, improved access for disabled spectators with provision of refreshment facilities, Wellington Playing Field, North Street, Wellington (43/2008/027). Mr Hamer explained that when considering this application it was necessary to assess the impact on visual and residential amenity and road safety. Letters raising concern had been received from adjoining owners. The council had a proud record of supporting sports clubs in the town and were generally supportive of this proposal. Some concern was expressed regarding possible light pollution from the upgraded floodlights together with the positioning of the seated spectator accommodation. Alternative locations for the seated accommodation had been submitted as part of the application. It was agreed to recommend approval subject to the imposition of a condition re-grading floodlighting and to the spectator accommodation being sited at the northern end of the ground.
(b) Erection of one condenser at rear of building 63 High Street, Wellington (43/08/029)
It was felt that this proposal would not have an adverse impact on the building or on
14658 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL (CONT)
visual and residential amenity subject to the possible imposition of a condition restricting noise from the condenser. Councillors agreed to recommend approval subject to a condition ensuring acceptable noise levels.
(c) Display of externally illuminated fascia sign and externally illuminated projecting sign, 63 High Street, Wellington (43/208/028A). Whilst recognising that it was not a valid planning consideration, councillors failed to see the need for this signage. As this building was in a conservation area it was felt that it would have an adverse impact on the character and appearance of the building and the conservation area. Councillors agreed to recommend refusal.
(d) Erection of bungalow on land to the south of Furzeland, 104 Mantle Street, Wellington (43/2008/039). Councillors agreed with the planning officer's advice that this site was too small to accommodate a dwelling. It was agreed to recommend refusal.
(e) Erection of two panel signs to be applied to the front and side of 1 Station Road, Wellington (43/2008/032A). As this building was in a largely residential area councillors felt that the proposed signs would adversely affect the visual amenity of the area. It was agreed to recommend refusal.
(f) Application to fell one multi-stemmed sycamore tree and to crown and lift a group of sycamore trees included in Taunton Deane Borough (Wellington No.2) Tree Preservation Order 1997 at 112a Mantle Street, Wellington (43/2008/043T). It was agreed to recommend that no objection be raised.
14659 REDEVELOPMENT OF LAND TO THE REAR OF FORE STRET AND NORTH STREET, WELLINGTON
It was reported that three applications had recently been received for the redevelopment of land to the rear of Fore Street and North Street: (i) Erection of 14 apartments in Block E (43/2007/184); (ii) Erection of 24 apartments in Blocks A and B (43/2007/187); and (iii) Erection of 40 apartments in Blocks C and D (43/2007/18). Details of these proposals had only recently been received and the views of the various consultees were still awaited. In the circumstances, therefore, consideration of these applications was deferred until the May meeting.
14660 DECLARATIONS OF INTEREST
Councillor Bowrah drew attention to problems he and Councillor Critchard had experienced as members of Taunton Deane's Planning Committee surrounding pre-determination and pre-disposition of planning applications. It was reported that clarification of the situation would be obtained.
THE MEETING CLOSED AT 6.55 PM
PRESENT: Councillors D Mitton (Chairman), P. Critchard (Vice-Chairman), R. Bowrah, C. Hindley, J Clark, A. Govier, G. Goodwin, S. Walters, J. Govier, G. Copley, V. Stock-Williams and J. Lloyd, (who arrived at the meeting at 6.50 pm.) and the Clerk Mr A. Brown, the assistant to the Clerk Mrs J. Thorne, Clerk Designate Greg Dyke and Taunton DBC Planning Manager Mr J. Hamer. There were apologies from Councillors R Henley, J Reed and N. Wilson. There was 1 member of the public present.
14656 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC Planning Committee and reserved their right to vote differently at Taunton DBC Planning Committee meeting than at the Town Council Planning meeting as different facts could be placed before them. Councillor Bowrah also declared a personal interest in the application at Wellington Playing Field as chairman of Wellington Sports Federation.
14657 APPLICATION FOR 8 MARTINS CLOSE, WELLINGTON
The council received details of the following application: Erection of first floor extension at 8 Martins Close, Wellington as amended by agent’s letter and plan dated 25th March 2008 (43/2008/024). A letter of objection from neighbours, Mr B.T. Gill and Mr M. Sanders, of 7 and 8 Twyford Place respectively, on grounds of overlooking and lack of privacy. Amended plans had subsequently been received which lessened the impact of the proposal to some degree. Mr Hamer said that it would be unreasonable to refuse permission for this proposal now that satisfactorily amended plans had been received. The planning department recommended the use of obscure glazing for the rear first floor windows and the council agreed to APPROVE the application subject to this condition.
14658 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL
The council considered the following applications: (a) Siting of covered seated accommodation for 100 spectators, additional standing accommodation, provision of pitch perimeter barrier on three sides, provision of portable trainers' boxes, upgraded power supply for floodlights with improved floodlighting, improved access for disabled spectators with provision of refreshment facilities, Wellington Playing Field, North Street, Wellington (43/2008/027). Mr Hamer explained that when considering this application it was necessary to assess the impact on visual and residential amenity and road safety. Letters raising concern had been received from adjoining owners. The council had a proud record of supporting sports clubs in the town and were generally supportive of this proposal. Some concern was expressed regarding possible light pollution from the upgraded floodlights together with the positioning of the seated spectator accommodation. Alternative locations for the seated accommodation had been submitted as part of the application. It was agreed to recommend approval subject to the imposition of a condition re-grading floodlighting and to the spectator accommodation being sited at the northern end of the ground.
(b) Erection of one condenser at rear of building 63 High Street, Wellington (43/08/029)
It was felt that this proposal would not have an adverse impact on the building or on
14658 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL (CONT)
visual and residential amenity subject to the possible imposition of a condition restricting noise from the condenser. Councillors agreed to recommend approval subject to a condition ensuring acceptable noise levels.
(c) Display of externally illuminated fascia sign and externally illuminated projecting sign, 63 High Street, Wellington (43/208/028A). Whilst recognising that it was not a valid planning consideration, councillors failed to see the need for this signage. As this building was in a conservation area it was felt that it would have an adverse impact on the character and appearance of the building and the conservation area. Councillors agreed to recommend refusal.
(d) Erection of bungalow on land to the south of Furzeland, 104 Mantle Street, Wellington (43/2008/039). Councillors agreed with the planning officer's advice that this site was too small to accommodate a dwelling. It was agreed to recommend refusal.
(e) Erection of two panel signs to be applied to the front and side of 1 Station Road, Wellington (43/2008/032A). As this building was in a largely residential area councillors felt that the proposed signs would adversely affect the visual amenity of the area. It was agreed to recommend refusal.
(f) Application to fell one multi-stemmed sycamore tree and to crown and lift a group of sycamore trees included in Taunton Deane Borough (Wellington No.2) Tree Preservation Order 1997 at 112a Mantle Street, Wellington (43/2008/043T). It was agreed to recommend that no objection be raised.
14659 REDEVELOPMENT OF LAND TO THE REAR OF FORE STRET AND NORTH STREET, WELLINGTON
It was reported that three applications had recently been received for the redevelopment of land to the rear of Fore Street and North Street: (i) Erection of 14 apartments in Block E (43/2007/184); (ii) Erection of 24 apartments in Blocks A and B (43/2007/187); and (iii) Erection of 40 apartments in Blocks C and D (43/2007/18). Details of these proposals had only recently been received and the views of the various consultees were still awaited. In the circumstances, therefore, consideration of these applications was deferred until the May meeting.
14660 DECLARATIONS OF INTEREST
Councillor Bowrah drew attention to problems he and Councillor Critchard had experienced as members of Taunton Deane's Planning Committee surrounding pre-determination and pre-disposition of planning applications. It was reported that clarification of the situation would be obtained.
THE MEETING CLOSED AT 6.55 PM
Tuesday, 1 April 2008
Wellington Town Council meeting March 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 3rd March 2008 at 7.15pm. (The meeting started late due to the planning meeting over-running)
PRESENT: Councillor P. Critchard (vice-chairman), who presided, Councillors R. Bowrah, J. Clark, G. Copley, A. Govier, J. Govier, G. Goodwin, R. Henley, C. Hindley, J. Lloyd, J. Reed, S. Walters, N. Wilson, and V. Stock-Williams, the clerk A. Brown and the assistant to the clerk Mrs J. Thorne. There was an apology from Councillor D. Mitton. There were 6 members of the public present.
14625 POLICE MATTERS
Wellington police sergeant Stuart Bell informed members of the latest crime figures for February. There had been some criminal damage to a flowerbed and 3 sheds had been damaged. There had also been 3 reports of criminal damage to dwellings. Incidents of criminal damage to cars had dropped to 8 this month (a reduction of 9) which was encouraging and was as a result of extra patrols which had been organised for Friday and Saturday nights. Three of these offences in Wellington East were related to a parking dispute. There had been 1 attempted burglary in Wellington East and 6 burglaries of non dwellings – 4 in Wellington North and 2 in Wellington West and Rockwell Green. There had only been 3 assaults which was a reduction of 7 on the previous month and two people had been arrested. There had been 2 common assaults both were domestic and arrests had been made in connection with both incidents. There had been four offences of theft from motor vehicles which included the removal of hub caps from cars. There had been no reports of thefts from shops and one theft of a cycle. There had been one theft of a motor vehicle which had been recovered near Honiton. The police had issued 49 warnings to motorists who had left the vehicles unsecured. It was reported youths had been throwing food at windows of property in Corams Lane and Springfield Road. Sgt Bell said the culprits had been spoken to about their behaviour and had apologised and he agreed to come back and meet with them at a coffee morning. The situation was being monitored but part of the problem was there was a low wall at Ivy House elderly persons home where youngsters liked to sit. There had also been problems with people who had been coming out of the rugby club late at night causing anti-social behaviour in that area. Sgt Bell explained the police response to youth anti-social behaviour in the first instance letter would be sent to parents, if there was a second incident the parents would be invited to the police station and evidence would be gathered towards an acceptable behaviour contract. In a recent incident two officers detained 13 youngsters after they committed anti-social behaviour. The youth were gathered outside the children’s home in Corams Lane and police spoke to managers there to find out what could be done to alleviate the situation. Sgt Bell was asked for an update about the Courtland Road car park and also about Pubwatch. He said there had been a reduction in crime at the Courtland Road car park because the police had increase the amount of patrols there. In his view the provision of a light in the car park would reduce problems there. Sgt Bell said he had recently attended his first Pubwatch meeting where he raised the issue of banning orders. He said prior to the meeting there were 5 banning orders in place and after the meeting it had more than doubled and he was hopeful this would rise further. He had also met with managers of licensed premises with a view to extending the bans to included licensed premises as well as public houses. He said the bans were a very useful tool and were extremely effective and had not been used enough. Sgt Bell was also asked for his view about introducing no cold calling zones in the town and said he very much supported it because he strongly believed cold calling encouraged rogue traders.
14626 PUBLIC PARTICIPATION TIME: ADVERTISING IN SHOP WINDOWS
Mr Frank Bishop stated he wanted to see a better look for Wellington town centre and felt that shop windows completely covered with advertising instead of displaying goods did not help. He particularly mentioned the shoe shop at the corner of High Street and North Street. The clerk reported that the shop had recently been taken over by another shoe chain and that he would have a word with the manager about the advertising.
14627 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 4th February 2008, as previously circulated to councillors, were taken as read, confirmed and signed as correct by the vice-chairman Councillor Critchard.
14628 DOG WARDEN SERVICES IN WELLINGTON
With reference to minute 14572 a letter was received from Taunton Deane Borough Council suggesting that a contract to deliver additional dog warden services in Wellington should be under the umbrella of the existing borough-wide arrangements which would provide greater flexibility for the town council and asking the town council to decide the number of hours per month it wished to purchase and the days of week for which cover was required. When that information had received an accurate quotation for the work could be obtained. On the proposal of Councillor A. Govier, seconded by Councillor N. Wilson, it was agreed to find out the cost for one day a week for a six month period. Standing orders were suspended to allow Jean Cornish, of the Wellington Action Group, to address councillors. She said the group represented responsible dog owners who were concerned that they might not be able to exercise their dogs in such places as Wellington Recreation Ground and the Basins, supported the town council employing a dog warden to try to catch offenders who did not clean up after their pets and called for dog waste bins to be placed in town centre areas.
14629 WAITING RESTRICTIONS IN CORAMS LANE
With reference to minute 14600 a letter and location plan showing proposed “no waiting at any time” restrictions in parts of Corams Lane and Springfield Road to help ease traffic congestion and allow coaches better access to Wellington Sports Centre were received from Mr Ian Titcombe, of Somerset Highways. After some discussion it was agreed that the proposed restrictions were as agreed at a site meeting and these were approved.
14630 SPEED OF TRAFFIC IN WELLESLEY PARK
Councillor J. Reed reported that she had received complaints about traffic exceeding the 30mph speed limit in Wellesley Park. It was agreed to ask the Community Speed Watch team to carry out speed checks and report back to the council.
14631 PHASE 2 RE-SURFACING OF MANTLE STREET
In reply to questions from Councillor R. Bowrah, it was reported that Somerset Highways proposed to re-surface the section of Mantle Street between Champford Lane and Court Fields Community School entrance during the school summer holidays and that the other peeling off areas from Hilly Head to Rockwell Green would be repaired in the next financial year starting April 2008. On the suggestion of Councillor G. Copley it was agreed to find out if County Highways had a regular programme for re-surfacing pavements and whether Bovet Street and Waterloo Road were due for re-surfacing.
14632 WELLINGTON SQUASH CLUB GRANT REQUEST
A letter, application form and financial details were received from Wellington Squash Club asking the town council to consider making a grant of £2,500 towards the £3,065 cost of improving court heating and spectator viewing. On the proposition Councillor A. Govier, seconded by Councillor G. Goodwin, it was agreed to make a grant of £1,000.
14633 NO COLD CALLING ZONES AND ROGUE TRADERS
Councillor A. Govier reported that he had discussed with the police the setting up of no cold calling zones in Wellington to protect the vulnerable from rogue traders. The scheme had been introduced in Street and had been a success and it could be introduced either town wide or in a specific area. It involved putting notices restricting people calling door to door. The council decided to support the proposal and Councillor Govier agreed to investigate further and report back to the council.
COUNCILLORS HENLEY AND WILSON LEFT THE MEETING HERE AT 8.38PM
14634 PROPOSED ROCKWELL GREEN BUS STOP CHANGES
The assistant to the clerk, Mrs J. Thorne reported on a conversation she had with Somerset County Council principal local transport plan implementation officer Dan Martin. Mr Martin explained there were proposals to upgrade the bus facilities in Wellington and the county council had identified two sites. The first was the existing bus stop near the Barley Mow public house where new high kerbs would be provided for buses where there were none. There would also be improvements to create easier access for getting on and off the bus. However, the plans were very much in the early stages. The other site the team had looked at was at Spy Post. The scheme had been assessed by an independent safety audit team who had a number of concerns about the plans which needed to be ironed out first. One of the ideas the team had proposed was to provide an island refuge in the middle of Exeter Road for pedestrians.
COUNCILLOR BOWRAH LEFT THE MEETING HERE AT 8.40PM
14635 REMOVAL OF WHISTLE BOARDS AT WESTFORD RAIL CROSSING
With reference to minute 14598 the clerk reported that a site meeting with Mr Rob Aston of Network Rail would be held at the Westford Rail crossing on Friday, 14th March at 11am. Councillors A. Govier, P. Critchard, C. Hindley, J. Clark and V. Stock-Williams indicated that they would be attending the site meeting.
14636 STREET CLEANING
With reference to minute 14599 the clerk reported that a mechanical pavement sweeper (green machine) had visited Wellington on 20th February and that it would be coming to the town on the 1st and 3rd Wednesdays of each month to cover the town centre in the early morning and other parts of the town during the rest of the day. The report was noted.
14637 TOWN COUNCIL WEBSITE
With reference to minute 14602 the assistant to the town clerk, Mrs J. Thorne reported that quotes had been received from a number of company’s about updating the town council website. One quote was still awaited, however she believed it would be best to set up a website working party and when the last quote had been received the group could look at the proposals and make a short list. The council agreed to set up a website working party and the following members were agreed: Councillors Lloyd, Clark, Stock-Williams and Mitton.
14638 CCTV CAMERAS
With reference to minute 14609 the clerk reported that the CCTV camera, which had been previously deployed at South Street car park, had now been installed in Waterloo Road, to cover parts of Victoria Street, North Street and Waterloo Road. A fault had been found in the council’s second CCTV camera, which had been installed in Mantle Street, and it had been sent back to the suppliers for repairs. It was hoped to re-install the week beginning 10th March 2008. The report was noted.
14639 RETIREMENT 0F MAYOR OF IMMENSTADT
The clerk reported that the Mayor of Immenstadt, Wellington’s German twin town, who was retiring after long service at the end of April 2008, would not be visiting Wellington this year but hoped to come in 2009. The report was noted.
14640 COURT FIELDS SCHOOL FOOTPATH
With reference to minute 14569 a letter was received from Somerset County Council’s children and young people corporate director Mr David Taylor stating that he was aware of some anti-social problems at Court Fields Community School and would look into specific incidents to see if there was anything more the local authority could have done. The letter, which was circulated to members, was noted.
14641 CADES FARM DEVELOPMENT
With reference to minute 14528 the clerk reported that work on construction of a roundabout to serve the proposed Cades Farm housing development and a cycle route to link with the A38 would be starting shortly which would mean the green verge by the B3187 containing hundreds of daffodils would be dug up. He had informed Wellington in Bloom about the work. It was agreed to find out if the roundabout would also be able to serve the suggested Northern Relief Road and Longforth Farm development and whether the planning conditions included the planting of daffodils alongside the cycle route.
14642 WELLINGTON PARISH TREE WARDENS NEWSLETTER
Members were circulated with a copy of Wellington parish tree wardens’ newsletter which detailed work to be carried out at the A38 lay-bys, at the A38 lay-by near White Ball quarry and walks in Wellington Park on 15th June, 27th July and 17th August 2008.
14643 WELLINGTON AND AREA COMMUNITY JUSTICE PANEL
A letter was received from Wellington and Area Community Justice Panel co-ordinator Rowena Stratford along with background information about the newly established project. She offered to talk to councillors about the restorative justice scheme and it was agreed to invite her to the April council meeting.
14644 TEMPORARY CLOSURE OF WELLINGTON RELIEF ROAD
A letter was received from Somerset Highways stating that Wellington Relief Road would be closed for six nights starting from 9th March 2008 between 7pm and 7am to enable resurfacing and associated works to be carried out. An alternative route would be signed. The letter was noted.
14645 COMMUNITY ENGAGEMENT WORKSHOP
A letter was received from Somerset County Council inviting the town council to send a representative to take part in a community engagement workshop on 18th March at 6pm at Wellsprings Leisure Centre, Taunton. The letter was noted.
14646 SOMERSET LOCAL ACCESS FORUM
A letter was received from Somerset County Council inviting the town council to consider nominating people to serve on the Somerset Local Access Forum which deals with access to the countryside and which is funded and administered by the county. The annual report of the Forum, an independent body, was also enclosed. The letter and report were noted.
14647 TAUNTON DBC CORPORATE STRATEGY 2008-2011
A letter was received from Taunton Deane Borough Council about its corporate strategy containing its vision, business principles and core values and describing the key outcomes it intended to achieve in the community over the next three years from April 2008. The objectives had been agreed after considerable consultation with the community and would be used to help develop service plans for 2008-09. The letter was noted.
14648 SOMERSET HERITAGE EVENT IN MAY 2008
A letter was received from Somerset County Council about a large heritage and museum community event to be staged at Glastonbury Abbey in May 2008 and inviting local history groups to take part. It was agreed to pass on the letter to the Wellington Local History Group.
14649 WELLINGTON ECONOMIC PARTNERSHIP
With reference to minute 14614 a report was received from the assistant to the clerk on the Wellington Economic Partnership meeting held on 18th February 2008 which updated members about planning developments in the town, arrangements for the next food town event, and the progress of the Wellington Market and Coastal Town Initiative’s visioning events. Members were also circulated with a draft revised constitution for Wellington Economic Partnership drawn up by Taunton DBC economic development manager Steve Kendall. The proposed changes would allow the partnership to become a voluntary, not for profit organisation, and the first step towards company status for the future. The adoption of the new constitution would also allow the partnership to open its own bank account. One of the main proposed changes was to reduce the town council membership of the partnership from 4 to 3 representatives. Other changes included the ability to be able to apply for funding and sponsorship and open and maintain bank accounts as required, and to employ staff. Members also received a copy of proposed changes to the draft constitution by Wellington Chamber of Trade and Commerce which included reducing the membership of town council representatives even further to 2 and changing the focus of the partnership and to economic and dropping social well-being. However councillors disagreed with the chamber’s proposals and agreed to support the draft constitution drawn up by Mr Kendall. The constitution was due to be decided at the next Wellington Economic Partnership meeting to be held on Monday 31st March at 6pm.
14650 PLANNING DECISIONS BY TAUNTON DBC
The clerk reported that Taunton Deane Borough Council had approved the following plans: (a) Retention of conservatory at 3 Burrough Way, Wellington (43/2007/182); (b) Demolition of 3 holiday lodges and erection of 2 dwellings and associated access works on land adjacent to Sandstone Rise, Westford, Wellington (43/2007/182); (c) Erection of first floor extension at 2 Lower Westford, Wellington (43/2008/003); (d) Erection of single storey extension to rear of 19 Sylvan Road, Wellington (43/2007/174); (e) Demolition of detached garage and erection of two storey extension at 24 The Brambles, Wellington (43/2007/180); (f) External and internal alterations at Boots the Chemists, 6 High Street, Wellington (43/2007/168LB); (g) Erection of single storey and two storey extensions to the rear of 73 Springfield Road, Wellington (43/2008/005).
14650 PLANNING DECISIONS BY TAUNTON DBC (cont)
The clerk reported that Taunton DBC had refused the following application: (a) Retention of emergency overflow pipe installed at 19 High Street, Wellington (43/2007/188LB).
14651 COUNCIL INCOME/EXPENDITURE TO 29TH FEBRUARY 2008
A report was received from the clerk showing that the council’s income for the period from 1st April 2007 to 29th February 2008 was £149,224 (£133,596 estimated for the full year to 31st March 2008) and that expenditure for the same period was £143,099 (£166,800 estimated for the full year to 31st March 2008). The report was noted.
14652 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Critchard, seconded by Councillor Hindley, it was agreed to authorise the payment of the following accounts and the signing of the following cheques: Taunton Deane Borough Council £5,000 for food town contribution for 2007-2008; Councillor R. Bowrah £23.20 for travelling expenses; Information Commissioner’s Office £35 for renewal of registry entry; Konica Minolta £272.20 for photocopier rental from January to May 2008; Viking Direct £142.25 for new phone system and stationery; Wireless CCTV £10.03 for phone calls; Somerset County Council £2,107 for residential youth work and dance workshops; BT £62.39 for rental and call charges for office fax for February to April 2008; Taunton DBC £460.60 for two vacuum blowers; Taunton DBC £8,176.83 for erecting, supplying and taking down Christmas lights 2007; Taunton DBC £162.15 for supplying electric and installing CCTV camera in Mantle Street; Somerset Association of Local Councils £45 for training event charges; Taunton Deane Community Transport £188 for concessionary hospital patient transport for January 2008; Taunton DBC £1,391.01 for dog bin emptying for 2007/08; BT £296.60 for office telephone and broadband rental and call charges from October 2007 to January 2008; Tone Leisure Ltd £3,000 for organised youth sporting activities in the town; Mrs J. Thorne £47.21 for additional hours of work in February 2008; Inland Revenue £731.22 for income tax and national insurance; Wellington United Reformed Church £90 for hire of hall for January, February and March 2008; Home Aerials £150 for supplying public address system for Christmas lights switch-on in November 2007.
14653 APPOINTMENT OF NEW TOWN CLERK
With reference to minute 14618 the clerk reported that 50 application forms had been sent out for the post of town clerk, that 17 application forms had been returned and that a short list of 6 had been invited for interview on Thursday, 13 March 2008. Report was noted.
1454 RETIREMENT OF TOWN CLERK
The assistant to the town clerk reported that arrangements for the retirement working party and the clerk’s official last meeting next month were progressing well. It was agreed to hold the next meeting of the retirement working party on Monday March 17 at 10am and there would be an update at the next council meeting.
14655 PAPERS, REPORTS, NEWSLETTERS ETC
The clerk reported the following newsletters and reports were available from the clerk’s office for members to read if they wished: The Clerk magazine for March 2008; Tree Guardian for Spring 2008; Lillebonne Town Council’s municipal information magazine for January and February 2008.
THE MEETING CLOSED AT 9.30PM
PRESENT: Councillor P. Critchard (vice-chairman), who presided, Councillors R. Bowrah, J. Clark, G. Copley, A. Govier, J. Govier, G. Goodwin, R. Henley, C. Hindley, J. Lloyd, J. Reed, S. Walters, N. Wilson, and V. Stock-Williams, the clerk A. Brown and the assistant to the clerk Mrs J. Thorne. There was an apology from Councillor D. Mitton. There were 6 members of the public present.
14625 POLICE MATTERS
Wellington police sergeant Stuart Bell informed members of the latest crime figures for February. There had been some criminal damage to a flowerbed and 3 sheds had been damaged. There had also been 3 reports of criminal damage to dwellings. Incidents of criminal damage to cars had dropped to 8 this month (a reduction of 9) which was encouraging and was as a result of extra patrols which had been organised for Friday and Saturday nights. Three of these offences in Wellington East were related to a parking dispute. There had been 1 attempted burglary in Wellington East and 6 burglaries of non dwellings – 4 in Wellington North and 2 in Wellington West and Rockwell Green. There had only been 3 assaults which was a reduction of 7 on the previous month and two people had been arrested. There had been 2 common assaults both were domestic and arrests had been made in connection with both incidents. There had been four offences of theft from motor vehicles which included the removal of hub caps from cars. There had been no reports of thefts from shops and one theft of a cycle. There had been one theft of a motor vehicle which had been recovered near Honiton. The police had issued 49 warnings to motorists who had left the vehicles unsecured. It was reported youths had been throwing food at windows of property in Corams Lane and Springfield Road. Sgt Bell said the culprits had been spoken to about their behaviour and had apologised and he agreed to come back and meet with them at a coffee morning. The situation was being monitored but part of the problem was there was a low wall at Ivy House elderly persons home where youngsters liked to sit. There had also been problems with people who had been coming out of the rugby club late at night causing anti-social behaviour in that area. Sgt Bell explained the police response to youth anti-social behaviour in the first instance letter would be sent to parents, if there was a second incident the parents would be invited to the police station and evidence would be gathered towards an acceptable behaviour contract. In a recent incident two officers detained 13 youngsters after they committed anti-social behaviour. The youth were gathered outside the children’s home in Corams Lane and police spoke to managers there to find out what could be done to alleviate the situation. Sgt Bell was asked for an update about the Courtland Road car park and also about Pubwatch. He said there had been a reduction in crime at the Courtland Road car park because the police had increase the amount of patrols there. In his view the provision of a light in the car park would reduce problems there. Sgt Bell said he had recently attended his first Pubwatch meeting where he raised the issue of banning orders. He said prior to the meeting there were 5 banning orders in place and after the meeting it had more than doubled and he was hopeful this would rise further. He had also met with managers of licensed premises with a view to extending the bans to included licensed premises as well as public houses. He said the bans were a very useful tool and were extremely effective and had not been used enough. Sgt Bell was also asked for his view about introducing no cold calling zones in the town and said he very much supported it because he strongly believed cold calling encouraged rogue traders.
14626 PUBLIC PARTICIPATION TIME: ADVERTISING IN SHOP WINDOWS
Mr Frank Bishop stated he wanted to see a better look for Wellington town centre and felt that shop windows completely covered with advertising instead of displaying goods did not help. He particularly mentioned the shoe shop at the corner of High Street and North Street. The clerk reported that the shop had recently been taken over by another shoe chain and that he would have a word with the manager about the advertising.
14627 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 4th February 2008, as previously circulated to councillors, were taken as read, confirmed and signed as correct by the vice-chairman Councillor Critchard.
14628 DOG WARDEN SERVICES IN WELLINGTON
With reference to minute 14572 a letter was received from Taunton Deane Borough Council suggesting that a contract to deliver additional dog warden services in Wellington should be under the umbrella of the existing borough-wide arrangements which would provide greater flexibility for the town council and asking the town council to decide the number of hours per month it wished to purchase and the days of week for which cover was required. When that information had received an accurate quotation for the work could be obtained. On the proposal of Councillor A. Govier, seconded by Councillor N. Wilson, it was agreed to find out the cost for one day a week for a six month period. Standing orders were suspended to allow Jean Cornish, of the Wellington Action Group, to address councillors. She said the group represented responsible dog owners who were concerned that they might not be able to exercise their dogs in such places as Wellington Recreation Ground and the Basins, supported the town council employing a dog warden to try to catch offenders who did not clean up after their pets and called for dog waste bins to be placed in town centre areas.
14629 WAITING RESTRICTIONS IN CORAMS LANE
With reference to minute 14600 a letter and location plan showing proposed “no waiting at any time” restrictions in parts of Corams Lane and Springfield Road to help ease traffic congestion and allow coaches better access to Wellington Sports Centre were received from Mr Ian Titcombe, of Somerset Highways. After some discussion it was agreed that the proposed restrictions were as agreed at a site meeting and these were approved.
14630 SPEED OF TRAFFIC IN WELLESLEY PARK
Councillor J. Reed reported that she had received complaints about traffic exceeding the 30mph speed limit in Wellesley Park. It was agreed to ask the Community Speed Watch team to carry out speed checks and report back to the council.
14631 PHASE 2 RE-SURFACING OF MANTLE STREET
In reply to questions from Councillor R. Bowrah, it was reported that Somerset Highways proposed to re-surface the section of Mantle Street between Champford Lane and Court Fields Community School entrance during the school summer holidays and that the other peeling off areas from Hilly Head to Rockwell Green would be repaired in the next financial year starting April 2008. On the suggestion of Councillor G. Copley it was agreed to find out if County Highways had a regular programme for re-surfacing pavements and whether Bovet Street and Waterloo Road were due for re-surfacing.
14632 WELLINGTON SQUASH CLUB GRANT REQUEST
A letter, application form and financial details were received from Wellington Squash Club asking the town council to consider making a grant of £2,500 towards the £3,065 cost of improving court heating and spectator viewing. On the proposition Councillor A. Govier, seconded by Councillor G. Goodwin, it was agreed to make a grant of £1,000.
14633 NO COLD CALLING ZONES AND ROGUE TRADERS
Councillor A. Govier reported that he had discussed with the police the setting up of no cold calling zones in Wellington to protect the vulnerable from rogue traders. The scheme had been introduced in Street and had been a success and it could be introduced either town wide or in a specific area. It involved putting notices restricting people calling door to door. The council decided to support the proposal and Councillor Govier agreed to investigate further and report back to the council.
COUNCILLORS HENLEY AND WILSON LEFT THE MEETING HERE AT 8.38PM
14634 PROPOSED ROCKWELL GREEN BUS STOP CHANGES
The assistant to the clerk, Mrs J. Thorne reported on a conversation she had with Somerset County Council principal local transport plan implementation officer Dan Martin. Mr Martin explained there were proposals to upgrade the bus facilities in Wellington and the county council had identified two sites. The first was the existing bus stop near the Barley Mow public house where new high kerbs would be provided for buses where there were none. There would also be improvements to create easier access for getting on and off the bus. However, the plans were very much in the early stages. The other site the team had looked at was at Spy Post. The scheme had been assessed by an independent safety audit team who had a number of concerns about the plans which needed to be ironed out first. One of the ideas the team had proposed was to provide an island refuge in the middle of Exeter Road for pedestrians.
COUNCILLOR BOWRAH LEFT THE MEETING HERE AT 8.40PM
14635 REMOVAL OF WHISTLE BOARDS AT WESTFORD RAIL CROSSING
With reference to minute 14598 the clerk reported that a site meeting with Mr Rob Aston of Network Rail would be held at the Westford Rail crossing on Friday, 14th March at 11am. Councillors A. Govier, P. Critchard, C. Hindley, J. Clark and V. Stock-Williams indicated that they would be attending the site meeting.
14636 STREET CLEANING
With reference to minute 14599 the clerk reported that a mechanical pavement sweeper (green machine) had visited Wellington on 20th February and that it would be coming to the town on the 1st and 3rd Wednesdays of each month to cover the town centre in the early morning and other parts of the town during the rest of the day. The report was noted.
14637 TOWN COUNCIL WEBSITE
With reference to minute 14602 the assistant to the town clerk, Mrs J. Thorne reported that quotes had been received from a number of company’s about updating the town council website. One quote was still awaited, however she believed it would be best to set up a website working party and when the last quote had been received the group could look at the proposals and make a short list. The council agreed to set up a website working party and the following members were agreed: Councillors Lloyd, Clark, Stock-Williams and Mitton.
14638 CCTV CAMERAS
With reference to minute 14609 the clerk reported that the CCTV camera, which had been previously deployed at South Street car park, had now been installed in Waterloo Road, to cover parts of Victoria Street, North Street and Waterloo Road. A fault had been found in the council’s second CCTV camera, which had been installed in Mantle Street, and it had been sent back to the suppliers for repairs. It was hoped to re-install the week beginning 10th March 2008. The report was noted.
14639 RETIREMENT 0F MAYOR OF IMMENSTADT
The clerk reported that the Mayor of Immenstadt, Wellington’s German twin town, who was retiring after long service at the end of April 2008, would not be visiting Wellington this year but hoped to come in 2009. The report was noted.
14640 COURT FIELDS SCHOOL FOOTPATH
With reference to minute 14569 a letter was received from Somerset County Council’s children and young people corporate director Mr David Taylor stating that he was aware of some anti-social problems at Court Fields Community School and would look into specific incidents to see if there was anything more the local authority could have done. The letter, which was circulated to members, was noted.
14641 CADES FARM DEVELOPMENT
With reference to minute 14528 the clerk reported that work on construction of a roundabout to serve the proposed Cades Farm housing development and a cycle route to link with the A38 would be starting shortly which would mean the green verge by the B3187 containing hundreds of daffodils would be dug up. He had informed Wellington in Bloom about the work. It was agreed to find out if the roundabout would also be able to serve the suggested Northern Relief Road and Longforth Farm development and whether the planning conditions included the planting of daffodils alongside the cycle route.
14642 WELLINGTON PARISH TREE WARDENS NEWSLETTER
Members were circulated with a copy of Wellington parish tree wardens’ newsletter which detailed work to be carried out at the A38 lay-bys, at the A38 lay-by near White Ball quarry and walks in Wellington Park on 15th June, 27th July and 17th August 2008.
14643 WELLINGTON AND AREA COMMUNITY JUSTICE PANEL
A letter was received from Wellington and Area Community Justice Panel co-ordinator Rowena Stratford along with background information about the newly established project. She offered to talk to councillors about the restorative justice scheme and it was agreed to invite her to the April council meeting.
14644 TEMPORARY CLOSURE OF WELLINGTON RELIEF ROAD
A letter was received from Somerset Highways stating that Wellington Relief Road would be closed for six nights starting from 9th March 2008 between 7pm and 7am to enable resurfacing and associated works to be carried out. An alternative route would be signed. The letter was noted.
14645 COMMUNITY ENGAGEMENT WORKSHOP
A letter was received from Somerset County Council inviting the town council to send a representative to take part in a community engagement workshop on 18th March at 6pm at Wellsprings Leisure Centre, Taunton. The letter was noted.
14646 SOMERSET LOCAL ACCESS FORUM
A letter was received from Somerset County Council inviting the town council to consider nominating people to serve on the Somerset Local Access Forum which deals with access to the countryside and which is funded and administered by the county. The annual report of the Forum, an independent body, was also enclosed. The letter and report were noted.
14647 TAUNTON DBC CORPORATE STRATEGY 2008-2011
A letter was received from Taunton Deane Borough Council about its corporate strategy containing its vision, business principles and core values and describing the key outcomes it intended to achieve in the community over the next three years from April 2008. The objectives had been agreed after considerable consultation with the community and would be used to help develop service plans for 2008-09. The letter was noted.
14648 SOMERSET HERITAGE EVENT IN MAY 2008
A letter was received from Somerset County Council about a large heritage and museum community event to be staged at Glastonbury Abbey in May 2008 and inviting local history groups to take part. It was agreed to pass on the letter to the Wellington Local History Group.
14649 WELLINGTON ECONOMIC PARTNERSHIP
With reference to minute 14614 a report was received from the assistant to the clerk on the Wellington Economic Partnership meeting held on 18th February 2008 which updated members about planning developments in the town, arrangements for the next food town event, and the progress of the Wellington Market and Coastal Town Initiative’s visioning events. Members were also circulated with a draft revised constitution for Wellington Economic Partnership drawn up by Taunton DBC economic development manager Steve Kendall. The proposed changes would allow the partnership to become a voluntary, not for profit organisation, and the first step towards company status for the future. The adoption of the new constitution would also allow the partnership to open its own bank account. One of the main proposed changes was to reduce the town council membership of the partnership from 4 to 3 representatives. Other changes included the ability to be able to apply for funding and sponsorship and open and maintain bank accounts as required, and to employ staff. Members also received a copy of proposed changes to the draft constitution by Wellington Chamber of Trade and Commerce which included reducing the membership of town council representatives even further to 2 and changing the focus of the partnership and to economic and dropping social well-being. However councillors disagreed with the chamber’s proposals and agreed to support the draft constitution drawn up by Mr Kendall. The constitution was due to be decided at the next Wellington Economic Partnership meeting to be held on Monday 31st March at 6pm.
14650 PLANNING DECISIONS BY TAUNTON DBC
The clerk reported that Taunton Deane Borough Council had approved the following plans: (a) Retention of conservatory at 3 Burrough Way, Wellington (43/2007/182); (b) Demolition of 3 holiday lodges and erection of 2 dwellings and associated access works on land adjacent to Sandstone Rise, Westford, Wellington (43/2007/182); (c) Erection of first floor extension at 2 Lower Westford, Wellington (43/2008/003); (d) Erection of single storey extension to rear of 19 Sylvan Road, Wellington (43/2007/174); (e) Demolition of detached garage and erection of two storey extension at 24 The Brambles, Wellington (43/2007/180); (f) External and internal alterations at Boots the Chemists, 6 High Street, Wellington (43/2007/168LB); (g) Erection of single storey and two storey extensions to the rear of 73 Springfield Road, Wellington (43/2008/005).
14650 PLANNING DECISIONS BY TAUNTON DBC (cont)
The clerk reported that Taunton DBC had refused the following application: (a) Retention of emergency overflow pipe installed at 19 High Street, Wellington (43/2007/188LB).
14651 COUNCIL INCOME/EXPENDITURE TO 29TH FEBRUARY 2008
A report was received from the clerk showing that the council’s income for the period from 1st April 2007 to 29th February 2008 was £149,224 (£133,596 estimated for the full year to 31st March 2008) and that expenditure for the same period was £143,099 (£166,800 estimated for the full year to 31st March 2008). The report was noted.
14652 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Critchard, seconded by Councillor Hindley, it was agreed to authorise the payment of the following accounts and the signing of the following cheques: Taunton Deane Borough Council £5,000 for food town contribution for 2007-2008; Councillor R. Bowrah £23.20 for travelling expenses; Information Commissioner’s Office £35 for renewal of registry entry; Konica Minolta £272.20 for photocopier rental from January to May 2008; Viking Direct £142.25 for new phone system and stationery; Wireless CCTV £10.03 for phone calls; Somerset County Council £2,107 for residential youth work and dance workshops; BT £62.39 for rental and call charges for office fax for February to April 2008; Taunton DBC £460.60 for two vacuum blowers; Taunton DBC £8,176.83 for erecting, supplying and taking down Christmas lights 2007; Taunton DBC £162.15 for supplying electric and installing CCTV camera in Mantle Street; Somerset Association of Local Councils £45 for training event charges; Taunton Deane Community Transport £188 for concessionary hospital patient transport for January 2008; Taunton DBC £1,391.01 for dog bin emptying for 2007/08; BT £296.60 for office telephone and broadband rental and call charges from October 2007 to January 2008; Tone Leisure Ltd £3,000 for organised youth sporting activities in the town; Mrs J. Thorne £47.21 for additional hours of work in February 2008; Inland Revenue £731.22 for income tax and national insurance; Wellington United Reformed Church £90 for hire of hall for January, February and March 2008; Home Aerials £150 for supplying public address system for Christmas lights switch-on in November 2007.
14653 APPOINTMENT OF NEW TOWN CLERK
With reference to minute 14618 the clerk reported that 50 application forms had been sent out for the post of town clerk, that 17 application forms had been returned and that a short list of 6 had been invited for interview on Thursday, 13 March 2008. Report was noted.
1454 RETIREMENT OF TOWN CLERK
The assistant to the town clerk reported that arrangements for the retirement working party and the clerk’s official last meeting next month were progressing well. It was agreed to hold the next meeting of the retirement working party on Monday March 17 at 10am and there would be an update at the next council meeting.
14655 PAPERS, REPORTS, NEWSLETTERS ETC
The clerk reported the following newsletters and reports were available from the clerk’s office for members to read if they wished: The Clerk magazine for March 2008; Tree Guardian for Spring 2008; Lillebonne Town Council’s municipal information magazine for January and February 2008.
THE MEETING CLOSED AT 9.30PM
Wellington Town Council planning meeting March 2008
Minutes of the 131st planning meeting of Wellington Town Council held in the United Reformed Church Hall in Fore Street, Wellington, on Monday 3rd March 2008 at 6pm
PRESENT: Councillors P. Critchard (vice-chairman) who presided, R. Bowrah, C. Hindley, J Clark, A. Govier, G. Goodwin, S. Walters, J. Reed, J. Govier, G. Copley, J. Lloyd, V. Stock-Williams, and N. Wilson and R. Henley (who both arrived at 6.05pm) and the clerk Mr A. Brown, the assistant to the clerk Mrs J. Thorne, and Taunton DBC planning manager Mr J. Hamer. There were apologies from Councillor D Mitton. There were 6 members of the public present (who all arrived at 7pm).
14620 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC planning committee and reserved their right to vote differently at Taunton DBC planning committee meeting than at the town council planning meeting as different facts could be placed before them. Councillor Bowrah declared an interest in the application at 32 Seymour Street as he knew the applicant and said he would like to make a comment but would not vote. Councillor Clark declared an interest in the application at Wellington School because he was the town council representative for the school. Councillors A and J. Govier also declared interests in the application at Wellington School because they had children that attended the school.
14621 APPLICATION FOR 21 MITCHELL STREET, WELLINGTON
The council received details of the following application: Construction of dormer window to south elevation at 21 Mitchell Street, Wellington (43/2008/014). The council had received no letters of objection. Mr Hamer said the planning officer was recommending refusal because the proposed dormer window would be out of keeping with the character of the building and would adversely affect the visual amenity. The extension to the hipped gable would imbalance the terrace and would also make it out of keeping with the existing character of the building as well as affecting the visual amenity. He said it would need some drastic alterations to overcome this. Councillor Copley said she did not feel it would adversely affect the street scene because the proposal was for the back of the property and proposed approval which was seconded by Councillor Reed. Councillors voted 4 to approve and 4 against, with 5 abstentions. Councillor Critchard had the casting vote as chairman of the meeting and agreed with the planning officer and voted against it and therefore the application was refused.
COUNCILLORS HENLEY AND WILSON ENTERED HERE AT 6.05PM
14622 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL
The council considered the following applications: (a) Demolition of building, erection of retail A1 food store comprising about 2,580sq.m. gross internal floor area with associated parking, servicing and landscaping served by an improved access off Bulford and a new pedestrian access via Fore Street, Wellington Medical Centre and South Street car park, Wellington (43/2008/013). Mr Hamer explained this was an outline application and a renewal of previously approved applications, the last renewal was only 3 years ago. The planning department were happy with the application and were likely to recommend approval. Councillors raised concerns about the impact the new store would have on the area such as the increase in traffic and also an increase in early morning noise with additional delivery lorries. Mr Hamer reminded councillors that under the section 106 agreement for the application traffic calming measures were included. There was further concern raised about the effect the new development would have on traffic in Bulford and at the South Street mini roundabout which already saw congestion at particular times of the day. It was agreed to recommend approval on condition the concerns above were raised with the planning department and assurance was sought the traffic calming measures stipulated in the section 106 agreement would be carried out.
14622 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL (CONT)
(b) Erection of public house/restaurant and hotel with ancillary parking, access and landscaping on land at Chelston House Farm, Chelston, Wellington adjacent to the B3187/A38 roundabout (43/2008/012: a reserved matters application following outline approval 43/2006/016). Mr Hamer explained this application was a detailed application as outline permission had already been given. He considered it to be broadly acceptable and thought it should be of benefit to the area. The development was welcomed by councillors who felt it would make a good addition to the town especially with the growth of the food town. Councillors agreed to recommend approval.
(c) Extended opening hours till 2am on Friday and Saturday nights (non compliance with condition 2 of permission 43/1994/128), Mr Scrumptious, 8 South Street, Wellington (43/2008/017). A petition had signed by more than 500 people in favour of the application and there were also about 6 letters of support. The council had also received one letter of objection from Lorraine, Trish, and Richard Lettley of Teare’s Newsagents who felt if the application was approved it would lead to more people loitering in the town centre for even longer periods and also it would create more litter. Mr Hamer explained there had been a chequered history regarding applications on these premises. The existing permission had been in place since 1994. There had been another application to extend the opening hours to 1am in 2005, however that was refused. The current proposal was to extend the opening hours to 2am on Friday and Saturday nights. Mr Hamer said the police were against the application in 2005 but were now reported to be happy with it. He also said the applicants were already staying open longer than they already should be. Councillors felt the current condition of midnight was more than acceptable and were concerned if the hours were extended to 2am it could result in the establishment staying open longer than that. The clerk read a letter from Sgt Stuart Bell of Wellington Police which stated he had no evidence to oppose the application on the grounds of additional crime or disorder but was concerned the owners were disregarding the current licensing conditions which had been documented by the police and Taunton DBC. Councillors agreed to recommend refusal by 12 votes to 1 with 1 abstention.
(d) Erection of signage at the Co-op Food Store, Longforth Road, Wellington (43/2008/015A). Mr Hamer said the planning department had no objections. Councillors agreed to recommend approval.
(e) Erection of two dwellings on land opposite 11a Rockwell Green, Wellington (Near cemetery lodge: 43/2007/189). Mr Hamer said the planning department were happy in principle with the application, however although the applicants had provided a flood risk assessment there were still concerns about flooding. Councillors expressed concerned about the risk of flooding on a very low lying site and thought the development would only make the situation worse. Councillors agreed to recommend refusal because of the flood risk to the very low lying site.
(f) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington, amended plans (43/2007/061). Mr Hamer said there were highway and tree concerns on the previous applications but with this application there were no concerns about either. Councillors agreed to recommend approval subject to a footpath being constructed in the frontage of the site.
(g) Retention of fence at 32 Seymour Street, Wellington (43/2008/016). Mr Hamer said this was a retrospective application the planning department were not happy with the fence. It was felt the fence was too harsh and it would be recommending refusal. However councillors felt the fence was big improvement on the previous Leylandii hedging and felt it not only improved visibility for motorists but was more visually pleasing too. Councillors agreed to recommend approval.
14622 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL (CONT)
(h) Erection of classroom block with examinations hall, land adjacent to Princess Royal Sports Centre, Wellington School, South Street, Wellington: amended scheme (43/2008/026). Mr Hamer said this proposal was for some minor changes and the planning department were happy with it. Councillors agreed to recommend approval.
(i) Installation of 15m high radio monopole with 1 x 0.3m microwave dish at Wellington Telephone Exchange, Scotts Lane, Wellington (43/2008/018TEN). There was a letter by the applicant BT in support of its application. The planning department advised the council the sole issue was to consider the effect of the development on the landscape in terms of visual amenity. Mr Hamer said there were a couple of masts in the area and the planning department were likely to be relatively happy with the proposal. However, councillors were not happy with the application and thought it would result in too many masts in a small area. Members agreed to recommend refusal on the grounds there were too many telecommunication masts in close proximity and they also objected on the grounds of the negative visual impact it would have.
14623 NORTHERN RELIEF ROAD AND LONGFORTH FARM DEVELOPMENT
Taunton DBC principal planner Ian Ayre gave a short presentation to members on future of development in the town particularly regarding the Northern Relief Road and the Longforth Farm development. Mr Ayre said he felt the wrong message had been sent out in some of the media about the future plans for the relief road. He explained the independent panel which had looked at the draft Regional Spatial Strategy felt it should not include Wellington in the same policy as Taunton and Bridgwater because it was too small. It felt Wellington should be included in another strategy. Mr Ayre said this should not affect the level of housing growth that had been proposed for Wellington as it could be adequately covered under a different policy. He pointed out the housing allocation had been increased by 15 per cent for Wellington and the area outside Taunton and a total of 3,800 would be constructed in that area. He felt the majority of this should occur in the town. His advice in the meantime was to seek the support of community organisations in the town for the new housing development which would enable the Northern Relief to go ahead. He suggested any letters of support received from organisations in the town should be sent to the forward planning unit at the county council. Councillors explained support had been expressed by two large companies in the town, Relyon and Aerosols International, and also by different groups at the Market and Coastal Town Initiative’s visioning events that were currently taking place. It was also noted that individuals were welcome to send their comments and support to the county council.
14624 VALIDATION OF PLANNING APPLICATIONS
A letter had been received from Somerset County Council about new procedures for the submission of planning applications which were due to come into effect on the 6th April 2008. Mr Hamer thought the new rules would be of benefit to everybody because it would require applicants to submit more information than at present which would make it easier to access applications and hopefully make it easier to make decisions and process applications quicker.
THE MEETING CLOSED AT 7.10 PM
PRESENT: Councillors P. Critchard (vice-chairman) who presided, R. Bowrah, C. Hindley, J Clark, A. Govier, G. Goodwin, S. Walters, J. Reed, J. Govier, G. Copley, J. Lloyd, V. Stock-Williams, and N. Wilson and R. Henley (who both arrived at 6.05pm) and the clerk Mr A. Brown, the assistant to the clerk Mrs J. Thorne, and Taunton DBC planning manager Mr J. Hamer. There were apologies from Councillor D Mitton. There were 6 members of the public present (who all arrived at 7pm).
14620 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC planning committee and reserved their right to vote differently at Taunton DBC planning committee meeting than at the town council planning meeting as different facts could be placed before them. Councillor Bowrah declared an interest in the application at 32 Seymour Street as he knew the applicant and said he would like to make a comment but would not vote. Councillor Clark declared an interest in the application at Wellington School because he was the town council representative for the school. Councillors A and J. Govier also declared interests in the application at Wellington School because they had children that attended the school.
14621 APPLICATION FOR 21 MITCHELL STREET, WELLINGTON
The council received details of the following application: Construction of dormer window to south elevation at 21 Mitchell Street, Wellington (43/2008/014). The council had received no letters of objection. Mr Hamer said the planning officer was recommending refusal because the proposed dormer window would be out of keeping with the character of the building and would adversely affect the visual amenity. The extension to the hipped gable would imbalance the terrace and would also make it out of keeping with the existing character of the building as well as affecting the visual amenity. He said it would need some drastic alterations to overcome this. Councillor Copley said she did not feel it would adversely affect the street scene because the proposal was for the back of the property and proposed approval which was seconded by Councillor Reed. Councillors voted 4 to approve and 4 against, with 5 abstentions. Councillor Critchard had the casting vote as chairman of the meeting and agreed with the planning officer and voted against it and therefore the application was refused.
COUNCILLORS HENLEY AND WILSON ENTERED HERE AT 6.05PM
14622 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL
The council considered the following applications: (a) Demolition of building, erection of retail A1 food store comprising about 2,580sq.m. gross internal floor area with associated parking, servicing and landscaping served by an improved access off Bulford and a new pedestrian access via Fore Street, Wellington Medical Centre and South Street car park, Wellington (43/2008/013). Mr Hamer explained this was an outline application and a renewal of previously approved applications, the last renewal was only 3 years ago. The planning department were happy with the application and were likely to recommend approval. Councillors raised concerns about the impact the new store would have on the area such as the increase in traffic and also an increase in early morning noise with additional delivery lorries. Mr Hamer reminded councillors that under the section 106 agreement for the application traffic calming measures were included. There was further concern raised about the effect the new development would have on traffic in Bulford and at the South Street mini roundabout which already saw congestion at particular times of the day. It was agreed to recommend approval on condition the concerns above were raised with the planning department and assurance was sought the traffic calming measures stipulated in the section 106 agreement would be carried out.
14622 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL (CONT)
(b) Erection of public house/restaurant and hotel with ancillary parking, access and landscaping on land at Chelston House Farm, Chelston, Wellington adjacent to the B3187/A38 roundabout (43/2008/012: a reserved matters application following outline approval 43/2006/016). Mr Hamer explained this application was a detailed application as outline permission had already been given. He considered it to be broadly acceptable and thought it should be of benefit to the area. The development was welcomed by councillors who felt it would make a good addition to the town especially with the growth of the food town. Councillors agreed to recommend approval.
(c) Extended opening hours till 2am on Friday and Saturday nights (non compliance with condition 2 of permission 43/1994/128), Mr Scrumptious, 8 South Street, Wellington (43/2008/017). A petition had signed by more than 500 people in favour of the application and there were also about 6 letters of support. The council had also received one letter of objection from Lorraine, Trish, and Richard Lettley of Teare’s Newsagents who felt if the application was approved it would lead to more people loitering in the town centre for even longer periods and also it would create more litter. Mr Hamer explained there had been a chequered history regarding applications on these premises. The existing permission had been in place since 1994. There had been another application to extend the opening hours to 1am in 2005, however that was refused. The current proposal was to extend the opening hours to 2am on Friday and Saturday nights. Mr Hamer said the police were against the application in 2005 but were now reported to be happy with it. He also said the applicants were already staying open longer than they already should be. Councillors felt the current condition of midnight was more than acceptable and were concerned if the hours were extended to 2am it could result in the establishment staying open longer than that. The clerk read a letter from Sgt Stuart Bell of Wellington Police which stated he had no evidence to oppose the application on the grounds of additional crime or disorder but was concerned the owners were disregarding the current licensing conditions which had been documented by the police and Taunton DBC. Councillors agreed to recommend refusal by 12 votes to 1 with 1 abstention.
(d) Erection of signage at the Co-op Food Store, Longforth Road, Wellington (43/2008/015A). Mr Hamer said the planning department had no objections. Councillors agreed to recommend approval.
(e) Erection of two dwellings on land opposite 11a Rockwell Green, Wellington (Near cemetery lodge: 43/2007/189). Mr Hamer said the planning department were happy in principle with the application, however although the applicants had provided a flood risk assessment there were still concerns about flooding. Councillors expressed concerned about the risk of flooding on a very low lying site and thought the development would only make the situation worse. Councillors agreed to recommend refusal because of the flood risk to the very low lying site.
(f) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington, amended plans (43/2007/061). Mr Hamer said there were highway and tree concerns on the previous applications but with this application there were no concerns about either. Councillors agreed to recommend approval subject to a footpath being constructed in the frontage of the site.
(g) Retention of fence at 32 Seymour Street, Wellington (43/2008/016). Mr Hamer said this was a retrospective application the planning department were not happy with the fence. It was felt the fence was too harsh and it would be recommending refusal. However councillors felt the fence was big improvement on the previous Leylandii hedging and felt it not only improved visibility for motorists but was more visually pleasing too. Councillors agreed to recommend approval.
14622 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL (CONT)
(h) Erection of classroom block with examinations hall, land adjacent to Princess Royal Sports Centre, Wellington School, South Street, Wellington: amended scheme (43/2008/026). Mr Hamer said this proposal was for some minor changes and the planning department were happy with it. Councillors agreed to recommend approval.
(i) Installation of 15m high radio monopole with 1 x 0.3m microwave dish at Wellington Telephone Exchange, Scotts Lane, Wellington (43/2008/018TEN). There was a letter by the applicant BT in support of its application. The planning department advised the council the sole issue was to consider the effect of the development on the landscape in terms of visual amenity. Mr Hamer said there were a couple of masts in the area and the planning department were likely to be relatively happy with the proposal. However, councillors were not happy with the application and thought it would result in too many masts in a small area. Members agreed to recommend refusal on the grounds there were too many telecommunication masts in close proximity and they also objected on the grounds of the negative visual impact it would have.
14623 NORTHERN RELIEF ROAD AND LONGFORTH FARM DEVELOPMENT
Taunton DBC principal planner Ian Ayre gave a short presentation to members on future of development in the town particularly regarding the Northern Relief Road and the Longforth Farm development. Mr Ayre said he felt the wrong message had been sent out in some of the media about the future plans for the relief road. He explained the independent panel which had looked at the draft Regional Spatial Strategy felt it should not include Wellington in the same policy as Taunton and Bridgwater because it was too small. It felt Wellington should be included in another strategy. Mr Ayre said this should not affect the level of housing growth that had been proposed for Wellington as it could be adequately covered under a different policy. He pointed out the housing allocation had been increased by 15 per cent for Wellington and the area outside Taunton and a total of 3,800 would be constructed in that area. He felt the majority of this should occur in the town. His advice in the meantime was to seek the support of community organisations in the town for the new housing development which would enable the Northern Relief to go ahead. He suggested any letters of support received from organisations in the town should be sent to the forward planning unit at the county council. Councillors explained support had been expressed by two large companies in the town, Relyon and Aerosols International, and also by different groups at the Market and Coastal Town Initiative’s visioning events that were currently taking place. It was also noted that individuals were welcome to send their comments and support to the county council.
14624 VALIDATION OF PLANNING APPLICATIONS
A letter had been received from Somerset County Council about new procedures for the submission of planning applications which were due to come into effect on the 6th April 2008. Mr Hamer thought the new rules would be of benefit to everybody because it would require applicants to submit more information than at present which would make it easier to access applications and hopefully make it easier to make decisions and process applications quicker.
THE MEETING CLOSED AT 7.10 PM
Tuesday, 26 February 2008
Wellington Town Council meeting February 2008
PLEASE NOTE THESE ARE DRAFT MINUTES TO BE CONFIRMED ON MARCH 3
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 4th February 2008 at 7pm.
PRESENT: Councillor D. Mitton (chairman) who presided, Councillors P. Critchard (vice-chairman), R. Bowrah, A. Govier, G. Goodwin, R. Henley, G. Copley, J. Reed, J. Govier, N. Wilson, and V. Stock-Williams, the clerk A. Brown and the assistant to the clerk Mrs J. Thorne. There were apologies from Councillors J. Clark, C. Hindley, J. Lloyd and S. Walters. There were 4 members of the public present.
14592 CHAIRMAN’S ANNOUNCEMENTS
The chairman, Councillor D. Mitton said that during January he had attended meetings to do with Wellington Food Town, Market and Coastal Town Initiative, and Beech Grove School. He reminded the meeting of the forthcoming Friends of Wellington Park quiz night on 15th February and asked if any councillors would like to join him and make up a team. He also welcomed the town’s new police sergeant Stuart Bell.
14593 POLICE MATTERS
PCSO support officer John Swayne of Wellington Police Station introduced the new police sergeant Stuart Bell to the meeting. Sergeant Bell thanked councillors for their welcome and informed them the crime figures were a mixed bag. There had been 2 reports of criminal damage in Wellington and a suspect had been charged and bailed for both incidents. There had been 1 window broken in the criminal damage to non-dwellings category and also 3 windows broken to dwellings and investigations were still ongoing. There had been a rise in the number of incidents of criminal damage to motor vehicles from December with 16 incidents of damage to tyres, windscreen wipers, and paintwork. Many of the incidents had taken place in car parks including the car park off Courtland Road. There had also been one house burglary and four burglaries to non-dwellings, and 10 offences of actual bodily harm with six of these occurring at the same time by the same assailant who had been remanded back into prison. There had been three cases of common assault and two of them related to a domestic incident and a person had been charged. There had been four thefts from motor vehicles where belongings had been left on display, and two thefts from shops with one person charged for shoplifting. There had been no bike thefts. Councillor Mitton suggested it would be a good time to arrange the visit to the CCTV centre in Bridgwater while Mr Swayne was at the meeting as he was the portfolio holder responsible for CCTV at Sedgemoor District Council which monitored Taunton Deane’s CCTV in the Bridgwater centre. It was agreed to have two visits to the centre – one on Tuesday March 4th at 2pm and the other on Tuesday March 11th at 7pm. Mr Swayne said he thought the council would receive a grant application from Shopwatch shortly for funding towards a CCTV scheme. Sgt Bell and Mr Swayne were thanked for attending.
14594 PUBLIC PARTICIPATION TIME: WELLINGTON IN BLOOM
Mrs Isabel Ward, chairman of Wellington in Bloom, invited councillors to attend the WIB AGM on Thursday, 7th February at Bulford Community Hall at 6pm and reported that she had met the directors of Hawks, the main developers of the new Somerfield Store, that afternoon and they had confirmed that the work would be going ahead.
14595 PUBLIC PARTICIPATION TIME: FRIENDS OF WELLINGTON PARK
Mrs Pauline Sturgess, the chairman of Friends of Wellington Park, reported that a cheese and wine quiz was being held on Saturday, 16th February, that the summer programme of Sunday afternoon entertainment had been arranged and that a May Day fund raising event would be held on the Park on Monday, 5th May 2008.
14596 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 7th January 2008, as previously circulated to councillors, were taken as read and signed as correct by the chairman Councillor Mitton, with the following addition to council meeting minute 14584 Staffing Committee: “The short listing of candidates for the post of town clerk shall be decided by the Staffing Committee plus Councillors A. Govier, P. Critchard, V. Stock-Williams and J. Clark and that the interviews shall be undertaken by the Staffing Committee with the clerk present as an advisor.”
14597 PRECEPT AND BUDGET FOR 2008-2009
In his final budget report before his retirement, the clerk recommended the council to fix an unchanged council tax of £16.50 for Band D properties for 2008-2009 and to fix the council’s precept at £76,670. He recommended taking £32,305 from the balances to keep the council’s own tax unchanged for a ninth year in succession and pointed out that it was estimated that the council would have a balance of £84,695 at the end of March 2009 which would be more than adequate to meet any unforeseen expenditure which might occur during the next financial year. On the recommendation of Councillor Mitton, seconded by Councillor Critchard, it was agreed to accept the report (details attached to these minutes) and its recommendations, to thank the clerk for his hard work and to amend the item for CCTV to “CCTV/Crime Prevention.”
14598 REMOVAL OF WHISTLE BOARDS AT WESTFORD RAIL CROSSING
With reference to minute 14571 a letter was received from Network Rail stating that the boards had been in place until they were reported missing, presumed stolen. After unsuccessful investigations with the British Transport Police, Network Rail consulted with Her Majesty’s Railway Inspectorate for their permanent removal and following agreement the boards had not been replaced, leaving the crossing protected by the audible warning and lights based system. The red light showed and the audible warning started 21 seconds before the arrival of a train. The average crossing time for a pedestrian was calculated at 8.22 seconds. In addition a new foot-deck had been provided in August 2007 which reduced risk to pedestrians and speeded up the transit over the crossing. The crossing was last risk-assessed in Decembe 2006 and resulted in a score of C6 in their all level crossing risk model (ALCRM) computer test which did not fall within the high risk category. A site meeting with the Railway Inspectorate was offered and it was agreed to arrange such a meeting. Councillors felt the elderly would take longer than 8 seconds to cross the lines.
14599 STREET CLEANING
With reference to minute 14568 it was reported that councillors had seen an impressive demonstration of the mechanical pavement sweeper (the green machine) in the town centre area on 30th January and that Taunton Deane Borough Council had agreed that the machine would visit Wellington on a fortnightly basis, spending the first two hours in the town centre area and the rest of the day in other parts of Wellington. It was agreed that the Environment Committee should meet to draw up a list of streets to be included in the machine’s cleaning programme.
14600 JUNCTION OF CORAMS LANE AND SPRINGFIELD ROAD
With reference to minute 14564 it was reported that a site meeting had taken place on 23rd January with Mr Ian Titcombe, of Somerset Highways, to consider measures to improve traffic congestion. A report suggesting the possible provision of double yellow lines in parts of Corams Lane and Springfield was awaited. It was agreed to defer the matter until the March meeting, pending the receipt of Mr Titcombe’s report.
14601 CONDUCT OF LOCAL AUTHORITY MEMBERS
A letter was received from the Department for Communities and Local Government seeking views on orders and regulations relating to the conduct of local authority members in England. Members also received a report on the consultation document from Somerset Association of Local Councils putting forward their response to the various proposals. It was agreed to support the SALC proposals and also to get more information about dual-hatted members.
14602 TOWN COUNCIL WEBSITE
It was reported that some quotes had been received for updating the town council website and that a meeting had been arranged with a firm later that week to discuss the website. It was agreed to consider the matter again at the March meeting when a full report would be circulated to councillors.
14603 NORTHERN RELIEF ROAD
Members were circulated with emails from Councillor A. Govier, Mr Ian Ayre, of Taunton DBC’s planning department, and the clerk, A. Brown about a proposed change in the Regional Spatial Strategy under which Wellington would be removed from policies covering Taunton and Bridgwater and about concerns that this alteration might adversely affect the suggested Northern Relief Road for Wellington. With a 15% increase in the housing numbers proposed for Wellington and the rest of the borough, Mr Ayre stated that he did not believe the change would have any impact on the case for developing Longforth Farm or the construction of a road which could operate as a relief road. After some discussion Councillor Govier proposed, and it was agreed, that Mr Ayre should be invited to attend a council meeting to discuss the topic further. A letter was also received from Mr Ian Mackinnon, chief executive of Swallowfield plc, supporting the town council’s plans for the construction of a Northern Relief Road.
COUNCILLOR R. HENLEY LEFT THE MEETING HERE AT 7.50PM
14604 WELLINGTON IN BLOOM GRANT REQUEST
With reference to minute 14570 a letter of thanks was received from the chairman of Wellington in Bloom, Mrs Isabel Ward, for the grant of £1,350. The letter was noted.
14605 ERECTION OF 2 BUNGALOWS AT WESTFORD COURT
With reference to minute 14557 a letter was received from Taunton DBC stating that the planning application to demolish a redundant building and erect two bungalows on land south of Westford Court, Wellington (43/07/179) had been withdrawn. Letter was noted.
14606 HOLYOAKE STREET TRAFFIC PROBLEMS
With reference to minute 14507 the clerk reported that an advance weight restriction sign had been erected in Station Road to deter large vehicles from turning left into Holyoake Street. The report was noted.
14607 PROVISION OF MORE CYCLE RACKS IN TOWN CENTRE
With reference to minute 14384 the clerk reported that 8 additional cycle racks had been provided by Taunton DBC in High Street and Fore Street. The report was noted.
14608 ROAD SIGNAGE AT BURROUGH WAY
With reference to minute 14503 the clerk reported that a new Burrough Way sign had been erected by Taunton DBC in the position requested. The report was noted.
14609 CCTV CAMERAS
With reference to minute 14561 the clerk reported that the council’s second CCTV camera had been installed in Mantle Street and that it was hoped to relocate the first camera which was currently in South Street car park to the Waterloo Road-Victoria Street junction very shortly. The report was noted.
14610 CLOSURE OF PAYTON ROAD
A letter was received from Somerset Highways stating that Payton Road would be closed for 4 weeks from 3rd March 2008 to lay storm and foul pipes along with the construction of new manholes. It was agreed to ask for the road to be opened as quickly as possible.
14611 TAUNTON DEANE COMMUNITY PARTNERSHIPS
A letter as received from Taunton Deane Local Strategic Partnership inviting councillors to attend a meeting of the West Community Partnership to be held at the Active Living Centre in North Street, Wellington on 12th February 2008 at 6.30pm. Councillors R. Bowrah, A. Govier, G. Copley and D. Mitton indicated that they would attend.
14612 A38 RED ROUTE WORKSHOPS
A letter was received from Somerset County Council about A38 red route workshops stating that driver error had been identified as the primary cause in over 95% of road accidents and that driver education was a vital part in any casualty reduction strategy. The clerk stated that more details were available from his office for members to read.
14613 BLACKDOWN HILLS CREATIVE ARTS FORUM
A letter was received from the vice chairman of Blackdown Hills Creataive Arts Forum, Fiona Hamilton about possible town council involvement in a community arts project and one day festival at Wellington Monument involving workshops and local food producers on Monday, 4th May 2008. It was agreed to defer a decision until the March meeting pending more information from the Forum.
14614 WELLINGTON ECONOMIC PARTNERSHIP
With reference to minute 14580 it was agreed to put the Northern Relief Road on the agenda for the next meeting of Wellington Economic Partnership to be held on Monday, 18th February 2008 at 6pm.
14615 PLANNING DECISIONS BY TAUNTON DBC
The clerk reported that Taunton Deane Borough Council had approved the following plans: (a) Construction of a timber double garage, caretaker’s workshop and greenhouse plus the creation of 9 additional car parking spaces at Court Fields Community School, Mantle Street, Wellington (43/2007/161: county council decision); (b) Retention of alterations to access, formation of earth mound and erection of workshop/barn at Burts Farm, Ford Street, Wellington (44/2007/025); (c) Installation of court lighting at Wellington Tennis Club, Courtland Road, Wellington (43/2007/166): (d) Erection of porch, single storey extension to rear and two storey extension at 30 Drakes Park, Wellington (43/2007/175); (e) Replacement of cement slates with Spanish slates at 50 High Street, Wellington (43/2007/176LB); (f) Erection of car port to east elevation at 21 Buckwell, Wellington (43/2007/157); (g) Installation of new shop front at 14 High Street, Wellington (43/2007/177 and 178LB, revised applications); (h) Erection of detached garage with store at 78 Rockwell Green, Wellington (43/2007/167); (i) Re-hanging of projecting sign and installation of window vinyl, Boots the Chemists, 6 High Street,igh Street, Wellig Wellington (43/2007/170A); (j) Erection of supermarket with associated car parking and
servicing, land to rear of 34-46 High Street, Wellington (partial amendment to planning permission 43/2004/141) (43/2007/163); (k) Erection of industrial unit at Rylands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2007/165). The clerk reported that Taunton DBC had refused the following plan: (a) Retention of satellite dish at 8 South Street, Wellington (43/2007/169).
14616 COUNCIL INCOME/EXPENDITURE TO 31ST JANUARY 2008
A report was received from the clerk showing that the council’s income for the period from 1st April 2007 to 31st January 2008 was £148,766 (£133,596 estimated for the full year to 31st March 2008) and that expenditure for the same period was £135,874 (£166,800 estimated for the full year to 31st March 2008). The report was noted.
14617 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Mitton, seconded by Councillor Critchard, it was agreed to authorise the payment of the following accounts and the signing of the following cheques: Inland Revenue £732.85 for income tax and national insurance; Mr A. Brown £100 petty cash; Mrs J. Thorne £53.84 for additional hours of work in January; WCCTV £1.13 for calls to camera; Hinewood Cleaning Services £63 for bus shelter and window cleaning for January; Wellington Silver Band £300 for playing carols on 8th and 22nd December 2007; EDF Energy £160.13 for electricity at council offices; Society of Local Council Clerks £161 for annual membership; St John’s Primary School £295.84 for school crossing patrol for September to December 2007; Taunton Deane Community Transport £129 for concessionary hospital transport for December 2007; Taunton Deane Borough Council £2,550.15 for footpath clearance for 2007; Judith Goss Florists £45 for flowers for local war graves for September, October and December 2007; Taunton DBC £434.84 for grass cutting on 18 occasions at Tone play area; Christmas light power payments: Mount Veterinary Group £75, HT Perry £60, Wellington Baptist Church, Wellington United Reformed Church, J. Pragnell, Evad Furniture and Reel Cinemas Ltd £40 each, Green Dragon, Somerset Army Cadet Force and S.B. Ong £20 each.
14618 STAFFING COMMITTEE
With reference to minute 14584 the chairman Councillor D. Mitton reported that the committee had held two meetings and would hold another meeting before the actual interviews for the post of town clerk on 13th March. So far there had been 32 applications. As Councillor J. Lloyd could not attend the interview meeting on 13th March it was agreed that Councillor P. Critchard should take her place. It was further agreed that a short list of 6 applicants to be interviewed should be drawn up following the closing date.
14619 PAPERS, REPORTS, NEWSLETTERS ETC
The clerk reported the following newsletters and reports were available from the clerk’s office for members to read if they wished: Clerk and Councils Direct magazine for January 2008; Winter edition of THATCH, the rural community magazine for Somerset; What’s On in Taunton Deane for February 2008.
THE MEETING CLOSED AT 8.50PM
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 4th February 2008 at 7pm.
PRESENT: Councillor D. Mitton (chairman) who presided, Councillors P. Critchard (vice-chairman), R. Bowrah, A. Govier, G. Goodwin, R. Henley, G. Copley, J. Reed, J. Govier, N. Wilson, and V. Stock-Williams, the clerk A. Brown and the assistant to the clerk Mrs J. Thorne. There were apologies from Councillors J. Clark, C. Hindley, J. Lloyd and S. Walters. There were 4 members of the public present.
14592 CHAIRMAN’S ANNOUNCEMENTS
The chairman, Councillor D. Mitton said that during January he had attended meetings to do with Wellington Food Town, Market and Coastal Town Initiative, and Beech Grove School. He reminded the meeting of the forthcoming Friends of Wellington Park quiz night on 15th February and asked if any councillors would like to join him and make up a team. He also welcomed the town’s new police sergeant Stuart Bell.
14593 POLICE MATTERS
PCSO support officer John Swayne of Wellington Police Station introduced the new police sergeant Stuart Bell to the meeting. Sergeant Bell thanked councillors for their welcome and informed them the crime figures were a mixed bag. There had been 2 reports of criminal damage in Wellington and a suspect had been charged and bailed for both incidents. There had been 1 window broken in the criminal damage to non-dwellings category and also 3 windows broken to dwellings and investigations were still ongoing. There had been a rise in the number of incidents of criminal damage to motor vehicles from December with 16 incidents of damage to tyres, windscreen wipers, and paintwork. Many of the incidents had taken place in car parks including the car park off Courtland Road. There had also been one house burglary and four burglaries to non-dwellings, and 10 offences of actual bodily harm with six of these occurring at the same time by the same assailant who had been remanded back into prison. There had been three cases of common assault and two of them related to a domestic incident and a person had been charged. There had been four thefts from motor vehicles where belongings had been left on display, and two thefts from shops with one person charged for shoplifting. There had been no bike thefts. Councillor Mitton suggested it would be a good time to arrange the visit to the CCTV centre in Bridgwater while Mr Swayne was at the meeting as he was the portfolio holder responsible for CCTV at Sedgemoor District Council which monitored Taunton Deane’s CCTV in the Bridgwater centre. It was agreed to have two visits to the centre – one on Tuesday March 4th at 2pm and the other on Tuesday March 11th at 7pm. Mr Swayne said he thought the council would receive a grant application from Shopwatch shortly for funding towards a CCTV scheme. Sgt Bell and Mr Swayne were thanked for attending.
14594 PUBLIC PARTICIPATION TIME: WELLINGTON IN BLOOM
Mrs Isabel Ward, chairman of Wellington in Bloom, invited councillors to attend the WIB AGM on Thursday, 7th February at Bulford Community Hall at 6pm and reported that she had met the directors of Hawks, the main developers of the new Somerfield Store, that afternoon and they had confirmed that the work would be going ahead.
14595 PUBLIC PARTICIPATION TIME: FRIENDS OF WELLINGTON PARK
Mrs Pauline Sturgess, the chairman of Friends of Wellington Park, reported that a cheese and wine quiz was being held on Saturday, 16th February, that the summer programme of Sunday afternoon entertainment had been arranged and that a May Day fund raising event would be held on the Park on Monday, 5th May 2008.
14596 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 7th January 2008, as previously circulated to councillors, were taken as read and signed as correct by the chairman Councillor Mitton, with the following addition to council meeting minute 14584 Staffing Committee: “The short listing of candidates for the post of town clerk shall be decided by the Staffing Committee plus Councillors A. Govier, P. Critchard, V. Stock-Williams and J. Clark and that the interviews shall be undertaken by the Staffing Committee with the clerk present as an advisor.”
14597 PRECEPT AND BUDGET FOR 2008-2009
In his final budget report before his retirement, the clerk recommended the council to fix an unchanged council tax of £16.50 for Band D properties for 2008-2009 and to fix the council’s precept at £76,670. He recommended taking £32,305 from the balances to keep the council’s own tax unchanged for a ninth year in succession and pointed out that it was estimated that the council would have a balance of £84,695 at the end of March 2009 which would be more than adequate to meet any unforeseen expenditure which might occur during the next financial year. On the recommendation of Councillor Mitton, seconded by Councillor Critchard, it was agreed to accept the report (details attached to these minutes) and its recommendations, to thank the clerk for his hard work and to amend the item for CCTV to “CCTV/Crime Prevention.”
14598 REMOVAL OF WHISTLE BOARDS AT WESTFORD RAIL CROSSING
With reference to minute 14571 a letter was received from Network Rail stating that the boards had been in place until they were reported missing, presumed stolen. After unsuccessful investigations with the British Transport Police, Network Rail consulted with Her Majesty’s Railway Inspectorate for their permanent removal and following agreement the boards had not been replaced, leaving the crossing protected by the audible warning and lights based system. The red light showed and the audible warning started 21 seconds before the arrival of a train. The average crossing time for a pedestrian was calculated at 8.22 seconds. In addition a new foot-deck had been provided in August 2007 which reduced risk to pedestrians and speeded up the transit over the crossing. The crossing was last risk-assessed in Decembe 2006 and resulted in a score of C6 in their all level crossing risk model (ALCRM) computer test which did not fall within the high risk category. A site meeting with the Railway Inspectorate was offered and it was agreed to arrange such a meeting. Councillors felt the elderly would take longer than 8 seconds to cross the lines.
14599 STREET CLEANING
With reference to minute 14568 it was reported that councillors had seen an impressive demonstration of the mechanical pavement sweeper (the green machine) in the town centre area on 30th January and that Taunton Deane Borough Council had agreed that the machine would visit Wellington on a fortnightly basis, spending the first two hours in the town centre area and the rest of the day in other parts of Wellington. It was agreed that the Environment Committee should meet to draw up a list of streets to be included in the machine’s cleaning programme.
14600 JUNCTION OF CORAMS LANE AND SPRINGFIELD ROAD
With reference to minute 14564 it was reported that a site meeting had taken place on 23rd January with Mr Ian Titcombe, of Somerset Highways, to consider measures to improve traffic congestion. A report suggesting the possible provision of double yellow lines in parts of Corams Lane and Springfield was awaited. It was agreed to defer the matter until the March meeting, pending the receipt of Mr Titcombe’s report.
14601 CONDUCT OF LOCAL AUTHORITY MEMBERS
A letter was received from the Department for Communities and Local Government seeking views on orders and regulations relating to the conduct of local authority members in England. Members also received a report on the consultation document from Somerset Association of Local Councils putting forward their response to the various proposals. It was agreed to support the SALC proposals and also to get more information about dual-hatted members.
14602 TOWN COUNCIL WEBSITE
It was reported that some quotes had been received for updating the town council website and that a meeting had been arranged with a firm later that week to discuss the website. It was agreed to consider the matter again at the March meeting when a full report would be circulated to councillors.
14603 NORTHERN RELIEF ROAD
Members were circulated with emails from Councillor A. Govier, Mr Ian Ayre, of Taunton DBC’s planning department, and the clerk, A. Brown about a proposed change in the Regional Spatial Strategy under which Wellington would be removed from policies covering Taunton and Bridgwater and about concerns that this alteration might adversely affect the suggested Northern Relief Road for Wellington. With a 15% increase in the housing numbers proposed for Wellington and the rest of the borough, Mr Ayre stated that he did not believe the change would have any impact on the case for developing Longforth Farm or the construction of a road which could operate as a relief road. After some discussion Councillor Govier proposed, and it was agreed, that Mr Ayre should be invited to attend a council meeting to discuss the topic further. A letter was also received from Mr Ian Mackinnon, chief executive of Swallowfield plc, supporting the town council’s plans for the construction of a Northern Relief Road.
COUNCILLOR R. HENLEY LEFT THE MEETING HERE AT 7.50PM
14604 WELLINGTON IN BLOOM GRANT REQUEST
With reference to minute 14570 a letter of thanks was received from the chairman of Wellington in Bloom, Mrs Isabel Ward, for the grant of £1,350. The letter was noted.
14605 ERECTION OF 2 BUNGALOWS AT WESTFORD COURT
With reference to minute 14557 a letter was received from Taunton DBC stating that the planning application to demolish a redundant building and erect two bungalows on land south of Westford Court, Wellington (43/07/179) had been withdrawn. Letter was noted.
14606 HOLYOAKE STREET TRAFFIC PROBLEMS
With reference to minute 14507 the clerk reported that an advance weight restriction sign had been erected in Station Road to deter large vehicles from turning left into Holyoake Street. The report was noted.
14607 PROVISION OF MORE CYCLE RACKS IN TOWN CENTRE
With reference to minute 14384 the clerk reported that 8 additional cycle racks had been provided by Taunton DBC in High Street and Fore Street. The report was noted.
14608 ROAD SIGNAGE AT BURROUGH WAY
With reference to minute 14503 the clerk reported that a new Burrough Way sign had been erected by Taunton DBC in the position requested. The report was noted.
14609 CCTV CAMERAS
With reference to minute 14561 the clerk reported that the council’s second CCTV camera had been installed in Mantle Street and that it was hoped to relocate the first camera which was currently in South Street car park to the Waterloo Road-Victoria Street junction very shortly. The report was noted.
14610 CLOSURE OF PAYTON ROAD
A letter was received from Somerset Highways stating that Payton Road would be closed for 4 weeks from 3rd March 2008 to lay storm and foul pipes along with the construction of new manholes. It was agreed to ask for the road to be opened as quickly as possible.
14611 TAUNTON DEANE COMMUNITY PARTNERSHIPS
A letter as received from Taunton Deane Local Strategic Partnership inviting councillors to attend a meeting of the West Community Partnership to be held at the Active Living Centre in North Street, Wellington on 12th February 2008 at 6.30pm. Councillors R. Bowrah, A. Govier, G. Copley and D. Mitton indicated that they would attend.
14612 A38 RED ROUTE WORKSHOPS
A letter was received from Somerset County Council about A38 red route workshops stating that driver error had been identified as the primary cause in over 95% of road accidents and that driver education was a vital part in any casualty reduction strategy. The clerk stated that more details were available from his office for members to read.
14613 BLACKDOWN HILLS CREATIVE ARTS FORUM
A letter was received from the vice chairman of Blackdown Hills Creataive Arts Forum, Fiona Hamilton about possible town council involvement in a community arts project and one day festival at Wellington Monument involving workshops and local food producers on Monday, 4th May 2008. It was agreed to defer a decision until the March meeting pending more information from the Forum.
14614 WELLINGTON ECONOMIC PARTNERSHIP
With reference to minute 14580 it was agreed to put the Northern Relief Road on the agenda for the next meeting of Wellington Economic Partnership to be held on Monday, 18th February 2008 at 6pm.
14615 PLANNING DECISIONS BY TAUNTON DBC
The clerk reported that Taunton Deane Borough Council had approved the following plans: (a) Construction of a timber double garage, caretaker’s workshop and greenhouse plus the creation of 9 additional car parking spaces at Court Fields Community School, Mantle Street, Wellington (43/2007/161: county council decision); (b) Retention of alterations to access, formation of earth mound and erection of workshop/barn at Burts Farm, Ford Street, Wellington (44/2007/025); (c) Installation of court lighting at Wellington Tennis Club, Courtland Road, Wellington (43/2007/166): (d) Erection of porch, single storey extension to rear and two storey extension at 30 Drakes Park, Wellington (43/2007/175); (e) Replacement of cement slates with Spanish slates at 50 High Street, Wellington (43/2007/176LB); (f) Erection of car port to east elevation at 21 Buckwell, Wellington (43/2007/157); (g) Installation of new shop front at 14 High Street, Wellington (43/2007/177 and 178LB, revised applications); (h) Erection of detached garage with store at 78 Rockwell Green, Wellington (43/2007/167); (i) Re-hanging of projecting sign and installation of window vinyl, Boots the Chemists, 6 High Street,igh Street, Wellig Wellington (43/2007/170A); (j) Erection of supermarket with associated car parking and
servicing, land to rear of 34-46 High Street, Wellington (partial amendment to planning permission 43/2004/141) (43/2007/163); (k) Erection of industrial unit at Rylands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2007/165). The clerk reported that Taunton DBC had refused the following plan: (a) Retention of satellite dish at 8 South Street, Wellington (43/2007/169).
14616 COUNCIL INCOME/EXPENDITURE TO 31ST JANUARY 2008
A report was received from the clerk showing that the council’s income for the period from 1st April 2007 to 31st January 2008 was £148,766 (£133,596 estimated for the full year to 31st March 2008) and that expenditure for the same period was £135,874 (£166,800 estimated for the full year to 31st March 2008). The report was noted.
14617 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Mitton, seconded by Councillor Critchard, it was agreed to authorise the payment of the following accounts and the signing of the following cheques: Inland Revenue £732.85 for income tax and national insurance; Mr A. Brown £100 petty cash; Mrs J. Thorne £53.84 for additional hours of work in January; WCCTV £1.13 for calls to camera; Hinewood Cleaning Services £63 for bus shelter and window cleaning for January; Wellington Silver Band £300 for playing carols on 8th and 22nd December 2007; EDF Energy £160.13 for electricity at council offices; Society of Local Council Clerks £161 for annual membership; St John’s Primary School £295.84 for school crossing patrol for September to December 2007; Taunton Deane Community Transport £129 for concessionary hospital transport for December 2007; Taunton Deane Borough Council £2,550.15 for footpath clearance for 2007; Judith Goss Florists £45 for flowers for local war graves for September, October and December 2007; Taunton DBC £434.84 for grass cutting on 18 occasions at Tone play area; Christmas light power payments: Mount Veterinary Group £75, HT Perry £60, Wellington Baptist Church, Wellington United Reformed Church, J. Pragnell, Evad Furniture and Reel Cinemas Ltd £40 each, Green Dragon, Somerset Army Cadet Force and S.B. Ong £20 each.
14618 STAFFING COMMITTEE
With reference to minute 14584 the chairman Councillor D. Mitton reported that the committee had held two meetings and would hold another meeting before the actual interviews for the post of town clerk on 13th March. So far there had been 32 applications. As Councillor J. Lloyd could not attend the interview meeting on 13th March it was agreed that Councillor P. Critchard should take her place. It was further agreed that a short list of 6 applicants to be interviewed should be drawn up following the closing date.
14619 PAPERS, REPORTS, NEWSLETTERS ETC
The clerk reported the following newsletters and reports were available from the clerk’s office for members to read if they wished: Clerk and Councils Direct magazine for January 2008; Winter edition of THATCH, the rural community magazine for Somerset; What’s On in Taunton Deane for February 2008.
THE MEETING CLOSED AT 8.50PM
Wellington Town Council planning meeting February 2008
PLEASE NOTE THESE ARE DRAFT MINUTES TO BE CONFIRMED ON MARCH 3
Minutes of the 130th planning meeting of Wellington Town Council held in the United Reformed Church Hall in Fore Street, Wellington, on Monday 4th February 2008 at 6pm
PRESENT: Councillors D. Mitton (chairman) who presided, P. Critchard (vice-chairman), R. Bowrah, C. Hindley, A. Govier, G. Goodwin, J. Reed, J. Govier, G. Copley, V. Stock-Williams, and N. Wilson and R. Henley (who both arrived at 6.38pm) and the clerk Mr A. Brown, the assistant to the clerk Mrs J. Thorne, and Taunton DBC planning manager Mr J. Hamer. There were apologies from Councillors S. Walters, J. Lloyd, and J Clark. There were 6 members of the public present.
14586 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC planning committee and reserved their right to vote differently at Taunton DBC planning committee meeting than at the town council planning meeting as different facts could be placed before them.
14587 APPLICATION FOR 24 THE BRAMBLES, WELLINGTON
The council received details of the following application: Demolition of detached garage and erection of two storey extension at 24 The Brambles, Wellington (43/2007/180). There was one letter of objection from Mrs K Harland, of 22 The Brambles, on the grounds the proposal was too obtrusive. Mr Hamer said the proposal was for a two storey extension on the existing property. The planning department was happy with it as it would be in-keeping with properties there and it was recommending approval. The council suspended standing orders to allow the applicant Mr P. Watts to speak who handed out photos of the property and similar properties to give councillors a better idea on how the extension would look. He said the extension would be very similar to others in the area and did not feel it would be too obtrusive. Councillor A. Govier said he had visited the site and felt the proposal was acceptable as it would be similar in design to other properties there. Councillor Hindley agreed and said he thought the extension would fit in with the existing properties. Councillor A. Govier proposed approval which was seconded by Councillor Hindley and was agreed unanimously.
14588 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL
The council considered the following applications: (a) Demolition of 3 holiday lodges and erection of 2 dwellings and associated access of works on land adjacent to Sandstone Rise, Westford, Wellington (43/2007/182). Mr Hamer said there had been a previous outline application on this site for two single storey dwellings and this application was in line with that. He said the planning department were happy with the proposal and were likely to recommend approval. Councillor A. Govier recommended approval with Councillor Critchard seconding which was agreed unanimously by the council.
(b) Amended scheme for extension and conversion of public house into 11 flats, Sanford Arms, South Street, Wellington (43/2008/006). There was one letter from the applicants explaining the reasons for the amendments. Mr Hamer said the application was for a relatively small variation to the already approved scheme to provide an additional dormer and additional window and it could no longer be dealt with as a minor amendment. Councillor Critchard said he was not happy with the original application and remained unhappy about the plans so he would be voting against it. Councillor Copley said she felt if something was not done on the site the existing building would just fall into disrepair. Councillor Hindley recommended approval which was seconded by Councillor Stock-Williams and was approved by 4 votes, with 2 against and 4 abstaining.
(c) Erection of dwelling at 1 Greenway Road, Rockwell Green, Wellington (43/2008/004). Mr Hamer said there had been a previous application on this site for two small dwellings which the planning department had been concerned about because of the tightness of the space and the application was withdrawn. He felt this proposal overcame some of the problems of the previous application but highways comments were still awaited and there were still concerns about the tightness of the space and he thought the proposal would be out of character with the existing properties. Councillors agreed to suspend standing orders to let Rev. Chris Rowley speak who raised concerns about parking. Councillor Critchard said his main concern was for road safety and the amount parking on the junction with Rockwell Green made it difficult for the bus to get down there. Councillor A. Govier thought the proposal was overdevelopment and councillors agreed unanimously to recommend refusal on the grounds of overdevelopment on a small site and also because of highway concerns.
(d) Erection of employment units, Blocks 2, 3, and 4, West Park 26, Chelston House Farm, Wellington (43/2007/183). Mr Hamer said the proposal was a detailed application on part of the site for employment units. The only concern the planning department had was that the proposal should not encroach on the landscaping area. Councillor Bowrah said that any development like this he was in favour of in view of the increasing population. Councillors agreed unanimously to recommend approval subject to no adverse affect on landscaping.
(e) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/009). A letter was received from the applicants explaining the reasons for re-location of the pumping station. Mr Hamer explained the proposal was for the re-location alongside the main road into Wellington and most of it would be underground and it was needed for the new development to take place. Councillor Critchard recommended approval which was seconded by Councillor Hindley and was agreed by councillors unanimously.
(f) Retention of conservatory at 3 Burrough Way, Wellington (43/2008/007). Councillors agreed unanimously to recommend approval.
COUNCILLOR BOWRAH LEFT THE MEETING HERE AT 6.30PM
(g) Erection of dwelling on land adjacent to Bruins, Burchills Hill, Wellington (43/2007/089). Mr Hamer said the proposal was within the garden area of the last property going out of Burchills Hill. He said the proposal could be a flood risk and was awaiting comments from the Environment Agency. Councillor Stock-Williams raised concerns about road safety. Councillors agreed to recommend approval subject to a satisfactory flood risk report and adequate road access.
COUNCILLOR BOWRAH RE-ENTERED THE MEETING HERE AT 6.34PM
(h) Erection of 1.8m close boarded post and rail fence with gate at 4 Corams Lane, Wellington (43/2008/010). This was a county council application and was to be determined by the county council. Councillor A. Govier declared a personal interest as a member of Somerset County Council. Councillor Copley thought the proposal was a good idea because the area was used to dump rubbish. Councillor Hindley also thought it would be a good tidying up exercise and recommended approval which was seconded by Councillor Copley and was agreed unanimously by councillors.
(i) Re-roofing of Friends Meeting House, High Street, Wellington (43/2008/011LB). Mr Hamer said the application was for a listed building and the conservation officer was happy for this to be done providing second-hand Welsh slates were used. Councillors agreed to recommend approval subject to the conservation officer’s views of using second-hand Welsh slates.
COUNCILLORS HENLEY AND WILSON ENTERED HERE AT 6.38PM
14589 PROPOSAL FOR FOOD STORE AT BULFORD
Plans had just been received for the following application: Demolition of building, erection of retail A1 food store comprising approximately 2,580sq. m gross internal floor area with associated parking, servicing and landscaping served by an improved access off Bulford and new pedestrian access via Fore Street, Wellington Medical Centre and Bulford Car Park, Bulford, Wellington (renewal: 43/2008/013). The details were for information purposes to give members adequate time for consideration before the next planning meeting.
14590 PROPOSAL FOR PUBLIC HOUSE/RESTAURANT AND HOTEL AT CHELSTON
Plans had just been received for the following application: Erection of public house/restaurant and hotel with ancillary parking, access and landscaping, land at Chelston House Farm adjacent to roundabout (A38/B3187), Chelston, Wellington (43/2008/012). The details were for information purposes to give members adequate time for consideration before the next planning meeting.
14591 NEW SOMERFIELD STORE UPDATE
Mr Hamer updated members on the latest situation with the proposed Somerfield store on the old Kwik Save site. He said contracts were in place for Hawks Meadow Properties to develop the site and for Somerfield to occupy the new supermarket and therefore any suggestion the new store would not be built was incorrect. The building contract for the new development including the High Street buildings would be let in about 8 weeks time and the project was currently out to tender with tenders due back in 4 weeks time. This would give a start date of early April with a subsequent completion date of October this year. Somerfield anticipated they would be open for trading in late November this year. The clerk also informed members he had it on very good authority that the steel work for the development had also been ordered.
THE MEETING CLOSED AT 6.43 PM
Minutes of the 130th planning meeting of Wellington Town Council held in the United Reformed Church Hall in Fore Street, Wellington, on Monday 4th February 2008 at 6pm
PRESENT: Councillors D. Mitton (chairman) who presided, P. Critchard (vice-chairman), R. Bowrah, C. Hindley, A. Govier, G. Goodwin, J. Reed, J. Govier, G. Copley, V. Stock-Williams, and N. Wilson and R. Henley (who both arrived at 6.38pm) and the clerk Mr A. Brown, the assistant to the clerk Mrs J. Thorne, and Taunton DBC planning manager Mr J. Hamer. There were apologies from Councillors S. Walters, J. Lloyd, and J Clark. There were 6 members of the public present.
14586 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC planning committee and reserved their right to vote differently at Taunton DBC planning committee meeting than at the town council planning meeting as different facts could be placed before them.
14587 APPLICATION FOR 24 THE BRAMBLES, WELLINGTON
The council received details of the following application: Demolition of detached garage and erection of two storey extension at 24 The Brambles, Wellington (43/2007/180). There was one letter of objection from Mrs K Harland, of 22 The Brambles, on the grounds the proposal was too obtrusive. Mr Hamer said the proposal was for a two storey extension on the existing property. The planning department was happy with it as it would be in-keeping with properties there and it was recommending approval. The council suspended standing orders to allow the applicant Mr P. Watts to speak who handed out photos of the property and similar properties to give councillors a better idea on how the extension would look. He said the extension would be very similar to others in the area and did not feel it would be too obtrusive. Councillor A. Govier said he had visited the site and felt the proposal was acceptable as it would be similar in design to other properties there. Councillor Hindley agreed and said he thought the extension would fit in with the existing properties. Councillor A. Govier proposed approval which was seconded by Councillor Hindley and was agreed unanimously.
14588 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL
The council considered the following applications: (a) Demolition of 3 holiday lodges and erection of 2 dwellings and associated access of works on land adjacent to Sandstone Rise, Westford, Wellington (43/2007/182). Mr Hamer said there had been a previous outline application on this site for two single storey dwellings and this application was in line with that. He said the planning department were happy with the proposal and were likely to recommend approval. Councillor A. Govier recommended approval with Councillor Critchard seconding which was agreed unanimously by the council.
(b) Amended scheme for extension and conversion of public house into 11 flats, Sanford Arms, South Street, Wellington (43/2008/006). There was one letter from the applicants explaining the reasons for the amendments. Mr Hamer said the application was for a relatively small variation to the already approved scheme to provide an additional dormer and additional window and it could no longer be dealt with as a minor amendment. Councillor Critchard said he was not happy with the original application and remained unhappy about the plans so he would be voting against it. Councillor Copley said she felt if something was not done on the site the existing building would just fall into disrepair. Councillor Hindley recommended approval which was seconded by Councillor Stock-Williams and was approved by 4 votes, with 2 against and 4 abstaining.
(c) Erection of dwelling at 1 Greenway Road, Rockwell Green, Wellington (43/2008/004). Mr Hamer said there had been a previous application on this site for two small dwellings which the planning department had been concerned about because of the tightness of the space and the application was withdrawn. He felt this proposal overcame some of the problems of the previous application but highways comments were still awaited and there were still concerns about the tightness of the space and he thought the proposal would be out of character with the existing properties. Councillors agreed to suspend standing orders to let Rev. Chris Rowley speak who raised concerns about parking. Councillor Critchard said his main concern was for road safety and the amount parking on the junction with Rockwell Green made it difficult for the bus to get down there. Councillor A. Govier thought the proposal was overdevelopment and councillors agreed unanimously to recommend refusal on the grounds of overdevelopment on a small site and also because of highway concerns.
(d) Erection of employment units, Blocks 2, 3, and 4, West Park 26, Chelston House Farm, Wellington (43/2007/183). Mr Hamer said the proposal was a detailed application on part of the site for employment units. The only concern the planning department had was that the proposal should not encroach on the landscaping area. Councillor Bowrah said that any development like this he was in favour of in view of the increasing population. Councillors agreed unanimously to recommend approval subject to no adverse affect on landscaping.
(e) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/009). A letter was received from the applicants explaining the reasons for re-location of the pumping station. Mr Hamer explained the proposal was for the re-location alongside the main road into Wellington and most of it would be underground and it was needed for the new development to take place. Councillor Critchard recommended approval which was seconded by Councillor Hindley and was agreed by councillors unanimously.
(f) Retention of conservatory at 3 Burrough Way, Wellington (43/2008/007). Councillors agreed unanimously to recommend approval.
COUNCILLOR BOWRAH LEFT THE MEETING HERE AT 6.30PM
(g) Erection of dwelling on land adjacent to Bruins, Burchills Hill, Wellington (43/2007/089). Mr Hamer said the proposal was within the garden area of the last property going out of Burchills Hill. He said the proposal could be a flood risk and was awaiting comments from the Environment Agency. Councillor Stock-Williams raised concerns about road safety. Councillors agreed to recommend approval subject to a satisfactory flood risk report and adequate road access.
COUNCILLOR BOWRAH RE-ENTERED THE MEETING HERE AT 6.34PM
(h) Erection of 1.8m close boarded post and rail fence with gate at 4 Corams Lane, Wellington (43/2008/010). This was a county council application and was to be determined by the county council. Councillor A. Govier declared a personal interest as a member of Somerset County Council. Councillor Copley thought the proposal was a good idea because the area was used to dump rubbish. Councillor Hindley also thought it would be a good tidying up exercise and recommended approval which was seconded by Councillor Copley and was agreed unanimously by councillors.
(i) Re-roofing of Friends Meeting House, High Street, Wellington (43/2008/011LB). Mr Hamer said the application was for a listed building and the conservation officer was happy for this to be done providing second-hand Welsh slates were used. Councillors agreed to recommend approval subject to the conservation officer’s views of using second-hand Welsh slates.
COUNCILLORS HENLEY AND WILSON ENTERED HERE AT 6.38PM
14589 PROPOSAL FOR FOOD STORE AT BULFORD
Plans had just been received for the following application: Demolition of building, erection of retail A1 food store comprising approximately 2,580sq. m gross internal floor area with associated parking, servicing and landscaping served by an improved access off Bulford and new pedestrian access via Fore Street, Wellington Medical Centre and Bulford Car Park, Bulford, Wellington (renewal: 43/2008/013). The details were for information purposes to give members adequate time for consideration before the next planning meeting.
14590 PROPOSAL FOR PUBLIC HOUSE/RESTAURANT AND HOTEL AT CHELSTON
Plans had just been received for the following application: Erection of public house/restaurant and hotel with ancillary parking, access and landscaping, land at Chelston House Farm adjacent to roundabout (A38/B3187), Chelston, Wellington (43/2008/012). The details were for information purposes to give members adequate time for consideration before the next planning meeting.
14591 NEW SOMERFIELD STORE UPDATE
Mr Hamer updated members on the latest situation with the proposed Somerfield store on the old Kwik Save site. He said contracts were in place for Hawks Meadow Properties to develop the site and for Somerfield to occupy the new supermarket and therefore any suggestion the new store would not be built was incorrect. The building contract for the new development including the High Street buildings would be let in about 8 weeks time and the project was currently out to tender with tenders due back in 4 weeks time. This would give a start date of early April with a subsequent completion date of October this year. Somerfield anticipated they would be open for trading in late November this year. The clerk also informed members he had it on very good authority that the steel work for the development had also been ordered.
THE MEETING CLOSED AT 6.43 PM
Wednesday, 13 February 2008
Wellington Town Council meeting January 2008
Minutes of the meeting of Wellington Town Council held in the United Reformed Church Hall, Fore Street, Wellington on Monday 7th January 2008 at 7.20pm. (The start of the meeting was delayed because of the planning meeting over-running)
PRESENT: Councillor D. Mitton (chairman) who presided, Councillors P. Critchard (vice-chairman), J. Clark, R. Bowrah, A. Govier, G. Goodwin, R. Henley, C. Hindley, G. Copley, S. Walters, J. Reed, J. Govier, N. Wilson, J. Lloyd, and V. Stock-Williams, the clerk A. Brown and the assistant to the clerk Mrs J. Thorne. There were no apologies. There were 4 members of the public present.
14559 CHAIRMAN’S ANNOUNCEMENTS
The chairman, Councillor D. Mitton said that during December he had attended a number of meetings to do with Wellington Food Town, the Market and Coastal Town Initiative, Somerset Association of Local Councils, and the National Association of Local Councils. He said the funding for the MCTI would be ending this year and so a new source of funding would need to be sought.
14560 POLICE MATTERS
Mr John Swayne, the PCSO allocator/administrator at Wellington Police Station, reported the new Wellington police sergeant Stuart Bell had started his new post at the station but unfortunately had slipped over and broken his elbow so he would be out of action for a while. However, he had already made a couple of strategic decisions such as obtaining a four-wheel drive vehicle for Wellington and putting an additional computer into the station. Mr Swayne said he thought he would be an excellent sergeant for the town. He then informed the meeting of the latest crime figures. There had been a couple of incidents of criminal damage but they had been unable to progress with them including an incident in which a shop window in the town centre was broken but unfortunately the CCTV camera was looking the other way at the time. There had been some criminal damage to property but it was in the lower limit of the guidelines and there had been 7 incidents of criminal damage to motor vehicles, 1 house burglary and four burglaries to sheds and outbuildings. There had been 6 assaults causing actual bodily harm which mainly occurred outside public houses, 4 cases of common assault, 1 theft from a motor vehicle, 3 cases of shoplifting, 1 theft from a person, 3 thefts of cycles, 1 drugs arrest and 2 people arrested for possession. Mr Swayne said the police had been in discussion with Somerfield and obtained permission to put a post for the CCTV camera on the new site. He said the Shopwatch scheme was looking at the linking to the Sedgemoor CCTV control centre and it would cost approximately £7,500.
14561 CCTV CAMERAS
Councillors received a report from the town clerk on a meeting of the CCTV committee held on 20th December which stated that there had been applications for the CCTV camera to be relocated to cover Rookery Terrace/Black Path and also in Victoria Street. The county council would only give approval for cameras to be attached to street lighting columns if the column had been structurally tested. The committee agreed to erect a camera in Mantle Street to cover Rookery Terrace/Black Path as well as Mantle Street and also to look into the possibility of erecting a pole on the grassed area outside the police station to cover parts of Victoria Street, North Street, Waterloo Road and Courtland Road. The council was informed since the meeting the clerk had met the owner of the Mantle Street property where it was proposed the camera be erected and agreement had been reached for this. Members agreed to the erection which would be carried out by the Deane DLO. A verbal quote of about £300 had been received from the Deane DLO for the supply and erection of a 5 metre pole outside the police station and the council agreed to approve this should it not be possible to obtain the funding from the police. Councillor Bowrah requested the council write to Somerset County Council to seek further clarification on their policy of using street lighting columns for the use of CCTV cameras which was agreed.
14562 PUBLIC PARTICIPATION TIME: WELLINGTON IN BLOOM
Mrs Isabel Ward, chairman of Wellington in Bloom, informed the meeting of the Christmas tree shredding that would be taking place on January 12 between 9am and 11am in the Courtland Road car park. Wellington in Bloom’s annual general meeting would be taking place on February 7th.
14563 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 3rd December 2007, as previously circulated to councillors, were taken as read and signed as correct by the chairman Councillor Mitton, with the following amendment to the planning meeting (minute 14525): Councillors Critchard and Goodwin declared personal interests in the item on Oakfield Park and said they would not vote.
14564 JUNCTION OF CORAMS LANE AND SPRINGFIELD ROAD
Councillor Reed said she had a request from members of the bowls club to look at the junction of Corams Lane and Springfield Road. Members were finding it difficult to go in and out of the entrance to the bowls club with drivers turning into Springfield Road and the sports centre. Councillor Reed wondered whether some sort of bay could be installed for the purpose of letting people pull into it to let cars past. Councillor Goodwin acknowledged the problem at the junction and said drivers regularly had to back up and let cars come through. Councillor A. Govier felt a site meeting was needed to go and have a proper look at the junction and find out exactly where the problem was. It was agreed to contact Somerset Highways and organise a site meeting with them.
14565 RETIREMENT OF CLERK
The chairman announced the clerk’s intention to retire in May of this year. He acknowledged the hard work of the clerk during his long service since taking up the post in 1974. He said the post would be advertised shortly.
COUNCILLOR HINDLEY LEFT HERE AT 7.55PM
14566 LEAD COUNCILLOR ROLES
A report was received from the chairman about lead councillor roles. He explained the Somerset Association of Local Councils felt councillors should take a greater role in the running of councils and currently too much of the running of the council lay in the hands of the chairman and to a lesser extent the vice chairman. He also said with the change of role from Chairman to Mayor in May it was likely to lead to greater civic responsibilities and it would be helpful for councillors to share the load with the mayor and take leads in some areas. This would enable councillors to develop expertise in areas they have an interest and give councillors more experience such as chairing meetings. Councillor A. Govier said he thought it was a good idea and suggested the council move forward with this idea which was agreed by members. The chairman said he would come back with a more detailed report on how it might work.
14567 FUTURE OF CHRISTMAS LIGHTS
The chairman explained the existing form of lighting for the Christmas lights was being phased out so members needed to start thinking about what they wanted to do in the future. Some initial talks had taken place with Taunton DBC about this. The chairman had started a debate about the lights about a year ago and the response from the public was that they were generally happy with the lights and liked the more traditional look. It was agreed the chairman would come back to the council after further discussion with Taunton DBC about the options for the future of the lights.
14568 STREET CLEANING
Members were informed that 2 new vacuum shredders had been purchased by the council for use by the street cleaners at a cost of £394. The shredders were able to suck up small bits of litter and were particularly useful for picking up cigarette ends and were designed to get in corners and channels in paving slabs where the brushes could not reach. Members agreed to approve the chairman’s purchase. The chairman said a trial of the street cleaning green machine was to be organised so members could see how it works and decide if or how they wanted to make use of it. Councillor Copley thought the purchase of the shredders was an excellent idea and would show the public the town council was serious about cleaning the town. Councillor Reed felt that two street cleaners were not enough for the current population of the town and wanted Taunton DBC to look into this. The clerk said he would circulate the Taunton DBC street cleaning schedule to councillors for their information. It was agreed to look at the information and discuss the matter again at the next council meeting.
14569 PROPOSED CLOSURE OF COURT FIELDS FOOTPATH
Further to minutes 14497 and 14534 a letter and photos were received from Court Fields chair of school governors Steve Altria maintaining the need for the closure of the footpath and a letter of objection was received from Mrs Purdue. A report was also circulated by Councillor A. Govier about a meeting he attended about the proposed footpath closure. He stated that he believed the closure of the footpath would not deal with the problems the school faced and would result in the displacement of problems to other areas such as Blackpath and The Rec. He recommended the town council work with the school and county council to enhance the fencing at the school as soon as possible and also to recommend to the school to lock two of their entrances during the school day. He also felt there needed to be a review of the CCTV coverage and the council should write to the county council asking them to take strong action against anybody trespassing or causing problems in and around the school site. Councillors suspended standing orders to allow Mr Altria to speak who said he would be interested in the use of the CCTV cameras around the school. He said one of the problems with enhancing the fencing was the cost and he had been advised by the LEA that it had no money to finance it. An indicative quote for the fencing was £65,000. Other members of the public said they thought there was little point closing the footpath if the school could not afford to improve the fencing as it would do little to improve security and closing the footpath would deprive local residents of facility which they had used for more than 160 years. Councillor Stock-Williams questioned whether similar fencing could be used as that around the children’s centre in Beech Grove School and also asked if some of the money from the Cades Farm development to be given to Court Fields could be used to pay for fencing but was informed that money was already allocated for the new special needs unit. The clerk also informed councillors of recent site meetings at the school. He informed councillors he entered the school site via Blackpath through the open gate and was able to walk round the school before entering the office unchallenged. The council agreed unanimously to accept the recommendations of Councillor A. Govier.
14570 WELLINGTON IN BLOOM GRANT REQUEST
A letter was received from Wellington in Bloom asking for the council to consider making a grant of £1,350 to carry out planting work in Swains Lane Nature Reserve, the Quaker Meeting House garden, Lancer Court floral displays, flower towers, ‘anniversary’ projects and leaflets. The grant request was for the financial year 2008/09 budget. The finance committee had looked at the request and recommended approval. The chairman acknowledged the efforts of the organisation in making the town more attractive and members agreed unanimously to approve the grant.
14571 REMOVAL OF WHISTLE BOARDS AT WESTFORD RAIL CROSSING
Councillor A. Govier informed members about the removal of the whistle boards at Westford Rail Crossing by Network Rail and said he was concerned about this in terms of the safety implications. He also felt the town council should have been notified about it. Councillor Goodwin said he was horrified about the removal of the boards and Councillor Critchard said he thought the council should fight to get them restored. Councillor Henley said he thought the council needed to find out the reasons why Network Rail had done this. It was agreed the council would write to Network Rail to clarify the reasons for the removal of the whistle boards so it could be reported back to a future meeting.
14572 DOG FOULING AND STREET CLEANING
Further to minutes 14535 and 14536 a letter was received by Mrs Isabel Ward about dog fouling and street cleaning asking for an increase in dog wardens and for councillors to meet street cleaners. (Also see minute 14568 above). The clerk informed members Taunton Deane currently employed one full-time and one part-time dog warden who spend 6 hours in Wellington a week. He had investigated the cost of employing a dog warden and it would cost £35 an hour which also included the cost of using the vehicle. He said the council could decide to have a blitz on certain areas for a short period such as the playing fields and then review the situation. The chairman said he was concerned about the cost and said he thought the council should only do it for a short time and then review it. Councillor Clark said the public wanted to see action on dog fouling and informed members of Taunton DBC’s poster campaign to get people to pick up dog mess. Councillor A. Govier recommended the council approach Taunton DBC to find out if an agreement through it to extend the dog warden hours in Wellington would be more cost effective. It was agreed to do this and report back to the next meeting.
14573 PROPOSED PEDESRIAN CROSSING AT HIGH STREET
Further to minute 14805 (8th January 2007) a letter was received from Local Transport Plan implantation officer Donna Court in reply to a letter from the town council about a proposed pedestrian crossing at High Street. She stated the scheme did not score high enough for consideration in the programme of works. The letter was noted.
14574 NEW SALARY SCALES FOR CLERK
Further to minute 14405 (6th August 2007) it was reported that the National Association of Local Councils and the Society of Local Council Clerks had agreed a 2.4% increase in the clerks’ salaries with effect from April 1 2007. The report was noted.
14575 COMMUNITY WOODLAND INITIATIVE
A letter was received Somerset County Council countryside technician Rosemary Wicks about a community woodland initiative for Somerset’s towns. The county council was keen to encourage the establishment of new community woodlands in location where they will be accessible to residents and was prepared to help with the financing. It was agreed to pass the information to the tree wardens for their suggestions and organise a meeting of the environment committee to discuss it.
14576 ANNUAL WELLINGTON 10 MILE AND 10 KILOMETRE RACE
A letter was received from Steve Johnson of the Albemarle Centre in Taunton with details about the Wellington 10 mile and 10km race which would be taking place on Sunday July 20th. The letter was noted.
14577 SOMERSET ASSOCIATION FOR THE BLIND AWARENESS DAY
A letter was received from the Somerset Association for the Blind inviting councillors to an awareness day in Wellington at the Friends Meeting House in High Street on Wednesday January 30th from 10.30am to 3.30am. The letter was noted.
14578 TEMPORARY CLOSURE OF EAST NYNEHEAD ROAD
A letter was received from Somerset Highways about a temporary closure of East Nynehead Road for 8 nights between 7pm and 7am starting on 21st January to enable duct laying works to be carried out. The letter was noted.
14579 SPONSORED BIBLE MARATHON READING AT UNITED REFORMED CHURCH
A letter was received from the United Reformed Church asking councillors to take part in a sponsored Bible Marathon Reading on Saturday February 9th from 7am to 7pm. It was agreed councillors would contact the church direct if they wished to take part.
14580 WELLINGTON ECONOMIC PARTNERSHIP
A report was received from the assistant to the town clerk on the WEP which took place on Tuesday December 4 which updated members on the constitutional amendments to the partnership. The partnership had come to the conclusion voluntary status was the best way forward and asked Taunton DBC economic development manager Steve Kendall to put together a new constitution and bring it back to WEP for consideration. The report also updated members about the Market and Coastal Towns Initiative visioning event held on 20 November 2007. Members were reminded the next meeting of WEP would be held on Monday 18th February 2008 at 6pm.
14581 PLANNING DECISIONS BY TAUNTON DBC
The clerk reported that Taunton Deane Borough Council had approved the following plans: (a) Conversion and extension of former bakery building to form 3 flats at rear of 23 North Street, Wellington (43/2007/139); (b) Formation of off-street parking at 49 Acre Cottages, Wellington (43/2007/143); (c) Demolition of building and erection of 6 dwellings, phase 2, on land at rear of 14 High Street, Wellington (43/2007/113); (d) demolition of building and erection of 2 dwellings, phase 1, on land at rear of 14 High Street, Wellington (43/2007/112); (e) Removal of timber cladding and application of new render at 3 Priory Gardens, Wellington (43/2007/158); (f) Retention of advertisement board at Cades Farm, Wellington (43/2007/159A); (g) Demolition of conservatory and retention of single storey day room, Popham House Elderly Persons Home, Courtland Road, Wellington (43/2007/155); (h) Erection of two storey extension, single storey extension and conservatory, 42 Barn Meads Road, Wellington (43/2007/144); (i) External and internal works at 14 Fore Street, Wellington (43/2007/126LB); (j) Erection of first floor extension above garage, two storey, single storey and porch extensions to the north elevation at 17 Monument Close, Wellington (43/2007/160); (k) Alterations to fenestration at Unit B, Drakes Place, Wellington (43/2007/162); (l) Erection of fence to front of Kirtonia, 15 Station Road, Wellington (43/2007/153); (m) Erection of boundary wall at 25 Oakfield Park, Wellington (43/2007/154).
14582 COUNCIL INCOME/EXPENDITURE TO 31ST DECEMBER 2007
A report was received from the clerk showing that the council’s income for the period from 1st April 2007 to 31st December 2007 was £148,000 (£133,596 estimated for the full year to 31st March 2008) and that expenditure for the same period was £124,627 (£166,800 estimated for the full year to 31st March 2008). The report was noted.
14583 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Mitton, seconded by Councillor Critchard, it was agreed to authorise the payment of the following accounts and the signing of the following cheques: EDF Energy Ltd £11.06 for electricity for Rackfield street light from October to December 2007; Hinewood Cleaning Services £124 for bus shelter and window cleaning for November and December 2007; Taunton DBC £587.50 for making a walkway from Rope Walk to Farthings Pitts; Taunton DBC £250 for museum/store lease for period from January to March 2008; Taunton DBC £315.76 for road closure for Christmas lights switch-on; Taunton DBC £57.05 for 5 handihoops for litter picking; Taunton DBC £5,000 for Wellington Food Town contribution; Taunton Deane Community Transport Ltd £159 for subsidised hospital patient transport for November 2007; Mr A. Parkman £120 for allotment clearance work; Tone Leisure £525 for 7 weeks outreach coaching between 6th November and 18th December 2007; Councillor R. Bowrah £9.60 for travelling expenses; Taunton DBC £794.59 for painting play equipment at Tone play area; Inland Revenue £724.14 for income tax and national insurance; Mrs J. Thorne £29.26 for additional hours of work for November and December 2007.
14584 STAFFING COMMITTEE
Councillors were circulated with a report on the staffing committee held on 20th December 2007. The committee had considered the process for replacing the clerk and the hours of work of his successor. It was agreed to approve the following 10 recommendations from the committee for the filling of the town clerk post: There was no need to make any alteration to the salary scale for the clerk; the hours of work for the clerk and assistant to clerk be rebalanced to 25 hours each; the chairman would bring the job description of the post up to date; the post be advertised in the local press and through the internal advertisement process in the Taunton DBC and the county council and also if possible through the Somerset Association of Local Councils; to complete the appointment process before the end of February if possible; the chairman would produce an application form for the staffing committee to consider; the council decide on the interview process; all other details for filling the post be left to the staffing committee; the hours during which the office was open to the public be increased when the posts have been filled; further discussions be held to mark the retirement of the clerk. It was also agreed regarding the position of assistant to the clerk that: subject to referring the results back to a council meeting held in committee, the council backdate any resultant re-grading of the post to 1 October 2007; that if the assistant to the clerk is successful in an application for the post of clerk, the post of assistant to the clerk be advertised using the new job description and if the assistant is unsuccessful the staffing committee revisit the post in terms of its title and grade.
14585 PAPERS, REPORTS, NEWSLETTERS ETC
The clerk reported the following newsletters and reports were available from the clerk’s office for members to read if they wished: What’s on in Taunton Deane for January 2008; Taunton Deane Council for Voluntary Service bulletin for December 2007.
THE MEETING CLOSED AT 8.50PM
4th February 2008
PRESENT: Councillor D. Mitton (chairman) who presided, Councillors P. Critchard (vice-chairman), J. Clark, R. Bowrah, A. Govier, G. Goodwin, R. Henley, C. Hindley, G. Copley, S. Walters, J. Reed, J. Govier, N. Wilson, J. Lloyd, and V. Stock-Williams, the clerk A. Brown and the assistant to the clerk Mrs J. Thorne. There were no apologies. There were 4 members of the public present.
14559 CHAIRMAN’S ANNOUNCEMENTS
The chairman, Councillor D. Mitton said that during December he had attended a number of meetings to do with Wellington Food Town, the Market and Coastal Town Initiative, Somerset Association of Local Councils, and the National Association of Local Councils. He said the funding for the MCTI would be ending this year and so a new source of funding would need to be sought.
14560 POLICE MATTERS
Mr John Swayne, the PCSO allocator/administrator at Wellington Police Station, reported the new Wellington police sergeant Stuart Bell had started his new post at the station but unfortunately had slipped over and broken his elbow so he would be out of action for a while. However, he had already made a couple of strategic decisions such as obtaining a four-wheel drive vehicle for Wellington and putting an additional computer into the station. Mr Swayne said he thought he would be an excellent sergeant for the town. He then informed the meeting of the latest crime figures. There had been a couple of incidents of criminal damage but they had been unable to progress with them including an incident in which a shop window in the town centre was broken but unfortunately the CCTV camera was looking the other way at the time. There had been some criminal damage to property but it was in the lower limit of the guidelines and there had been 7 incidents of criminal damage to motor vehicles, 1 house burglary and four burglaries to sheds and outbuildings. There had been 6 assaults causing actual bodily harm which mainly occurred outside public houses, 4 cases of common assault, 1 theft from a motor vehicle, 3 cases of shoplifting, 1 theft from a person, 3 thefts of cycles, 1 drugs arrest and 2 people arrested for possession. Mr Swayne said the police had been in discussion with Somerfield and obtained permission to put a post for the CCTV camera on the new site. He said the Shopwatch scheme was looking at the linking to the Sedgemoor CCTV control centre and it would cost approximately £7,500.
14561 CCTV CAMERAS
Councillors received a report from the town clerk on a meeting of the CCTV committee held on 20th December which stated that there had been applications for the CCTV camera to be relocated to cover Rookery Terrace/Black Path and also in Victoria Street. The county council would only give approval for cameras to be attached to street lighting columns if the column had been structurally tested. The committee agreed to erect a camera in Mantle Street to cover Rookery Terrace/Black Path as well as Mantle Street and also to look into the possibility of erecting a pole on the grassed area outside the police station to cover parts of Victoria Street, North Street, Waterloo Road and Courtland Road. The council was informed since the meeting the clerk had met the owner of the Mantle Street property where it was proposed the camera be erected and agreement had been reached for this. Members agreed to the erection which would be carried out by the Deane DLO. A verbal quote of about £300 had been received from the Deane DLO for the supply and erection of a 5 metre pole outside the police station and the council agreed to approve this should it not be possible to obtain the funding from the police. Councillor Bowrah requested the council write to Somerset County Council to seek further clarification on their policy of using street lighting columns for the use of CCTV cameras which was agreed.
14562 PUBLIC PARTICIPATION TIME: WELLINGTON IN BLOOM
Mrs Isabel Ward, chairman of Wellington in Bloom, informed the meeting of the Christmas tree shredding that would be taking place on January 12 between 9am and 11am in the Courtland Road car park. Wellington in Bloom’s annual general meeting would be taking place on February 7th.
14563 CONFIRMATION OF MINUTES
The minutes of the council meetings held on 3rd December 2007, as previously circulated to councillors, were taken as read and signed as correct by the chairman Councillor Mitton, with the following amendment to the planning meeting (minute 14525): Councillors Critchard and Goodwin declared personal interests in the item on Oakfield Park and said they would not vote.
14564 JUNCTION OF CORAMS LANE AND SPRINGFIELD ROAD
Councillor Reed said she had a request from members of the bowls club to look at the junction of Corams Lane and Springfield Road. Members were finding it difficult to go in and out of the entrance to the bowls club with drivers turning into Springfield Road and the sports centre. Councillor Reed wondered whether some sort of bay could be installed for the purpose of letting people pull into it to let cars past. Councillor Goodwin acknowledged the problem at the junction and said drivers regularly had to back up and let cars come through. Councillor A. Govier felt a site meeting was needed to go and have a proper look at the junction and find out exactly where the problem was. It was agreed to contact Somerset Highways and organise a site meeting with them.
14565 RETIREMENT OF CLERK
The chairman announced the clerk’s intention to retire in May of this year. He acknowledged the hard work of the clerk during his long service since taking up the post in 1974. He said the post would be advertised shortly.
COUNCILLOR HINDLEY LEFT HERE AT 7.55PM
14566 LEAD COUNCILLOR ROLES
A report was received from the chairman about lead councillor roles. He explained the Somerset Association of Local Councils felt councillors should take a greater role in the running of councils and currently too much of the running of the council lay in the hands of the chairman and to a lesser extent the vice chairman. He also said with the change of role from Chairman to Mayor in May it was likely to lead to greater civic responsibilities and it would be helpful for councillors to share the load with the mayor and take leads in some areas. This would enable councillors to develop expertise in areas they have an interest and give councillors more experience such as chairing meetings. Councillor A. Govier said he thought it was a good idea and suggested the council move forward with this idea which was agreed by members. The chairman said he would come back with a more detailed report on how it might work.
14567 FUTURE OF CHRISTMAS LIGHTS
The chairman explained the existing form of lighting for the Christmas lights was being phased out so members needed to start thinking about what they wanted to do in the future. Some initial talks had taken place with Taunton DBC about this. The chairman had started a debate about the lights about a year ago and the response from the public was that they were generally happy with the lights and liked the more traditional look. It was agreed the chairman would come back to the council after further discussion with Taunton DBC about the options for the future of the lights.
14568 STREET CLEANING
Members were informed that 2 new vacuum shredders had been purchased by the council for use by the street cleaners at a cost of £394. The shredders were able to suck up small bits of litter and were particularly useful for picking up cigarette ends and were designed to get in corners and channels in paving slabs where the brushes could not reach. Members agreed to approve the chairman’s purchase. The chairman said a trial of the street cleaning green machine was to be organised so members could see how it works and decide if or how they wanted to make use of it. Councillor Copley thought the purchase of the shredders was an excellent idea and would show the public the town council was serious about cleaning the town. Councillor Reed felt that two street cleaners were not enough for the current population of the town and wanted Taunton DBC to look into this. The clerk said he would circulate the Taunton DBC street cleaning schedule to councillors for their information. It was agreed to look at the information and discuss the matter again at the next council meeting.
14569 PROPOSED CLOSURE OF COURT FIELDS FOOTPATH
Further to minutes 14497 and 14534 a letter and photos were received from Court Fields chair of school governors Steve Altria maintaining the need for the closure of the footpath and a letter of objection was received from Mrs Purdue. A report was also circulated by Councillor A. Govier about a meeting he attended about the proposed footpath closure. He stated that he believed the closure of the footpath would not deal with the problems the school faced and would result in the displacement of problems to other areas such as Blackpath and The Rec. He recommended the town council work with the school and county council to enhance the fencing at the school as soon as possible and also to recommend to the school to lock two of their entrances during the school day. He also felt there needed to be a review of the CCTV coverage and the council should write to the county council asking them to take strong action against anybody trespassing or causing problems in and around the school site. Councillors suspended standing orders to allow Mr Altria to speak who said he would be interested in the use of the CCTV cameras around the school. He said one of the problems with enhancing the fencing was the cost and he had been advised by the LEA that it had no money to finance it. An indicative quote for the fencing was £65,000. Other members of the public said they thought there was little point closing the footpath if the school could not afford to improve the fencing as it would do little to improve security and closing the footpath would deprive local residents of facility which they had used for more than 160 years. Councillor Stock-Williams questioned whether similar fencing could be used as that around the children’s centre in Beech Grove School and also asked if some of the money from the Cades Farm development to be given to Court Fields could be used to pay for fencing but was informed that money was already allocated for the new special needs unit. The clerk also informed councillors of recent site meetings at the school. He informed councillors he entered the school site via Blackpath through the open gate and was able to walk round the school before entering the office unchallenged. The council agreed unanimously to accept the recommendations of Councillor A. Govier.
14570 WELLINGTON IN BLOOM GRANT REQUEST
A letter was received from Wellington in Bloom asking for the council to consider making a grant of £1,350 to carry out planting work in Swains Lane Nature Reserve, the Quaker Meeting House garden, Lancer Court floral displays, flower towers, ‘anniversary’ projects and leaflets. The grant request was for the financial year 2008/09 budget. The finance committee had looked at the request and recommended approval. The chairman acknowledged the efforts of the organisation in making the town more attractive and members agreed unanimously to approve the grant.
14571 REMOVAL OF WHISTLE BOARDS AT WESTFORD RAIL CROSSING
Councillor A. Govier informed members about the removal of the whistle boards at Westford Rail Crossing by Network Rail and said he was concerned about this in terms of the safety implications. He also felt the town council should have been notified about it. Councillor Goodwin said he was horrified about the removal of the boards and Councillor Critchard said he thought the council should fight to get them restored. Councillor Henley said he thought the council needed to find out the reasons why Network Rail had done this. It was agreed the council would write to Network Rail to clarify the reasons for the removal of the whistle boards so it could be reported back to a future meeting.
14572 DOG FOULING AND STREET CLEANING
Further to minutes 14535 and 14536 a letter was received by Mrs Isabel Ward about dog fouling and street cleaning asking for an increase in dog wardens and for councillors to meet street cleaners. (Also see minute 14568 above). The clerk informed members Taunton Deane currently employed one full-time and one part-time dog warden who spend 6 hours in Wellington a week. He had investigated the cost of employing a dog warden and it would cost £35 an hour which also included the cost of using the vehicle. He said the council could decide to have a blitz on certain areas for a short period such as the playing fields and then review the situation. The chairman said he was concerned about the cost and said he thought the council should only do it for a short time and then review it. Councillor Clark said the public wanted to see action on dog fouling and informed members of Taunton DBC’s poster campaign to get people to pick up dog mess. Councillor A. Govier recommended the council approach Taunton DBC to find out if an agreement through it to extend the dog warden hours in Wellington would be more cost effective. It was agreed to do this and report back to the next meeting.
14573 PROPOSED PEDESRIAN CROSSING AT HIGH STREET
Further to minute 14805 (8th January 2007) a letter was received from Local Transport Plan implantation officer Donna Court in reply to a letter from the town council about a proposed pedestrian crossing at High Street. She stated the scheme did not score high enough for consideration in the programme of works. The letter was noted.
14574 NEW SALARY SCALES FOR CLERK
Further to minute 14405 (6th August 2007) it was reported that the National Association of Local Councils and the Society of Local Council Clerks had agreed a 2.4% increase in the clerks’ salaries with effect from April 1 2007. The report was noted.
14575 COMMUNITY WOODLAND INITIATIVE
A letter was received Somerset County Council countryside technician Rosemary Wicks about a community woodland initiative for Somerset’s towns. The county council was keen to encourage the establishment of new community woodlands in location where they will be accessible to residents and was prepared to help with the financing. It was agreed to pass the information to the tree wardens for their suggestions and organise a meeting of the environment committee to discuss it.
14576 ANNUAL WELLINGTON 10 MILE AND 10 KILOMETRE RACE
A letter was received from Steve Johnson of the Albemarle Centre in Taunton with details about the Wellington 10 mile and 10km race which would be taking place on Sunday July 20th. The letter was noted.
14577 SOMERSET ASSOCIATION FOR THE BLIND AWARENESS DAY
A letter was received from the Somerset Association for the Blind inviting councillors to an awareness day in Wellington at the Friends Meeting House in High Street on Wednesday January 30th from 10.30am to 3.30am. The letter was noted.
14578 TEMPORARY CLOSURE OF EAST NYNEHEAD ROAD
A letter was received from Somerset Highways about a temporary closure of East Nynehead Road for 8 nights between 7pm and 7am starting on 21st January to enable duct laying works to be carried out. The letter was noted.
14579 SPONSORED BIBLE MARATHON READING AT UNITED REFORMED CHURCH
A letter was received from the United Reformed Church asking councillors to take part in a sponsored Bible Marathon Reading on Saturday February 9th from 7am to 7pm. It was agreed councillors would contact the church direct if they wished to take part.
14580 WELLINGTON ECONOMIC PARTNERSHIP
A report was received from the assistant to the town clerk on the WEP which took place on Tuesday December 4 which updated members on the constitutional amendments to the partnership. The partnership had come to the conclusion voluntary status was the best way forward and asked Taunton DBC economic development manager Steve Kendall to put together a new constitution and bring it back to WEP for consideration. The report also updated members about the Market and Coastal Towns Initiative visioning event held on 20 November 2007. Members were reminded the next meeting of WEP would be held on Monday 18th February 2008 at 6pm.
14581 PLANNING DECISIONS BY TAUNTON DBC
The clerk reported that Taunton Deane Borough Council had approved the following plans: (a) Conversion and extension of former bakery building to form 3 flats at rear of 23 North Street, Wellington (43/2007/139); (b) Formation of off-street parking at 49 Acre Cottages, Wellington (43/2007/143); (c) Demolition of building and erection of 6 dwellings, phase 2, on land at rear of 14 High Street, Wellington (43/2007/113); (d) demolition of building and erection of 2 dwellings, phase 1, on land at rear of 14 High Street, Wellington (43/2007/112); (e) Removal of timber cladding and application of new render at 3 Priory Gardens, Wellington (43/2007/158); (f) Retention of advertisement board at Cades Farm, Wellington (43/2007/159A); (g) Demolition of conservatory and retention of single storey day room, Popham House Elderly Persons Home, Courtland Road, Wellington (43/2007/155); (h) Erection of two storey extension, single storey extension and conservatory, 42 Barn Meads Road, Wellington (43/2007/144); (i) External and internal works at 14 Fore Street, Wellington (43/2007/126LB); (j) Erection of first floor extension above garage, two storey, single storey and porch extensions to the north elevation at 17 Monument Close, Wellington (43/2007/160); (k) Alterations to fenestration at Unit B, Drakes Place, Wellington (43/2007/162); (l) Erection of fence to front of Kirtonia, 15 Station Road, Wellington (43/2007/153); (m) Erection of boundary wall at 25 Oakfield Park, Wellington (43/2007/154).
14582 COUNCIL INCOME/EXPENDITURE TO 31ST DECEMBER 2007
A report was received from the clerk showing that the council’s income for the period from 1st April 2007 to 31st December 2007 was £148,000 (£133,596 estimated for the full year to 31st March 2008) and that expenditure for the same period was £124,627 (£166,800 estimated for the full year to 31st March 2008). The report was noted.
14583 ACCOUNTS FOR PAYMENT
On the proposition of Councillor Mitton, seconded by Councillor Critchard, it was agreed to authorise the payment of the following accounts and the signing of the following cheques: EDF Energy Ltd £11.06 for electricity for Rackfield street light from October to December 2007; Hinewood Cleaning Services £124 for bus shelter and window cleaning for November and December 2007; Taunton DBC £587.50 for making a walkway from Rope Walk to Farthings Pitts; Taunton DBC £250 for museum/store lease for period from January to March 2008; Taunton DBC £315.76 for road closure for Christmas lights switch-on; Taunton DBC £57.05 for 5 handihoops for litter picking; Taunton DBC £5,000 for Wellington Food Town contribution; Taunton Deane Community Transport Ltd £159 for subsidised hospital patient transport for November 2007; Mr A. Parkman £120 for allotment clearance work; Tone Leisure £525 for 7 weeks outreach coaching between 6th November and 18th December 2007; Councillor R. Bowrah £9.60 for travelling expenses; Taunton DBC £794.59 for painting play equipment at Tone play area; Inland Revenue £724.14 for income tax and national insurance; Mrs J. Thorne £29.26 for additional hours of work for November and December 2007.
14584 STAFFING COMMITTEE
Councillors were circulated with a report on the staffing committee held on 20th December 2007. The committee had considered the process for replacing the clerk and the hours of work of his successor. It was agreed to approve the following 10 recommendations from the committee for the filling of the town clerk post: There was no need to make any alteration to the salary scale for the clerk; the hours of work for the clerk and assistant to clerk be rebalanced to 25 hours each; the chairman would bring the job description of the post up to date; the post be advertised in the local press and through the internal advertisement process in the Taunton DBC and the county council and also if possible through the Somerset Association of Local Councils; to complete the appointment process before the end of February if possible; the chairman would produce an application form for the staffing committee to consider; the council decide on the interview process; all other details for filling the post be left to the staffing committee; the hours during which the office was open to the public be increased when the posts have been filled; further discussions be held to mark the retirement of the clerk. It was also agreed regarding the position of assistant to the clerk that: subject to referring the results back to a council meeting held in committee, the council backdate any resultant re-grading of the post to 1 October 2007; that if the assistant to the clerk is successful in an application for the post of clerk, the post of assistant to the clerk be advertised using the new job description and if the assistant is unsuccessful the staffing committee revisit the post in terms of its title and grade.
14585 PAPERS, REPORTS, NEWSLETTERS ETC
The clerk reported the following newsletters and reports were available from the clerk’s office for members to read if they wished: What’s on in Taunton Deane for January 2008; Taunton Deane Council for Voluntary Service bulletin for December 2007.
THE MEETING CLOSED AT 8.50PM
4th February 2008
Wellington Town Council planning meeting January 2008
Minutes of the 129th planning meeting of Wellington Town Council held in the United Reformed Church Hall in Fore Street, Wellington, on Monday 7th January 2008 at 6pm
PRESENT: Councillors D. Mitton (chairman) who presided, P. Critchard (vice-chairman), R. Bowrah, C. Hindley, A. Govier, G. Goodwin, S. Walters, J. Reed, J. Govier, G. Copley, V. Stock-Williams, J. Lloyd and N. Wilson (who arrived at 6.40pm) and J. Clark and R. Henley (who both arrived at 6.55pm) and the clerk Mr A. Brown, the assistant to the clerk Mrs J. Thorne, and Taunton DBC planning manager Mr J. Hamer. Councillor J Clark earlier tendered an apology as he thought he would be unable to attend the meeting. There were 6 members of the public present.
14555 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC planning committee and reserved their right to vote differently at Taunton DBC planning committee meeting than at the town council planning meeting as different facts could be placed before them. Councillors A and J Govier declared a personal interest in the item on Laburnum Road and said they would not be voting on that item but retained their right to speak and they declared a prejudicial interest in the item on Rylands Farm Industrial Estate.
14556 APPLICATION FOR 23 LABURNUM ROAD, WELLINGTON
The council received details of the following application: Erection of extension to first floor and porch at 23 Laburnum Road, Wellington (43/2007/164). The council received one letter of objection from Mr and Mrs Wyatt of 12 Laburnum Road on grounds of overlooking and one letter from Mr G. Cross enclosing amended plans which reversed the bathroom/bedroom layout to eliminate the loss of privacy to the neighbouring property at no. 22 Laburnum Road. Mr Hamer said the amended plans had addressed the planning department’s concerns about overlooking but he still felt the extension would result in loss of light to the next door neighbour and therefore he was recommending refusal. Councillors suspended standing orders to allow Mr G. Cross to speak who distributed photos to councillors showing how the sun affected the property at different times of day. Mr Cross explained there was a large tree which currently blocked some light from his neighbour’s property and they did not seem concerned about it and they were not objecting to the application. He also said he was happy to receive any ideas or suggestions from councillors. Mr Hamer explained his concern was how the proposed extension would affect the already existing extension to no. 22. Councillor Reed said if none of the next door neighbours were objecting to it then she would like to see this application granted. Councillor Copley agreed with Councillor Reed and said she could not think of any good reason not to approve it. Councillor Stock-Williams proposed approval on condition there would be obscure glazing on the bathroom window which was seconded by Councillor Reed and was carried unanimously.
14557 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL
The council considered the following applications:
(a) Residential development to provide 51 dwellings (Persimmon Homes) with associated garages, parking courtyards, roads and footpaths, together with formation of access to highway by formation of new roundabout, Cades Farm, Taunton Road, Wellington (43/2007/171) and (b) Residential development to provide 54 dwellings (Barratt Homes) with associated garages, parking courtyards, roads and footpaths, together with formation of access to highway by formation of new roundabout, Cades Farm, Taunton Road, Wellington (43/2007/172). Mr Hamer said the two applications were reserved matters as outline planning permission had already been granted which covered issues such as affordable housing and public open spaces. These applications provided the detail and in general the planning department were happy with them.
Councillor A Govier said that he would like to see details of what had been agreed between the developer and Taunton DBC about affordable housing and open public spaces so that councillors knew what was expected from the developer and would be able to keep track of when something was due to be completed. Mr Hamer said he would send a copy of the full section 106 agreement to town councillors for their information. He said it had been agreed the affordable housing scheme should be submitted before work was started and a public open space should provided and as well as the money for Court Fields School before the 150th unit was occupied. Councillor A Govier recommended approval subject to the approval of the road layout by Somerset Highways and it was seconded by Councillor Critchard. The vote was carried unanimously.
COUNCILLOR WILSON ENTERED HERE AT 6.40PM
(c) Erection of industrial unit, Rylands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2007/165). The council received a letter from Mrs D. Land expressing concerns over surface water drainage, traffic problems and entrance signage. Mr Hamer said this was one of the final units to be erected and the proposal would eat into the area of landscaping on the site. The concerns raised by Mrs Land would be covered by the conditions of the planning agreement. Councillor Critchard recommended approval with Councillor Goodwin seconding subject to the landscaping scheme not being adversely affected. The vote was carried unanimously. Councillors A and J Govier left the room while this item was considered.
COUNCILLORS HENLEY AND CLARK ARRIVED HERE AT 6.55PM
(d) Retention of satellite dish at 8 South Street, Wellington (43/2007/169). Mr Hamer said the conservation officer was not happy with it because it had an adverse impact on the character of the building and therefore was recommending refusal. The council agreed with this and voted 12 to 2 to recommend refusal.
(e) Re-hanging of a projecting sign and installation of window vinyl, Boots the Chemist, 6 High Street, Wellington (43/2007/170A) and (g) External and internal alterations at Boots the Chemist, 6 High Street, Wellington (43/2007/168LB). The proposed works were external maintenance and decorations, re-hanging a missing projecting sign, installing vinyl to the left hand window, redecoration and reconfiguration to sales, removing a section of existing block-work wall to enlarge dispensary, and forming a consultation/manager’s office. Mr Hamer said there were no objections from the conservation officer and they were happy with it. The council agreed unanimously to recommend approval.
(f) Installation of new shop front at 14 High Street, Wellington (revised application 43/2007/177). The conservation officer had no objection and the council agreed unanimously to recommend approval.
(h) Replacement of cement slates with Spanish slates at 50 High Street, Wellington (43/2007/176LB). Mr Hamer said the conservation officer considered the cement slates to be inappropriate for the building and the use of Spanish slates to be more in-keeping and suggested the work to be completed within 6 months of the approval being granted. The council recommended approval.
(i) Demolition of redundant building and erection of two bungalows on land south of Westford Court, Wellington (43/2007/179). Mr Hamer said the conservation officer had raised an objection to the proposal and was concerned about impact on the existing building there and also about the appearance of the two new proposed buildings which she thought would have a detrimental effect on the setting of Westford Court. Mr Hamer said he felt the proposed new buildings would affect the character and appearance of the existing buildings and would be recommending refusal. The council agreed unanimously to recommend refusal.
14558 PLANNING UPDATES FOR NEW SOMERFIELD STORE
Mr Hamer updated members on the proposed new Somerfield Store off High Street, Wellington, and said the company was still hoping to open the new store early next year. Councillor Henley said he would be contacting the company to find out when work was likely to start on the new store and he asked for the subject to be put on the next planning agenda for discussion.
THE MEETING CLOSED AT 7.08 PM
PRESENT: Councillors D. Mitton (chairman) who presided, P. Critchard (vice-chairman), R. Bowrah, C. Hindley, A. Govier, G. Goodwin, S. Walters, J. Reed, J. Govier, G. Copley, V. Stock-Williams, J. Lloyd and N. Wilson (who arrived at 6.40pm) and J. Clark and R. Henley (who both arrived at 6.55pm) and the clerk Mr A. Brown, the assistant to the clerk Mrs J. Thorne, and Taunton DBC planning manager Mr J. Hamer. Councillor J Clark earlier tendered an apology as he thought he would be unable to attend the meeting. There were 6 members of the public present.
14555 DECLARATIONS OF INTERESTS
Councillors Critchard and Bowrah stated they were members of Taunton DBC planning committee and reserved their right to vote differently at Taunton DBC planning committee meeting than at the town council planning meeting as different facts could be placed before them. Councillors A and J Govier declared a personal interest in the item on Laburnum Road and said they would not be voting on that item but retained their right to speak and they declared a prejudicial interest in the item on Rylands Farm Industrial Estate.
14556 APPLICATION FOR 23 LABURNUM ROAD, WELLINGTON
The council received details of the following application: Erection of extension to first floor and porch at 23 Laburnum Road, Wellington (43/2007/164). The council received one letter of objection from Mr and Mrs Wyatt of 12 Laburnum Road on grounds of overlooking and one letter from Mr G. Cross enclosing amended plans which reversed the bathroom/bedroom layout to eliminate the loss of privacy to the neighbouring property at no. 22 Laburnum Road. Mr Hamer said the amended plans had addressed the planning department’s concerns about overlooking but he still felt the extension would result in loss of light to the next door neighbour and therefore he was recommending refusal. Councillors suspended standing orders to allow Mr G. Cross to speak who distributed photos to councillors showing how the sun affected the property at different times of day. Mr Cross explained there was a large tree which currently blocked some light from his neighbour’s property and they did not seem concerned about it and they were not objecting to the application. He also said he was happy to receive any ideas or suggestions from councillors. Mr Hamer explained his concern was how the proposed extension would affect the already existing extension to no. 22. Councillor Reed said if none of the next door neighbours were objecting to it then she would like to see this application granted. Councillor Copley agreed with Councillor Reed and said she could not think of any good reason not to approve it. Councillor Stock-Williams proposed approval on condition there would be obscure glazing on the bathroom window which was seconded by Councillor Reed and was carried unanimously.
14557 APPLICATIONS TO BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL AND SOMERSET COUNTY COUNCIL
The council considered the following applications:
(a) Residential development to provide 51 dwellings (Persimmon Homes) with associated garages, parking courtyards, roads and footpaths, together with formation of access to highway by formation of new roundabout, Cades Farm, Taunton Road, Wellington (43/2007/171) and (b) Residential development to provide 54 dwellings (Barratt Homes) with associated garages, parking courtyards, roads and footpaths, together with formation of access to highway by formation of new roundabout, Cades Farm, Taunton Road, Wellington (43/2007/172). Mr Hamer said the two applications were reserved matters as outline planning permission had already been granted which covered issues such as affordable housing and public open spaces. These applications provided the detail and in general the planning department were happy with them.
Councillor A Govier said that he would like to see details of what had been agreed between the developer and Taunton DBC about affordable housing and open public spaces so that councillors knew what was expected from the developer and would be able to keep track of when something was due to be completed. Mr Hamer said he would send a copy of the full section 106 agreement to town councillors for their information. He said it had been agreed the affordable housing scheme should be submitted before work was started and a public open space should provided and as well as the money for Court Fields School before the 150th unit was occupied. Councillor A Govier recommended approval subject to the approval of the road layout by Somerset Highways and it was seconded by Councillor Critchard. The vote was carried unanimously.
COUNCILLOR WILSON ENTERED HERE AT 6.40PM
(c) Erection of industrial unit, Rylands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2007/165). The council received a letter from Mrs D. Land expressing concerns over surface water drainage, traffic problems and entrance signage. Mr Hamer said this was one of the final units to be erected and the proposal would eat into the area of landscaping on the site. The concerns raised by Mrs Land would be covered by the conditions of the planning agreement. Councillor Critchard recommended approval with Councillor Goodwin seconding subject to the landscaping scheme not being adversely affected. The vote was carried unanimously. Councillors A and J Govier left the room while this item was considered.
COUNCILLORS HENLEY AND CLARK ARRIVED HERE AT 6.55PM
(d) Retention of satellite dish at 8 South Street, Wellington (43/2007/169). Mr Hamer said the conservation officer was not happy with it because it had an adverse impact on the character of the building and therefore was recommending refusal. The council agreed with this and voted 12 to 2 to recommend refusal.
(e) Re-hanging of a projecting sign and installation of window vinyl, Boots the Chemist, 6 High Street, Wellington (43/2007/170A) and (g) External and internal alterations at Boots the Chemist, 6 High Street, Wellington (43/2007/168LB). The proposed works were external maintenance and decorations, re-hanging a missing projecting sign, installing vinyl to the left hand window, redecoration and reconfiguration to sales, removing a section of existing block-work wall to enlarge dispensary, and forming a consultation/manager’s office. Mr Hamer said there were no objections from the conservation officer and they were happy with it. The council agreed unanimously to recommend approval.
(f) Installation of new shop front at 14 High Street, Wellington (revised application 43/2007/177). The conservation officer had no objection and the council agreed unanimously to recommend approval.
(h) Replacement of cement slates with Spanish slates at 50 High Street, Wellington (43/2007/176LB). Mr Hamer said the conservation officer considered the cement slates to be inappropriate for the building and the use of Spanish slates to be more in-keeping and suggested the work to be completed within 6 months of the approval being granted. The council recommended approval.
(i) Demolition of redundant building and erection of two bungalows on land south of Westford Court, Wellington (43/2007/179). Mr Hamer said the conservation officer had raised an objection to the proposal and was concerned about impact on the existing building there and also about the appearance of the two new proposed buildings which she thought would have a detrimental effect on the setting of Westford Court. Mr Hamer said he felt the proposed new buildings would affect the character and appearance of the existing buildings and would be recommending refusal. The council agreed unanimously to recommend refusal.
14558 PLANNING UPDATES FOR NEW SOMERFIELD STORE
Mr Hamer updated members on the proposed new Somerfield Store off High Street, Wellington, and said the company was still hoping to open the new store early next year. Councillor Henley said he would be contacting the company to find out when work was likely to start on the new store and he asked for the subject to be put on the next planning agenda for discussion.
THE MEETING CLOSED AT 7.08 PM
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